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Corporate Administrator

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Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

To manage a portfolio of companies incorporated in various offshore jurisdictions and to provide corporate administrative services for the companies in the portfolio in a timely and efficient manner

Main responsibilities

To arrange incorporation of offshore companies in various offshore jurisdictions and to attend all incidental matters relating to incorporation and organization of companies
To conduct due diligence on clients and on clients companies whether for purpose of incorporation or otherwise
To liaise with relevant offshore offices with regards to incorporation, statutory filings, billings and all incidental matters relating to corporate administration of the offshore companies concerned
To keep and maintain the statutory records and registers of the Company in ViewPoint/NavOne updated and completed
To ensure records and documents of each company in the portfolio kept and filed in DMS are updated and complete
To keep and maintain records of the client contacts, billings parties and correspondence addresses updated in our systems
To attend clients instructions and inquiries and carry out the instructions of clients and provide the requisite corporate administration and general professional services, as the case may be
To attend payment of annual government fees and all incidental matters in relation thereto
To review pre-bills, determine amount to be billed, issue invoices and to ensure level of aged WIP less than 30% at all relevant times
To ensure annual fees and annual government fees accurately recorded in NavOne, review annual invoices issued by other offshore offices and liaise with other offshore offices regarding issue of annual invoices or revise invoices, where applicable
To follow up with clients for payment of annual fees and service fees and to keep the level of aged account receivable less than 30% at all relevant times
To supervise and train corporate administrative assistant and other junior staff
To participate in the promotion of an atmosphere of cooperation, teamwork and support within the team.
To build up relationship with existing clients that does not limit to phone, email and client meeting
To attend any other specific duties as may be assigned
To assist the Manager and Assistant Manager in handling and managing the portfolio of the team
And any other such duties that might be reasonably required for this role

#LI-Hybrid

#LI-DR1

Qualifications

knowledge, skills and experience

Two to four years’ post qualification experience
Excellent command of written and spoken English and Chinese, fluency in Putonghua is an asset.
Capable to work independently with minimum supervision.
Good team players, self-motivated, well organized and ability to work under pressure and willing to take responsibility.
Knowledge in using ViewPoint, NavOne, Excel and Chinese Word is an asset.
Adherence to all human resources policies and practices
Punctuality and regular attendance
Successful job performance, including meeting productivity standard

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.

Average salary estimate

$65000 / YEARLY (est.)

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$50000K

$80000K

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What You Should Know About Corporate Administrator, Ocorian

Join Ocorian as a Corporate Administrator in vibrant Hong Kong! In this dynamic role, you'll manage a portfolio of companies incorporated in various offshore jurisdictions, providing top-notch corporate administrative services in a timely and efficient manner. Your responsibilities will include arranging the incorporation of offshore companies, conducting due diligence, and liaising with our offshore offices for statutory filings and billing. You'll be the go-to person for keeping statutory records updated and ensuring all client communications are organized. If you love working with clients and thrive in a team-oriented environment, this role will allow you to build strong relationships and collaborate effectively. You'll also mentor junior staff, supervise administrative tasks, and contribute to a team atmosphere filled with cooperation and support. Your 2 to 4 years of relevant post-qualification experience, great command of English and Chinese (Putonghua is a bonus!), and self-motivation will help you succeed in this critical position. If you're ready to make your mark with a company that's recognized globally for its trust and expertise, we want to hear from you!

Frequently Asked Questions (FAQs) for Corporate Administrator Role at Ocorian

What are the daily responsibilities of a Corporate Administrator at Ocorian?

As a Corporate Administrator at Ocorian, your daily responsibilities will encompass a variety of tasks aimed at managing a portfolio of offshore companies. You'll arrange the incorporation of these companies, conduct due diligence, and maintain statutory records. You'll also liaise with offshore offices for statutory filings and billing, ensuring complete and accurate records of client communications. This multifaceted role requires a keen eye for detail and outstanding organizational skills to ensure timely service delivery.