Executive Assistant, Public Sector and Strategic Sales

As an Executive Assistant at Okta, you'll manage calendar scheduling for our VPs in the Public Sector Sales team, coordinate travel arrangements, and handle expense reports. You'll also act as a liaison between executives and other stakeholders, ensuring smooth communication and project management across departments. Flexibility and organization are essential as you tackle multiple priorities in this high-visibility role.

Candidates for the Executive Assistant position at Okta should have 2-4 years of experience supporting multiple executives, preferably at the VP level. Exceptional time management, strong communication skills, and the ability to maintain confidentiality are vital. Additionally, familiarity with web-based scheduling tools and a proactive attitude toward problem-solving are essential for success in this role.

Okta seeks an Executive Assistant who is adaptable, organized, and proactive. The ideal candidate can manage rapidly changing priorities while maintaining positivity and energy in a fast-paced environment. Strong analytical skills, along with the ability to collaborate effectively across diverse teams, are also important traits for this position.

At Okta, the Executive Assistant is seen as a critical business partner, providing invaluable support that directly impacts the effectiveness of the Public Sector Sales team. By managing logistics and facilitating communication, the Executive Assistant enables executives to focus on strategic initiatives and drive progress towards corporate objectives.

Working at Okta as an Executive Assistant means being part of a dynamic and inclusive culture. The role involves both independent work and collaboration with various teams. While the pace can be fast, the supportive environment encourages creativity and innovation, making it a truly rewarding workplace.

To manage conflicting priorities effectively, I first assess the urgency and importance of each task. I prioritize executives' needs based on their schedules and deadlines, ensuring clear communication with all parties involved. Flexibility and adaptability are key, and I often leverage digital tools to organize and visualize tasks.

In my previous roles, I managed complex calendars for multiple executives, often navigating cross-time zone scheduling. I prioritize high-impact meetings and ensure that all logistics are coordinated well in advance. Consistent communication with relevant stakeholders has been crucial to maintaining organized schedules.

Managing confidential information requires diligence and discretion. I always adhere to company policies regarding data privacy and utilize secure platforms for sharing sensitive information. It's essential to establish trust with executives and understand the nuances of handling highly confidential matters.

I strive to know the executives' preferences and priorities, which allows me to anticipate their needs effectively. By maintaining open lines of communication and staying informed about ongoing projects, I can proactively address potential issues before they arise.

I once organized a large-scale offsite meeting involving multiple departments and external stakeholders. I started by establishing a detailed timeline and checklist, coordinated logistics such as venue selection and travel arrangements, and ensured every participant was on the same page through regular updates.

Efficient communication is vital in my role as an Executive Assistant. I ensure that all necessary information is shared in a timely fashion through regular emails, updates, and meetings. I also encourage utilizing project management tools to streamline collaboration across teams.

I leverage tools like Google Workspace for scheduling and project collaboration, as well as task management apps to prioritize my workload. Maintaining a detail-oriented approach with these tools helps me manage multiple responsibilities effectively.

In a previous role, I had to quickly rearrange an executive's travel plans due to a scheduling conflict. I contacted the airline to modify the flight while simultaneously setting up alternate meetings to accommodate impacted stakeholders, ensuring minimal disruption to the executive's agenda.

I thrive in dynamic work environments, balancing strong organizational skills with a proactive attitude. My ability to communicate effectively and anticipate needs aligns perfectly with Okta's mission of empowering teams and delivering value. My entrepreneurial spirit drives me to seek continuous improvement.

In stressful situations, I remain calm and focused. I break down tasks into manageable parts and prioritize effectively to meet deadlines. Open communication with my executives is crucial, and I ensure they’re informed of any potential challenges, so we can address them collaboratively.