Accounts Payable Analyst

As an Accounts Payable Analyst at FirstKey Homes, your main responsibilities will involve overseeing BPO team members in processing invoices and vendor payments, resolving invoice discrepancies, and ensuring that all vendor payables are appropriately coded according to the general ledger accounts. You will also be responsible for maintaining payables aging, providing training and support to team members, and facilitating communication between business partners and vendors.

To qualify for the Accounts Payable Analyst position at FirstKey Homes, you should have an Associate's degree in business or accounting, or a Bachelor's degree preferred. Additionally, a minimum of 3-5 years of experience in Accounts Payable with high-volume invoice processing is required. Advanced proficiency in Microsoft Office, knowledge of accounting principles, and experience with property management software like Yardi Voyager are also highly beneficial.

FirstKey Homes is committed to the professional development of its team members, including the Accounts Payable Analysts. You will have ample opportunities to mentor and train BPO team members and participate in the development of Key Performance Indicators (KPIs) and Standard Operating Procedures (SOPs). This collaborative environment allows for constant learning and growth, enabling you to enhance your skills and advance your career.

Success as an Accounts Payable Analyst at FirstKey Homes requires a mix of technical and soft skills. You should have strong mathematical abilities, critical thinking skills, and expertise in time management. Additionally, being detail-oriented, adaptable, and possessing excellent communication skills will be crucial as you collaborate with various teams and vendors to resolve any issues that arise.

The work environment for an Accounts Payable Analyst at FirstKey Homes is primarily office-based, with a focus on teamwork and collaboration. You'll be part of a supportive team, attending daily meetings to keep everyone updated, and you can expect to engage with various stakeholders throughout your day. The office environment is designed to foster productivity while maintaining a positive and inclusive culture.

When answering this question, focus on specific workflows you've managed and the tools you utilized to streamline the process. Highlight your efficiency in processing invoices accurately and any challenges faced, along with how you resolved them.

Discuss the methods you use to verify invoice coding, such as cross-referencing with contracts or internal guidelines. Mention your attention to detail and any systems you employ to minimize errors.

Explain your process for investigating discrepancies, including gathering information from relevant parties, tracking down missing documents, and effectively communicating with vendors to resolve the issues quickly.

Share your strategies for time management, such as using task lists, prioritizing based on urgency and importance, and leveraging tools or software that help manage your workflow effectively.

Highlight any specific instances where you have trained others, detailing your approach to making complex information accessible. Discuss your mentorship style and how you inspire others to succeed.

Discuss how monitoring payables aging helps in identifying overdue invoices and taking necessary actions to resolve issues. Emphasize the financial implications of timely payments and maintaining vendor relationships.

Mention specific software you've used, such as Yardi Voyager or any other property management programs. Discuss how you effectively utilized these tools to improve accuracy and efficiency in your accounts payable tasks.

Discuss your approach to empathizing with the vendor's concerns while providing an explanation for the delay. Emphasize your commitment to resolving the issue swiftly and maintaining a positive relationship.

Walk through your process for reconciling bank statements with internal records, explaining the steps taken to identify discrepancies, and how you ensure accurate financial reporting.

Express genuine enthusiasm for joining FirstKey Homes, mention aspects of the company culture or growth opportunities that attract you, and relate it to your professional aspirations in the finance field.