Payroll & Benefits Administrator - (Remote - US)

As a Payroll & Benefits Administrator, your primary responsibilities will include managing the entire payroll process from timekeeping to W2 and 1095C processing across multiple states. You'll also be responsible for administering employee benefits, ensuring compliance with federal and state laws, and collaborating with the Accounting team for accurate payroll data and month-end reporting.

To excel as a Payroll & Benefits Administrator, a bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred, or an equivalent level of experience. Proven experience in a multi-state, high-volume payroll environment is essential, along with excellent attention to detail and familiarity with payroll laws and regulations.

A Payroll & Benefits Administrator ensures compliance by staying updated on federal, state, and local payroll laws and regulations. This involves accurate record-keeping, regular audits of processes, training staff, and continuously reviewing and improving payroll procedures to align with legal standards.

Expert proficiency in ADP Workforce Now is required for this role, along with advanced skills in Microsoft Excel to manage payroll data effectively and analyze benefits information to make recommendations for process improvements.

Working as a Payroll & Benefits Administrator not only offers competitive compensation adjusted for location and experience but also includes equity ownership in the company, flexible vacation time, and a comprehensive benefits package, including medical, dental, vision, life insurance, and a 401(k) with company contributions.

To ensure payroll accuracy, I implement a systematic review process that includes checking timekeeping data against submitted hours, verifying records for new employees and changes in payroll, and conducting regular audits of payroll and benefits reports to minimize discrepancies.

My experience with multi-state payroll processing involves handling the distinct tax regulations and compliance requirements for each state, ensuring that I stay updated with local laws to guarantee accurate processing and minimize risks for the company.

When handling discrepancies, I first investigate the source of the error by reviewing payroll records and employee reports. I then communicate directly with relevant parties to resolve the issue promptly, ensuring the affected employee is compensated correctly and timely.

The best practices I follow when administering benefits programs include regularly communicating with employees about their options, staying informed on compliance changes, and conducting annual reviews of programs to ensure they are meeting employee needs effectively.

I prioritize confidentiality in payroll processing by adhering to strict protocols that limit access to sensitive payroll information and training all relevant parties on the importance of data privacy and security measures.

In my previous roles, I have implemented automated checks that significantly reduced processing time and errors and introduced new software tools that enhanced data analytics, leading to improved decision-making related to payroll and benefits administration.

I stay current with payroll regulations by subscribing to relevant industry publications, attending webinars, and participating in professional networks that share the latest updates on federal, state, and local laws related to payroll and benefits.

A significant challenge I faced was adapting to changes in state tax laws during peak payroll periods. I overcame it by ensuring proactive communication with my team about the updates, implementing new verification processes, and prioritizing training to maintain workflow efficiency.

Technology plays a crucial role in payroll administration by streamlining workflows, enhancing accuracy through automated systems, and enabling data analysis that helps in making informed decisions regarding payroll processes and benefits management.

I would support employee inquiries regarding payroll and benefits by providing clear, accessible information through multiple channels, being responsive to questions, and offering personalized assistance when issues arise to ensure they feel valued and informed.