Podcast Project Manager for a US Marketing Agency (Remote)

As a Podcast Project Manager at Paired, the key responsibilities include managing the entire production cycle of podcasts, coordinating with remote hosts and guests, scheduling recordings, and providing clear briefs to the external production company. You will also develop production calendars, conduct quality assurance on final edits, manage project budgets, and create compelling sales materials for sponsors. Your role is crucial in ensuring that all aspects of the podcast production run smoothly and efficiently.

Candidates seeking the Podcast Project Manager position at Paired should have at least 3 years of experience in podcast or content project management. Effective vendor relationship management, excellent communication skills, and strong organizational abilities are also essential. Experience working with remote teams and managing client or sponsor relationships will give you a competitive edge. Preferred qualifications include familiarity with audio production and podcast marketing strategies.

The Podcast Project Manager role at Paired involves close coordination with team members and external partners across different time zones. As a result, flexibility to occasionally work non-standard hours is required to ensure effective communication and scheduling. Your ability to manage workflows and maintain cultural sensitivity will help streamline collaboration with the international team.

At Paired, we are committed to professional development for our employees, including the Podcast Project Manager. You'll have the opportunity to expand your skills in project management, podcast production, and even sales and marketing. We encourage creative input and offer avenues for learning, allowing you to grow and thrive in your career trajectory while contributing to exciting projects.

A Podcast Project Manager at Paired will benefit from experience with design software like Canva or Adobe Creative Suite for creating sales materials, as well as familiarity with sponsor analytics and reporting tools. Strong organizational skills and attention to detail are crucial, along with a basic understanding of audio production to effectively communicate with production partners. Experience in advertising and sponsorship management can also be advantageous.

In answering this question, detail your experience in each phase of the podcast production process—concept development, scheduling, and delivery. Highlight any specific projects you've managed, the size of the teams involved, and the strategies you employed to ensure smooth operations.

Discuss your communication strategies, such as using collaborative tools, setting clear expectations, and scheduling regular check-ins. Mention any specific tools you've used to facilitate conversations and how you've adapted your communication style to suit teammates from different cultures.

Explain your quality assurance process. Include aspects like checklist protocols, reviewing content against the initial brief, and seeking feedback from stakeholders. Show how you balance attention to detail while maintaining a timeline for delivery.

Talk about your experience in networking, negotiation, and relationship management. Describe how you tailor communication to sponsors and ensure their needs are met, along with the importance of reporting performance metrics back to them.

Be prepared to share your experience with various project management tools—such as Trello, Asana, or Monday.com—and explain why you find them effective in managing workflows, deadlines, and communications within international teams.

Choose a situation where you had to balance competing priorities or stakeholder demands. Explain how you evaluated the options, the decision-making process, and the outcome, showcasing your problem-solving skills under pressure.

Discuss your approach to identifying potential sponsors, crafting compelling pitches, and utilizing data to showcase audience engagement. Highlight your creativity and ability to tailor proposals based on sponsor needs and goals.

Describe how you stay informed about podcast marketing trends, industry standards, and audience preferences. Mention any relevant publications, podcasts, or communities you engage with to continuously learn and improve.

Explain any relevant experience you have in developing sales and marketing materials. Share examples of types of collateral you’ve created, such as media kits or proposals, and how you align these materials with project objectives.

Provide a specific example that demonstrates your cultural sensitivity and adaptability. Discuss the challenges you faced, how you navigated them, and the ultimate success of the project due to effective communication and collaboration.