Administrative Operations Coordinator

About Remilia Corporation

Remilia Corporation is a cultural incubator and creative studio operating at the intersection of internet culture, fashion, art, and music. Founded in 2021, we've rapidly expanded from an experimental studio into a multifaceted organization with an expansive audience and diverse revenue streams, including fashion lines, merchandise, global events, publishing, and social media platforms.

Role Overview

We're seeking an Administrative Operations Coordinator to provide crucial administrative support and operational coordination across our teams and initiatives. This role will combine daily administrative management with operational improvements to ensure our creative teams can function at their best. You will serve the broader organization by maintaining systems, improving workflows, and handling essential administrative tasks that keep our creative ecosystem running smoothly.

Key Responsibilities

Administrative Support

• Coordinate meeting scheduling, room bookings, and general team calendar management

• Maintain office organization, supplies, and equipment functionality

• Process expense reports, receipts, and basic financial documentation

• Create and distribute team meeting agendas and minutes

• Assist with travel arrangements and event logistics for team activities

Operational Process Improvement

• Document and standardize recurring administrative processes

• Identify opportunities to improve administrative efficiency

• Create templates and systems for common team needs

• Maintain organized digital and physical filing systems

• Support onboarding and offboarding procedures for team members

Team Coordination

• Serve as a central coordination point for cross-team scheduling and communication

• Maintain team contact lists, organizational charts, and resource directories

• Assist with coordination between our US headquarters and international teams

• Organize team events, celebrations, and culture-building activities

• Facilitate information sharing across departments and teams

Project Administrative Support

• Create and maintain project documentation templates and repositories

• Track project deliverables, deadlines, and dependencies

• Prepare materials for project meetings and reviews

• Assist with data collection and basic reporting for team initiatives

• Support project managers with administrative needs across various initiatives

Qualifications

Experience

• 2-3 years of administrative or operational support experience

• Experience in creative industries, tech startups, or cultural organizations preferred

• Background supporting teams rather than exclusively supporting executives

• Familiarity with office management and administrative coordination

• Experience implementing or improving administrative processes

Skills

• Exceptional organizational abilities with strong attention to detail

• Proficiency with productivity tools (Google Workspace, Microsoft Office)

• Working knowledge of project management and team coordination tools (Asana, Notion, etc.)

• Excellent written and verbal communication

• Ability to prioritize tasks across multiple teams and projects

• Problem-solving skills with an eye for administrative efficiency

• Basic understanding of operational workflows and process documentation

Attributes

• Proactive and service-oriented mindset

• Adaptability in a dynamic, creative environment

• Discretion when handling confidential information

• Cultural alignment with Remilia's distinctive approach and aesthetic

• Balance of administrative precision and creative flexibility

• Team-focused with ability to support diverse personalities and work styles

• Self-motivated with ability to identify and address team needs

Additional Information

• This is a full-time position based in our Irvine, California headquarters

• Competitive salary based on experience

• Opportunity to contribute to groundbreaking projects at the intersection of art, technology, and culture

• Fast-paced environment with significant growth potential