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Executive Team Assistant

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About Smartcat

Smartcat is on a mission to become the wall-to-wall Language AI platform, addressing the diverse needs in multilingual content for various user personas within global enterprises.

Smartcat is uniquely positioned within the $100+ billion multilingual content industry, which is currently served by tens of thousands of agencies. This results in a highly fragmented and inefficient supply chain, high costs, unacceptable turnaround times, and quality issues. Using highly qualified internal resources to translate or create multilingual content (insourcing) solves the quality problem for enterprises, but if done manually, it can't solve for scalability, high cost, and slow turnaround.

Smartcat changes the ROI equation in favor of insourcing with its Language AI platform for enterprise end-users. It delivers high-quality, instantaneous AI translations or generates new content in any language by tapping into a customer-specific multilingual content library. The AI output is further refined through human editing by the client's internal reviewers or experts from the Smartcat's embedded global marketplace of linguists and content editors. This AI output continuously improves through the editing feedback loop, ensuring consistent and customer-tailored results.

More than 1,000 global companies including ~20% of the Fortune 1,000 trust Smartcat to communicate their innovations and ideas all over the world.

As a dynamic Series C company, Smartcat is growing at 130% YoY, thanks to the high and quick ROI it delivers to global enterprises. It's well-funded by notable VCs, and is capital efficient, offering a unique blend of hyper-growth potential with downside protection and the capacity for long-term planning and strategy.

Mission

In this role, your mission is to amplify the impact of our leadership by managing calendars, internal operations, and cross-functional initiatives. You’ll ensure our executive team operates with alignment, efficiency, and a sense of flow—while also owning internal projects that no one else has time to drive.

Key responsibilities/Outcomes:

Upon request: coordinate schedules and meetings for the executive team members, assist in traveling
Manage company-wide initiatives: Monthly All-Hands meetings, Quarterly Smartcat Awards, employee gifts
Organize and own logistics for Quarterly Executive offsites and other C-level events and meetings
Assist team members with administrative requests (e.g. legal documents delivery, help with visa applications, etc)
Serve as a point of contact for employee ops-related questions and onboarding
Manage internal documentation and Notion pages used across the company
Assist in ad-hoc projects as requested by the Executive team members

HOW YOU’LL RAMP:

By Day 30

Build rapport with executive team members through 1:1s
Shadow existing processes for executive support and related projects
Immerse yourself in internal tools (G-suite) and systems (Slack, Notion, Miro, etc.)

Day 60

Create and maintain a quarterly planning calendar for major internal events/ milestones
Take over coordination of recurring weekly/monthly events

Day 90

Plan and organize at least one Quarterly Executive offsite
Proactively identify and begin addressing gaps in executive support
Own 1-2 ad hoc projects

Requirements:

Fluency in English, both written and verbal
1-2 years of previous experience in executive or operational support roles
Excellent coordination, organization, and multitasking skills
Experience running internal meetings, projects, and/or logistics independently
Ability to work well across teams and follow through consistently
Proactive attitude, self-driven and able to work independently to achieve results
Someone passionate about the company’s mission and eager to contribute
Proficiency in G-suite tools and Notion are a big plus

Why joining Smartcat might be your best move so far

Fully remote team
We are a global team of 200+ enthusiastic people spread across 30+ countries. We have been fully remote since 2020, with some locations populated with more Smartcaters than others, such as Boston, NYC, SF, the Bay Area, London, and Lisbon.
Innovating a $100 Billion industry
Smartcat’s innovative approach towards multilingual content, taps into a $100B industry. Our platform enables enterprise end users to stop using traditional outsourcing methods, and start enjoying an easy-to-use, AI-powered SaaS, that delivers immediate high-quality results, at a fraction of the cost.
High impact role enabling innovation and inclusion in organizations
You will enjoy building with us. You will drive changes in how an old-fashioned global language industry operates while improving how hundreds of thousands of people work and millions of people exchange knowledge and ideas worldwide.
Join the rocketship to scale-up 10x and beyond together
We are looking for someone to become an integral part of our team and play a crucial role in the most exciting part of our journey: transitioning from a post-Series C startup to a company exceeding $100M in ARR and $1B in valuation. Our journey isn’t for the faint of heart. We are growing at 130% YoY, thanks to our strong product-market fit and high-performing team, and plan to accelerate from here.
Smartcat Culture: Where Diversity Meets High Performance
At Smartcat, we are committed to building a culture that highlights respect and appreciation for each individual's unique background and perspective, while maintaining a strong focus on results and clear, honest and direct communication. We believe in welcoming everyone and fostering an inclusive environment where team members can be their authentic selves at work. Our commitment to diversity and inclusion is steadfast, and we stand firmly against discrimination and harassment.

Best Places to Work 2025 Training Industry Recognizes Smartcat in 2024 Top AI in Training Companies List

What You Should Know About Executive Team Assistant , Smartcat

At Smartcat, we’re on the lookout for an exceptional Executive Team Assistant to join our vibrant team in Lisbon, Lisboa, Portugal. In this pivotal role, you'll work closely with our executive team, ensuring they can operate at their best by managing their schedules, organizing meetings, and overseeing critical internal operations. Your contributions will directly amplify our leadership's impact as you coordinate logistics for events like our Quarterly Executive offsites and monthly All-Hands meetings. A successful Executive Team Assistant at Smartcat doesn’t just ensure that things run smoothly; they also take initiative on various ad-hoc projects that are crucial to the team's efficiency. With excellent multitasking skills and a proactive attitude, you will be helping to create a seamless flow of communication and ensure that our executive team has everything they need. From handling administrative requests to being the friendly face employees turn to for questions, you will quickly become an essential part of our company culture where innovation meets inclusion. Come join us in redefining how the global language industry operates, and play an integral role in our journey as we scale to new heights at Smartcat, a dynamic Series C company that is growing rapidly with strong support and high ROI. Let’s make a difference together!

Frequently Asked Questions (FAQs) for Executive Team Assistant Role at Smartcat

What are the main responsibilities of an Executive Team Assistant at Smartcat?

As an Executive Team Assistant at Smartcat, your main responsibilities will include managing the schedules of our executive team, coordinating meetings, and organizing company-wide initiatives like the Monthly All-Hands meetings and Quarterly Smartcat Awards. You'll also handle logistics for executive offsites and assist team members with administrative requests, ensuring the swift operation of our internal processes.