Job details

Business Office Manager - job 1 of 2

Company Description

At Spectrum Retirement Communities, we believe in living without limits, in aging fearlessly, and in sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If the chapters of your life story include caring for others and a dedicated work ethic, then we need you!

Job Description

The Business Office Manager manages the business office, front desk, telephones, community files and records, and provides leadership to the Community in the absence of the Executive Director.

Responsibilities:

Maintain accurate records for all Accounts Receivable (including collections), payroll and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director.
Maintain current resident business files and leases. Maintain Community census data and Medicaid reimbursement, if applicable.
Maintain confidentiality of information received regarding the Community, employees, and residents.
Obtain and maintain all required employee paperwork and manage the employee files.
Coordinate and maintain employee benefits program. Track employee training to ensure that all employees receive orientation and on-going training.
Supervise front desk staff and any other administrative support staff. In smaller communities, cover the reception desk when at the community. Provide a backup for receptionist at larger communities. Oversee the telephone training and quality assurance.
Serve as Manager on Duty in the absence of the Executive Director.

Qualifications

A minimum of 2 years’ experience in an office management, bookkeeping, or other similar position required.
Prior Accounts Payable, Accounts Receivable and Payroll experience required.
Self-motivated, organized, and professional. Have a neat, professional, courteous manner and appearance. Possess good public relations, communication, general office, clerical and telephone skills.
Must have administrative management and supervisory skills.
Must have the ability to handle multiple tasks and priorities and have excellent time management and organizational skills and be able to meet deadlines.
Strong verbal and written communication skills.
Ability to work effectively with different levels of personnel.
Ability to relate well to residents and their families.
Minimum of an associate degree or comparable experience. Course work in Business, Accounting, or Office Management field is preferred.

Additional Information

If you join Spectrum as a full-time team member, your story will include eligibility for medical insurance, dental insurance, vision insurance, life insurance, and other voluntary insurance options. All part-time and full-time team members are eligible to participate in our 401(k), for paid time off, holiday pay, and discounts through Perk Spot.

Spectrum Retirement Communities strongly encourage all team members to be fully vaccinated against COVID-19, however, the vaccine is not a requirement to work with us.

Spectrum Retirement, LLC and all affiliates are Equal Opportunity Employers. We do not discriminate against employees or applicants on the basis of race, color, national origin, gender, sex, sexual orientation, pregnancy, gender identity or expression, disability, religion, age, genetic information, veteran status, or any other characteristic protected by federal, state or local law.

Spectrum Retirement, LLC also participates in the E-verify program through the Department of Homeland Security and the Social Security Administration.

#IND123

#DoughertyFerry

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Business Office Manager, Spectrum Retirement Communities, LLC

At Spectrum Retirement Communities, we believe that everyone has a unique story to tell, and we’re looking for a Business Office Manager who can add some great chapters to that story. Located at our welcoming community at 2929 Dougherty Ferry Rd, St. Louis, MO, this role is more than just an administrative position; it’s about creating an atmosphere of support and efficiency for both our residents and staff. As the Business Office Manager, you’ll play a crucial role in managing the business office, overseeing the front desk operations, handling telephones, and keeping community records organized and accessible. You’ll work closely with the Executive Director, ensuring that Accounts Receivable, payroll, and petty cash are accurately maintained. Plus, you’ll be in charge of employee benefits and training, helping our staff shine in their roles. If you’re self-motivated, organized, and love working with people, we want to hear from you. Join our compassionate team at Spectrum, where we value hard work and a positive attitude just as much as we value the stories we create together.

Frequently Asked Questions (FAQs) for Business Office Manager Role at Spectrum Retirement Communities, LLC

What responsibilities does a Business Office Manager have at Spectrum Retirement Communities?

As a Business Office Manager at Spectrum Retirement Communities, your responsibilities include managing daily operations of the business office, maintaining accurate financial records for Accounts Receivable, payroll, and petty cash, supervising front desk staff, and ensuring that community files and records are organized. You also help maintain employee files, manage benefits programs, and ensure excellent service delivery while acting as Manager on Duty in the absence of the Executive Director.