Job details

Administrative Assistant

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide critical support to our leadership team and assist with operational needs. In this junior-level role, you will manage scheduling, coordinate travel, and support key administrative and operational workflows in a fast-paced, dynamic healthcare startup environment.

This is a fantastic opportunity for someone looking to grow their career in administrative support while contributing to a mission-driven organization.

What We Do

Intus Care is a healthcare analytics platform that synthesizes healthcare data to identify risks, visualize trends, and optimize care for PACE programs. Intus Care empowers care providers to mitigate high risk events and equips executives with the tools to make informed decisions based on comprehensive clinical and operational data. Our mission is to catalyze data driven change to achieve high-value, multi-disciplinary care for older adults. In addition, Intus Care offers a broad range of technical assistance and consulting services to support new PACE programs under development and existing programs that are growing and evolving to meet the needs of their communities.

Key Responsibilities

Manage and prioritize multiple calendars for leadership, including scheduling meetings and resolving conflicts

Ensure all meetings are properly scheduled with correct attendees, agendas, and necessary materials

Respond promptly to scheduling requests with professionalism and courteous communication.

Anticipate potential conflicts and proactively resolve scheduling issues to ensure smooth operations

Coordinate travel arrangements, including logistics for conferences, client on-sites, and other events

Organize and support administrative tasks, such as data entry, file maintenance, and conference registrations

Prepare regular updates and reports for 1:1 leadership meetings to ensure alignment on changes or project developments

Assist with special projects, including maintaining internal documentation, streamlining workflows, and supporting process improvement initiatives

Qualifications

1-2 years of experience in Executive or Administrative Assistance, preferably in a startup environment

Proven ability to manage and prioritize competing tasks in a fast-paced, dynamic setting

Excellent organizational, time management, and problem-solving skills

Strong written and verbal communication skills with a professional and diplomatic approach

Detail-oriented, proactive, and eager to learn

Familiarity with tools like Microsoft 365, Slack, or similar platforms; tech-savvy is a major plus

If you’re an organized, detail-oriented, proactive individual excited to support leadership and contribute to operational excellence, apply today to join our growing team!

What We Offer

Location: Flexible/Remote

Salary: $65,000 - $75,000

Opportunities for growth and professional development in a mission-driven healthcare startup

Average salary estimate

$70000 / YEARLY (est.)

min

max

$65000K

$75000K

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What You Should Know About Administrative Assistant, Intus Care

Are you ready to kickstart your career in a thrilling environment? Intus Care is on the lookout for an enthusiastic Administrative Assistant to be an indispensable part of our leadership team. In this junior-level role, you'll find yourself at the heart of our dynamic healthcare startup, playing a critical part in operational excellence. Your main responsibilities will include managing busy calendars, scheduling important meetings, and coordinating travel arrangements for our executives. We’re a close-knit team dedicated to transforming healthcare through our innovative analytics platform, which aids in optimizing care for older adults. As you grow in this role, you'll also be tasked with organizing important administrative processes like data entry and file maintenance, helping ensure that our operations flow smoothly. Your organizational prowess and attention to detail will make it possible for us to continue synthesizing healthcare data, visualizing trends, and mitigating risks. Being part of a mission-driven organization like Intus Care isn’t just about doing a job; it’s about making a difference. If you possess strong communication skills, a positive attitude, and a knack for juggling tasks, we want to hear from you! Join us as we catalyze data-driven change together and grow professionally in a role that promises flexibility and experiential opportunities, with a competitive salary range of $65,000 to $75,000. Apply today and be part of our exciting journey!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at Intus Care

What are the primary responsibilities of an Administrative Assistant at Intus Care?

As an Administrative Assistant at Intus Care, your primary responsibilities will include managing and prioritizing executive calendars, scheduling meetings, coordinating travel arrangements, and supporting various administrative tasks. This role is perfect for those who thrive in a dynamic startup environment.