Office Manager at Glimpse

As the Office Manager at Glimpse, key responsibilities include overseeing finance and accounting tasks such as processing payments and managing purchase orders, handling HR tasks like onboarding employees and maintaining records, managing operations like shipping orders, coordinating team events, and various administrative tasks like booking travel and organizing documents.

To qualify for the Office Manager position at Glimpse, candidates should have at least 2 years of experience in a similar role such as Administrative Assistant or Office Manager, proficiency with QuickBooks and Microsoft Office Suite, strong organizational and time-management skills, and ideally experience in a high-growth startup environment.

At Glimpse, you can expect a culture that thrives on innovation, collaboration, and making electric mobility safer and more affordable. We value ownership, efficiency, and the drive to streamline processes while taking pride in our work within a supportive and thriving startup community.

The Office Manager at Glimpse will work with financial software such as QuickBooks, in addition to using the Microsoft Office Suite. Candidates should also be open to learning new operational software as part of their role in managing and improving existing systems.

The Office Manager position at Glimpse offers incredible growth potential in a brand-new cleantech company. You will gain exposure to various functions including finance, HR, and operations, paving the way for advancement opportunities within the company.

When prioritizing tasks as an Office Manager, I utilize a combination of urgency and importance to manage my time effectively. I maintain a dynamic to-do list and assess tasks based on their deadlines and impact on the team's operation, ensuring that I focus on high-priority items that keep the office running smoothly.

In my previous role, I managed financial records, processed invoices, and handled budget tracking. I used software tools like QuickBooks to streamline account management, which improved the efficiency of our financial processes and allowed us to respond quickly to operational needs.

To ensure a smooth onboarding experience, I create a structured plan that includes timelines for document submission, training schedules, and introductions. I also maintain open lines of communication to address any concerns the new hires may have during their transition.

Handling conflicts within the team involves active listening, empathy, and open communication. I try to address issues directly with the involved parties to understand their perspectives and work towards a collaborative resolution that benefits everyone.

To maintain office organization, I implement systematic file management practices, designate specific areas for supplies, and utilize digital tools for document storage and sharing. Regular audits also help ensure everything remains in order.

In my last role, I streamlined our expense reporting process by digitizing submissions and setting clear deadlines, which reduced manual paperwork and improved the turnaround time for reimbursements significantly.

In a fast-paced environment, I prioritize my tasks by urgency and impact while setting specific blocks of time for focused work. This helps me stay on track and manage multiple responsibilities without feeling overwhelmed.

I am highly familiar with HR-related tasks such as maintaining employee records, managing benefits, and facilitating the onboarding and offboarding processes. My experience has equipped me to ensure compliance with HR regulations while fostering a supportive work environment.

I once coordinated a team-building retreat that required extensive planning. I organized logistics, created schedules, and ensured everyone’s input was considered, resulting in a successful event that improved team cohesion and morale.

I believe that strong organizational skills, effective communication, and the ability to adapt to changing circumstances are critical qualities for a successful Office Manager. Additionally, having a proactive attitude is essential to anticipating needs and solving problems efficiently.