Executive Secretary/Management Analyst

As an Executive Secretary at Partner Forces, you will be responsible for providing comprehensive administrative support to a Department of Homeland Security client. This includes managing correspondence, task tracking, coordinating facilitation and planning, and overseeing daily operations to ensure high-quality communication and execution across branches and sub-divisions.

To be successful as an Executive Secretary at Partner Forces, candidates should possess a BA/BS degree along with 2-5 years of relevant professional experience. Additionally, candidates must be local to the DC metro area, have the ability to obtain DHS HQ suitability, and demonstrate strong communication, organizational, and decision-making skills.

Essential skills for the Executive Secretary role at Partner Forces include proficiency in Microsoft Office Suite, particularly Word, Excel, and SharePoint, along with exceptional organizational and multitasking abilities. Candidates should also possess strong interpersonal skills to maintain effective working relationships with internal and external stakeholders.

At Partner Forces, employee growth and well-being are prioritized. As an Executive Secretary, you will have access to a diverse benefits package designed to support your professional development and personal well-being. The company encourages a continuous learning mindset, fostering an environment where you can thrive while making meaningful contributions.

The annual salary range for the Executive Secretary position at Partner Forces is estimated to be between $70,000 to $80,000. This compensation reflects the unique skills and experiences candidates bring to the role and is one component of a comprehensive total compensation package.

In managing executive correspondence, highlight your methodology for tracking and organizing communication. Discuss specific tools you’ve used, such as email management systems or task tracking software, and give examples of how your systematic approach has improved efficiency in past roles.

When addressing this question, explain your criteria for prioritization. You might mention using priority matrices or your experience with agile methodologies. Share real-world examples where effective prioritization led to successful project outcomes.

Discuss methods like regular team meetings, collaborative tools, or communication platforms to maintain alignment across teams. Cite examples demonstrating how your strategies improved information sharing and workflow efficiency.

Provide a structured response, outlining the project's scope, your role, and specific challenges. Focus on how you navigated these challenges, the actions you took, and the ultimate results achieved to showcase your problem-solving abilities.

Speak to your experience fostering inclusivity and collaboration. Elaborate on initiatives you’ve taken to build rapport and trust among team members, including regular feedback loops, team-building activities, and open communication practices.

Mention tools like Microsoft Office Suite, SharePoint, and any project management software. Discuss how your familiarity with these tools enhances your ability to fulfill project requirements efficiently and with precision.

Discuss your understanding of privacy protocols and the importance of discretion. Share best practices you follow to secure information and provide an example of a situation where you successfully protected sensitive data.

Articulate your view on timely, clear, and empathetic communication. Offer a specific instance where your communication skills led to improved collaboration or conflict resolution in a previous position.

Provide a detailed account of your support role, outlining your responsibilities and how your efforts contributed to the executive’s success. Highlight the skills you applied and the impact it had on team operations.

Share aspects of administrative work that inspire you, such as facilitating streamlined operations or helping others achieve their goals. Connect this motivation to your desire to contribute positively at Partner Forces.