Job details

Training Event Coordinator

Watermark Books & Cafe is seeking a full-time Event and Marketing Coordinator who will be responsible for overseeing every facet of the author's events and marketing. Our store averages 2.5 events per week and we collaborate with many nonprofits, schools, churches, libraries, and other offsite venues. We are looking for a highly organized, personable, and communicative leader who can manage a team of event hosts, organize, and promote author events, and market the events to the public. This job sometimes requires you to lift up to 40 pounds and stand for prolonged periods of time.Responsibilities Include:• Representing Watermark Books & Café in store and at offsite events. Acting as a liaison between venues, authors, and publicists, event attendees and the public. Speaking in front of large crowds to welcome the audience and introduce the author.• Writing and submitting persuasive author event proposals to publishers.• Evaluating event requests to determine which ones would be successful and whether the event should be held at our store or offsite. Politely declining those events that do not fit with our program.• Working closely with publisher representatives and publicists to coordinate planning and marketing for multiple author events each week.• Coordinating with offsite venues to schedule events and finalize planning, rental fees, ticketing on Eventbrite and other details.• Overseeing existing and developing new events to be held in-store.• Working with managers to schedule staff for each event and communicate all necessary information to the event hosts.• Leading large offsite events, including managing a team of event hosts, handling all planning, and coordinating setup, breakdown, and transportation of books to events.• Creating a monthly event order list for the event buyer and working with the returns manager to return unsold events after the book.• Creating print and digital marketing materials, including monthly event calendars and print ads. Promoting events on our website and social media. Creating and maintaining a robust media list and sending press releases. Assigning marketing tasks to the web person.• Using Constant Content to send out a weekly newsletter and various email blasts throughout the year.• Managing an event profit and loss sheet by invoicing event partners and tracking events results in a spreadsheet.Ideal Candidates will have:• Excellent communication skills and confidence representing Watermark Books & Café within the community and bookselling industry.• Leadership skills and the ability to manage one full-time event coordinator and a team of freelance event hosts.• Graphic/web design and marketing experience.• Familiarity with Constant Contact or other email marketing programs.• The ability to juggle and prioritize a large volume of tasks.• Strong time management skills and a flexible schedule, with the ability to self-motivate.This is a salaried, full-time position, store discount and paid attendance at regional trade shows.Please email a cover letter resume to accounting@watermarkbooks.com with Event/Marketing Manager in the subject line.

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$55000 / YEARLY (est.)

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$50000K

$60000K

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What You Should Know About Training Event Coordinator, Express Employment

Are you a dynamic individual with a passion for coordination and events? Watermark Books & Cafe, located in Olympia, WA, is on the lookout for a full-time Training Event Coordinator. In this role, you’ll oversee the planning and execution of author events, a crucial aspect of our vibrant community culture, as we host an average of 2.5 events every week! Collaborating with local nonprofits, schools, and libraries, you will bring authors and readers together, creating unforgettable experiences. Your primary responsibilities will include liaising between venues, authors, and attendees, crafting compelling event proposals, and marketing these events effectively across various platforms. You'll need to be a charismatic public speaker, ready to welcome audiences and introduce authors at events, and possess excellent organizational skills to manage a team of event hosts as well as coordinate logistics. You won’t be merely organizing; you’ll be at the heart of thriving literary gatherings! Managing our social media presence and designing promotional materials will also be part of your duties as you elevate our events to new heights. If you have a knack for juggling diverse tasks, prioritizing effectively, and showcasing the best of Watermark, we’d love to see your application. Join us to make literature accessible and enjoyable to our community while enjoying benefits like a store discount and the chance to attend regional trade shows!

Frequently Asked Questions (FAQs) for Training Event Coordinator Role at Express Employment

What are the primary responsibilities of a Training Event Coordinator at Watermark Books & Cafe?

The Training Event Coordinator at Watermark Books & Cafe will take charge of planning and executing author events, representing the café in both in-store and offsite venues, and liaising with authors, venues, and the public. This role involves overseeing a team of event hosts, coordinating logistics from marketing to setup, and ensuring that events are successfully promoted and executed.