Operations Accounting Manager

The Mission of the Department of Public Instruction:The North Carolina Department of Public Instruction (NCDPI) is charged with implementing the state's public school laws for pre-kindergarten through 12th grade public schools at the direction of the State Superintendent of Public Instruction and State Board of Education.The North Carolina Department of Public Instruction is seeking applicants for an Accounting Manager I (Working Title: Operations Accounting Manager) for our Financial Business Services/Agency Financial Services Division.The Division of Financial Services performs all state-level financial planning, reporting, budgeting, and accounting services for the Department of Public Instruction. It performs program analyses and internal services and monitoring for the Department and is responsible for supporting the financial and personnel systems. There are six primary work groups in this division – Budget Management, Accounting Controls and Reporting, Cash Management, Accounts Payable, Grant Administration, and Purchasing and Contract Services. The Division has a total of 33 positions.This position serves as the Operations Accounting Manager for AFS and has supervisory responsibility for the Cash Management Section and is responsible for managing the daily cash activities. This includes the hands-on monitoring of all daily cash entries in the general ledger and closing out cash for all budget funds each month. This position must analyze the impact of state and federal cash activities, including the state and federal funding to the Public-School Units (PSUs), State Charter Schools, State Lab Schools and School Technology. This position will work closely with DPIs School Business Section on system processes and procedures and assist with determining the necessary modifications and notifications which must occur and be instrumental in the execution of these modifications. This position will work with the School Business section to ensure that the external expenditures for PSUs, Charter Schools, Lab Schools and Tech Schools align accurately to DPI’s internal general ledger. This position will work closely with the Grants Section on recording federal drawdowns and other AFS sections to ensure general ledger transactions are recorded accurately. The position provides Division operational support to the Agency Controller and serves in their absence. This position participates in setting agency and division goals, makes recommendations on procedure and policy development, and monitors process and reporting compliance.The major responsibilities of this position are as follows:Management and Supervision of the Cash Management• This position provides leadership and direction to the Cash Management Section. This position provides direct supervision to (1) Accountant II, (1) Accountant I and (1) Accounting Technician II. The management of these positions involves hands-on monitoring of the daily activities, ensuring accountability of tasks in accordance with work plans, personnel policies and adhering to state accounting policies and procedures.Management of Cash Management and General Ledger Activities• Cash Management – Direct hands-on monitoring of the daily and weekly cash activities in the North Carolina Financial System (NCFS), which include daily deposit certifications, weekly cash requisitions from the PSUs, Charter Schools, School Tech and Lab Schools. This position will ensure that the workers’ compensation claims are funded bi-weekly, and that ACH’s received by the State Treasurer office are certified timely in NCFS. This position will be responsible for the monthly cash allotment request for state appropriations from the Office of State Budget and Management (OSBM). This position is responsible for monitoring the daily cash balances for (13) thirteen different budget codes under DPI and verify cash journals are properly recorded in NCFS. This position is responsible for ensuring DPI is in compliance with general statute for deposits, manage the Accounts Receivable reporting, proper recording of credit card transactions and reconciling DPI deposit accounts and NC State Treasurer’s reports to ensure all transactions are recorded accurately. This position will work closely with the Grants Management Section on the weekly federal drawdowns. This position will monitor the bank balance in each of the multiple accounts for NCDPI and ensure all are in sufficient standing and transactions are posted appropriately.• General Ledger Activities – This position will work closely with the Accounting Controls & Reporting section, Budget section, and School Business section to ensure general ledger transactions are recorded and align accurately with DPI’s internal ledgers. This position in collaboration with the other sections will post journal entries to correct posting errors and will review the source of the error and work to educate and improve processes to prevent errors in the future.Weekly/Monthly/Quarterly and Annual Tasks• This position will perform the monthly and quarterly NCFS cash close out activities. This involves verifying the cash balances between NCFS and the State Treasurer. This position is responsible for the monthly zero out process with the PSUs, Charter Schools and Lab Schools to ensure the funds are pulled back when necessary or additional funds are provided when necessary.• This position will handle the NCFS intra-agency transfers between DPI budget codes, inter-agency transfers between government entities and respond to any rejected Intergovernmental Transfers (IGO) sent through the payment process in NCFS daily.• This position will work with internal and external auditors on information requests regarding cash and disbursements and provide timely responses.Evaluation and Oversight• Ensure that the Cash Management section is knowledgeable of and complies with State and Federal rules and regulations pertaining to cash management. Ensure that internal controls are in place.• Ensure the Standard Operating Procedures are developed and in place for critical and non-critical activities.• Continuously review, evaluate and monitor the financial processes of the department to ensure problems are being addressed, policy changes are being implemented and issues are being addressed and resolved.EEO Statement:The State of North Carolina and the Department of Public Instruction provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:• Demonstrated experience supervising professional staff.• Demonstrated experience working with a government ERP accounting system.• Demonstrated experience in cash management, including online banking activities.• Demonstrated experience reconciling general ledger activities.• Demonstrated experience compiling and/or analyzing financial reports.ADDITIONAL EXPECTATIONS OF THE POSITION:• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP) and the ability to apply those principles in day-to-day accounting activities.• Demonstrated knowledge interpreting state and federal policies and regulations.• Demonstrated experience managing cash for multiple budget funds.MANAGEMENT PREFERENCES:Experience in the following: Supervisory Experience, NCFS, and Core Banking. Strong written and oral communication skills.Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.Bachelor’s degree in accounting, or a degree in business administration, finance, public administration, or a related discipline from an appropriately accredited institution with 18 semester hours of accounting coursework; and five years of professional accounting experience in the preparation and review of interpretive or analytical accounting, financial statements and reports; of which at least one is supervisory; or equivalent combination of education and experience.Some positions may require certification as a Public Accountant.All applicants must complete and submit a state application for employment using the NEOGOV Online Job Application System (Job Opportunities | Sorted by Job Title ascending | Careers (governmentjobs.com) for the State of North Carolina.Any applications not received by the advertisement closing date and time will not be accepted outside of the portal. To receive credit for work history and credentials, the applicant must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. NC DPI welcomes attached or incorporated resumes, cover letters and reference information, but these items will not be used for screening for qualifying credit.Please make sure the application is completed in full. If you put "See Resume" or "See Attachment" on your application instead of a completed application with detailed work duties, your application will NOT be accepted. Other attachments (except a DD-214 copy) will also be accepted, but not used in screening for qualifying credit.Applicants are required to scan and attach a copy of their DD-214 (Form 4 or Certificate of Release or Discharge from Active Duty) or discharge orders if they wish to obtain Veteran's preference.Reference checks will be performed on all selected candidates. If the position requires a background check and/or drug screening that will also be performed on all selected candidates.Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".For technical issues with your application, please call the NeoGov Help Line at 877-204-4442. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.NOTE: Applicants will be communicated with via email only for updates on the status of their application or any questions on their application.If there are any questions about this posting other than your application status, please contact NC Department of Public Instruction Human Resources.Contact InformationHouston Davis, Agency RecruiterEmail: houston.davis@dpi.nc.govApplications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at http://www.naces.org/members.htm. Transcripts, degree evaluations and cover letters may be uploaded with your application.