Administrative Assistant

As an Administrative Assistant at Galli Law, PLLC, you will play a crucial role in maintaining the daily operations of the office. Your main responsibilities will include managing incoming calls, greeting clients professionally, organizing appointments for attorneys, handling correspondence, and assisting with various administrative tasks to support the legal team. This position is all about ensuring that the office runs smoothly and that clients receive exemplary service.

To qualify for the Administrative Assistant position at Galli Law, PLLC, candidates should have a high school diploma or equivalent and strong experience in an administrative role. Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook, is essential. Furthermore, excellent communication skills, attention to detail, and the ability to multitask in a collaborative environment are important attributes we seek in an ideal candidate.

The compensation for the Administrative Assistant position at Galli Law, PLLC ranges from $19.00 to $21.00 per hour, depending on experience. In addition to competitive pay, our benefits package includes Excellus health insurance with a low deductible, a 401k plan with matching contributions after one year, paid holidays, sick leave, and generous vacation time. We value the well-being of our team and strive to offer a supportive work environment.

The work schedule for the Administrative Assistant position at Galli Law, PLLC is Monday through Friday, from 8:30 AM to 5:00 PM. This position offers a great work-life balance, as employees enjoy weekends and holidays off, allowing for personal time and relaxation outside of the office.

An ideal candidate for the Administrative Assistant position at Galli Law, PLLC would be highly organized, proactive, and capable of multitasking in a dynamic environment. Strong interpersonal skills and a friendly demeanor are essential, as this role involves direct interaction with clients and the legal team. Additionally, reliability and professionalism are key traits we value in our search for the perfect fit.

When answering this question, highlight any previous administrative positions you’ve held, particularly in a legal setting. Discuss specific responsibilities you handled and how they align with what Galli Law, PLLC expects from their Administrative Assistant. Emphasize your knowledge of legal terminology or processes if applicable.

For this question, demonstrate your organizational skills by outlining a systematic approach to task management. Explain how you would assess urgency and importance, possibly using tools like calendars or task lists, to ensure critical tasks are completed on time while maintaining service quality.

When responding, provide a specific example of a challenging interaction you’ve managed. Focus on your conflict resolution skills, emphasizing patience, professionalism, and effective communication to reach a positive outcome, reflecting on how these experiences would help in your role at Galli Law, PLLC.

Mention your proficiency in relevant software, specifically the Microsoft Office Suite since it’s crucial for the Administrative Assistant position at Galli Law, PLLC. Provide examples of projects or daily tasks where you successfully utilized these tools to enhance workflow efficiency.

Express your enthusiasm for the legal field and how Galli Law’s commitment to providing comprehensive legal services aligns with your own values. Highlight your interest in being a part of a team that makes a difference in clients' lives and your eagerness to contribute to the firm’s mission.

Share techniques you use to maintain calm during high-pressure situations, such as prioritization, time management, or taking short breaks to refocus. Your ability to work effectively under pressure will reassure the interviewers that you can handle the demands of the Administrative Assistant role.

Showcase your adaptability by detailing a specific instance where you had to learn quickly. Focus on your willingness to embrace new challenges, demonstrate your research or practice strategies, and describe the positive outcome that resulted from your efforts.

Discuss systems or processes you’ve implemented in previous roles for keeping the workspace organized. You might talk about filing systems, digital document management, or your approach to managing office supplies, showcasing how you contribute to Galli Law's efficient operation.

Reflect on your aspirations within the legal profession while positioning the Administrative Assistant role at Galli Law, PLLC as a stepping stone. Discuss how this opportunity aligns with your goals for professional growth or specialization in legal administration.

First, emphasize your understanding of confidentiality as a critical aspect of working in a legal environment. Discuss precautions you take in managing sensitive documents and information, like secure filing practices or digital security measures, to reassure interviewers of your professionalism and integrity.