Executive Assistant/Office Manager

As the Executive Assistant/Office Manager at Evident, you'll play a crucial role by managing the CEO's calendar, coordinating meetings, arranging travel, and overseeing various projects. You will also facilitate communication between stakeholders, enhance our office environment, and support employee onboarding, ensuring a smooth flow of activities in our Atlanta office.

To qualify for the Executive Assistant/Office Manager role at Evident, candidates should have at least 2 years of experience in similar positions, along with outstanding organizational skills and attention to detail. Proficiency in Google and Microsoft productivity suites is essential, as are strong communication skills. A degree is a plus, but flexibility and a proactive mindset are equally important in our dynamic work environment.

The work environment for the Executive Assistant/Office Manager at Evident is vibrant and engaging, marked by collaboration and innovation. You'll have the opportunity to work alongside passionate colleagues in a fast-paced atmosphere where your contributions directly enhance business operations and customer satisfaction, all while enjoying a flexible and supportive workplace culture.

Evident provides a competitive benefits package for the Executive Assistant/Office Manager position that includes comprehensive health insurance, a 401K plan, and unlimited PTO. Additionally, employees enjoy paid parental leave and stipends for home internet, along with the chance to engage in virtual events, making it an appealing workplace for work-life balance and professional growth.

Success as the Executive Assistant/Office Manager at Evident stems from being highly organized, detail-oriented, and a strong communicator. Flexibility, a proactive approach to multitasking, and an eagerness to manage various projects while maintaining a customer-focused mindset are essential. Being adaptable to a rapidly changing environment is also crucial to thrive in this role.

It's great to highlight your relevant experience in previous roles. Be sure to share specific examples where you managed complex calendars, coordinated events, or handled sensitive projects. Relate those experiences back to how they will help you effectively support the CEO at Evident.

To effectively answer, discuss your method for prioritization, such as using to-do lists or digital tools. Emphasize your ability to assess urgency and importance, and share a specific example of a time when you successfully managed competing demands while delivering results.

In your response, talk about tools you use for scheduling, how you handle time zones, and your approach to eliminating scheduling conflicts. Providing an anecdote where your meticulous calendar management led to successful event coordination can enhance your answer.

Explain your approach to stress management, emphasizing your ability to remain calm and adaptable. Cite specific situations where you navigated changes effectively and turned challenges into positives, illustrating your resilience in a dynamic work environment.

Discuss any previous roles where you were responsible for ordering supplies and managing vendor contracts. Highlight your attention to detail and any processes you implemented that improved efficiency, making sure to relate it to managing office functions at Evident.

When sharing your experience, outline the steps you took to plan the event, such as venue selection, coordinating logistics, and communication. Emphasize how your attention to detail contributed to a well-executed event, demonstrating your capability for managing similar projects at Evident.

Address how you tailor your writing to different audiences and utilize tools for clarity and grammar checks. Providing an example of a key communication you've crafted and its positive impact on your team can showcase your skills effectively.

Articulate your passion for the role while connecting your skills and experiences to Evident's mission. Discuss your alignment with company values, cultural fit, and how your contributions can support Evident's goals, emphasizing your enthusiasm for being part of the team.

Your answer should reflect your understanding of the importance of confidentiality in an executive support role. Describe specific practices you implement to safeguard sensitive information, ensuring it aligns with Evident's protocols and best practices.

In your response, share how you have taken initiative in special projects, outlining the scope, your role, and the outcomes. This shows your understanding of the diverse support required in the Executive Assistant role at Evident.