Chief of Staff/Senior Personal Assistant @ Growth-Stage CPG Startup

To be considered for the Chief of Staff/Senior Personal Assistant role at our vibrant growth-stage CPG startup, candidates should have at least 5+ years of experience assisting high-net-worth individuals. It's crucial to possess exceptional problem-solving and project management skills, a valid driver's license, and the ability to handle diverse tasks from managing household staff to organizing high-end events. Discretion, confidentiality, and expert-level organizational abilities are key in this position.

The Chief of Staff/Senior Personal Assistant will manage daily operations, maintain comprehensive calendar management, and handle travel arrangements for the Founder & CEO. Additional responsibilities include managing properties, coordinating with service providers, and organizing special projects. The ideal candidate will use AI tools to streamline operations and ensure clear communication, primarily through text messaging.

The position of Chief of Staff/Senior Personal Assistant offers a hybrid office culture in our Austin location, promoting flexibility and work-life balance. You'll be part of a fast-paced environment, and the company values self-starters who can operate with authority and autonomy. Regular communication and ability to adapt quickly to changing priorities will be essential for success in this role.

In addition to a competitive salary and bonus, the Chief of Staff/Senior Personal Assistant will enjoy unlimited PTO, comprehensive healthcare coverage (75% of costs for dental and vision), and a monthly health reimbursement. Plus, you'll receive a monthly subscription to coffee or matcha and reimbursement for one book per month to encourage continuous learning.

Absolutely! The Chief of Staff/Senior Personal Assistant role is integral to the success of the startup. As a member of one of the fastest-growing CPG brands of the past decade, you will have numerous opportunities for professional development and to influence the company's future direction.

When discussing your experience, focus on specific examples of how you've managed overlapping calendars and prioritized tasks for executives. Highlight your strategies for reducing scheduling conflicts and ensuring that critical appointments are met without disruption.

Explain your approach to flexibility and adaptability. Provide examples of situations where you successfully managed last-minute changes, ensuring that everything ran smoothly despite the disruptions. Emphasize the importance of clear communication with all affected parties.

Discuss your familiarity with digital assistant tools, calendar management applications, and any AI technologies you leverage for maximizing efficiency. Mention specific examples of how these tools have helped you streamline tasks or enhance communication.

Illustrate your understanding of privacy protocols and the importance of discretion in high-net-worth environments. Share past experiences where maintaining confidentiality was critical and describe the steps you took to ensure sensitive information was protected.

Describe your prioritization technique, such as using urgency versus importance matrices, or any project management systems you've implemented. Sharing specific examples will illustrate your ability to stay organized and focused under pressure.

Share your previous roles involving property management, detailing your responsibilities like coordination with service providers, maintenance scheduling, or logistics for multiple properties. It's important to showcase your proficiency in managing diverse aspects tied to property oversight.

Provide a specific situation where your anticipatory thinking led to a successful resolution of an issue. Highlight your proactive approach and the steps you took in recognizing potential problems in advance.

Detail your experience in managing travel schedules, accommodations, and itineraries for executives. Discuss how you've navigated challenges, such as last-minute changes or booking mishaps, to ensure a smooth travel experience.

Emphasize the importance of frequent updates and transparency regarding task management. Discuss methods such as daily briefings or check-ins that you utilize to keep your executive informed and minimize misunderstandings.

Discuss how you leverage technology to optimize your workflow, mentioning any specific platforms or software tools that enhance productivity. Describe how technology helps you stay organized and maintain communication efficiently.