Specialist I, Licensing

The Specialist I in Licensing at Pilot Company is tasked with ensuring compliance with state and local business licenses and tax liabilities. Responsibilities include monitoring licensing requirement changes, executing tax analyses, collaborating with government agencies, maintaining accurate documentation, and assisting in mediating issues at the store level that may affect business operations.

To qualify for the Specialist I in Licensing role at Pilot Company, an associate degree is required, while a bachelor's degree in a related business field is preferred. Familiarity with licensing laws, Microsoft Office, and systems like Avalara License Management is advantageous, as is strong analytical, organizational, and communication skills.

Collaboration is vital for the Specialist I in Licensing at Pilot Company. This role engages with internal stakeholders, including executive leadership and cross-functional teams, to facilitate document gathering for licensing processes and to resolve any operational issues that may arise, ensuring smooth business operations.

Success in the Specialist I in Licensing role at Pilot Company necessitates excellent analytical and critical thinking skills, strong attention to detail, and effective communication abilities. Candidates should also be adaptable, capable of multitasking, and comfortable making decisions with minimal supervision.

Yes, while travel for the Specialist I in Licensing at Pilot Company is minimal, it may be required at less than 5% to attend relevant meetings or events that support the licensing functions and business operations.

In answering this question, provide specific examples of your past experiences with licensing processes. Discuss the different jurisdictions you've worked with and how you ensured compliance with their regulations. Show that you understand the critical impact of licensing on business operations.

Demonstrate your commitment to continuous learning by providing examples of resources you utilize, such as government websites, industry publications, or professional networks. Discuss how you would systematically track changes and inform relevant internal stakeholders.

Use the STAR method (Situation, Task, Action, Result) to outline your experiences. Highlight how you prioritized tasks and managed your time effectively to ensure successful outcomes, emphasizing your urgency skills in achieving project objectives.

Discuss your approach to identifying and resolving discrepancies. Emphasize your analytical skills, attention to detail, and collaborative efforts with team members or agencies to rectify the situation, ensuring compliance with licensing regulations.

In your response, list any relevant tools you have experience with, such as Avalara License Management, Lawson, or Infor. Explain how you've utilized these systems in previous roles and the value they added to your work processes.

Share your strategies for prioritizing tasks, such as using lists, setting deadlines, and assessing the urgency and importance of each task. Provide examples that illustrate your organizational skills and decision-making abilities in a busy environment.

Express the importance of transparent communication in addressing compliance challenges. Discuss how effective communication can facilitate collaboration with stakeholders and how it can help resolve issues efficiently.

Talk about your understanding of financial transactions related to licensing, such as fee payments and tax implications. Demonstrate how applying accounting principles ensures accurate record-keeping and compliance in licensing activities.

Provide a brief overview of SOX compliance and its relevance to financial reporting and documentation practices. Discuss how you adhere to these compliance standards while managing licensing documentation and financial records.

Share your passion for the industry and how Pilot Company's commitment to its founding values aligns with your professional goals. Express your excitement about contributing to their mission and the unique opportunities the company offers.