Project Support Specialist

The Project Support Specialist at Precision for Medicine is responsible for a variety of critical tasks aimed at supporting the efficient management of clinical studies. Key responsibilities include creating and maintaining project timelines, scheduling meetings, assisting with documentation in the Clinical Trial Management System, coordinating training sessions, and managing communication with study sites. This role also involves maintaining various study trackers and ensuring that the project team has access to necessary resources throughout the study lifecycle.

To qualify for the Project Support Specialist position at Precision for Medicine, candidates are expected to have a 4-year college degree or equivalent experience in a relevant field, ideally in business, science, or healthcare. Additionally, a minimum of three years of relevant experience is necessary. Strong organizational and interpersonal skills, fluency in Microsoft Office, and a solid grasp of ICH-GCP guidelines are also essential for this role.

Yes, the Project Support Specialist position at Precision for Medicine is fully remote. Successful candidates can work from home in various countries, including Serbia, Poland, Hungary, and more. This flexibility allows employees to maintain a healthy work-life balance while contributing to meaningful projects in precision medicine.

At Precision for Medicine, you can expect a supportive and collaborative work culture that values teamwork, flexibility, and attention to detail. The company emphasizes a commitment to precision and professionalism, fostering an environment where employees are motivated to contribute to impactful work in clinical trials and precision medicine. Your role as a Project Support Specialist will allow you to engage with cross-functional teams, ensuring that every voice and idea is valued.

Precision for Medicine is dedicated to the professional growth of its employees, including those in the Project Support Specialist role. Team members can expect structured training programs, access to resources for further learning, and opportunities to engage in ongoing professional development that aligns with company values and the evolving landscape of clinical trials. There is a focus on identifying training gaps and providing the necessary support to ensure all employees are equipped for success.

When interviewing for the Project Support Specialist role, demonstrate your ability to prioritize tasks by discussing how you assess urgency and importance. Mention using tools like project timelines or to-do lists to manage responsibilities effectively, ensuring that you align your priorities with the project goals.

Prepare for this question by sharing a specific challenge you faced as a Project Support Specialist. Highlight your problem-solving skills by explaining the situation, your approach to resolving it, and the outcome. Focus on teamwork and communication, demonstrating how you navigated the challenge with the project team.

When discussing your experience with Clinical Trial Management Systems, provide examples of the systems you have used in previous roles. Explain how you performed tasks such as maintaining study milestone dates, updating contact lists, and submitting helpdesk tickets. Your familiarity with these systems will be crucial to demonstrate.

Discuss your strategies for maintaining effective communication, such as regular check-ins, clear documentation, and utilizing emails or shared platforms for updates. Provide examples where your communication skills helped facilitate successful collaboration within the project team.

Share your methods for tracking project milestones, such as using project management tools, spreadsheets, or tracking software. Discuss the importance of regular updates and how you communicate changes to the project team, ensuring everyone remains aligned on key deadlines.

Emphasize your attention to detail when handling training documentation. Explain your approach to preparing, assigning, and documenting study-specific training, and your methods for following up with team members to ensure compliance and understanding.

Provide insights into your experience in scheduling meetings, including how you consider team availability and project needs. Talk about your approach to preparing agendas that facilitate productive discussions and how you take and distribute meeting minutes effectively.

Discuss specific project management tools you have experience with, such as MS Project, Trello, or Asana. Highlight how you utilize these tools to organize tasks, set timelines, and improve team collaboration for project success.

Explain your approach to handling unexpected changes by highlighting the importance of flexibility and open communication. Describe a scenario where you successfully adapted to a change and ensured the project stayed on track despite the challenges.

When answering this question, align your response with Precision for Medicine's mission and values. Share your passion for precision medicine and clinical trials, emphasizing your desire to contribute to improving patient outcomes and working within a dedicated team.