Executive Assistant to CEO

As an Executive Assistant to the CEO at Thesis, you will manage the CEO's email correspondence, calendar, and daily tasks, ensuring efficiency across all areas of the business. You'll synthesize meeting notes, assist in project management, and support general office tasks to foster a positive work environment.

Candidates should have at least 5 years of relevant experience as an Executive Assistant or in a similar role, demonstrating strong organizational and communication skills. You are expected to work autonomously and develop processes that enhance productivity across the organization.

In the role of Executive Assistant to the CEO at Thesis, you will play a vital part in promoting a positive and inclusive culture by organizing team activities and fostering open communication, making it essential for maintaining a vibrant company atmosphere.

Proficiency in Google Suite, including Gmail and Google Drive, is essential for the Executive Assistant role at Thesis. Additionally, being technologically adept and comfortable with multiple platforms will help streamline processes and improve efficiency.

As an Executive Assistant at Thesis, you will enjoy competitive compensation, a generous equity package, health and wellness benefits, unlimited PTO, and a strong emphasis on personal development, all within a dog-friendly office setting.

When managing the CEO's schedule, I prioritize tasks based on deadlines and urgency, while also factoring in the strategic importance of each meeting. Keeping open communication and regularly checking in with the CEO helps ensure that I am aligned with their priorities.

In my previous role, I noticed that our meeting scheduling often led to confusion among team members. I implemented a shared calendar system and set up recurring meetings, which streamlined our communication and increased overall productivity.

I'm most comfortable using Google Suite for document creation and scheduling, along with project management tools like Asana or Trello. I find these tools effective in tracking progress and ensuring deadlines are met.

If a last-minute change arises, I would quickly assess the new priorities, communicate with all parties involved, and make necessary adjustments to ensure minimal disruption while keeping the CEO informed of the changes.

Ensuring confidentiality is crucial for an Executive Assistant. I prioritize understanding company policies regarding sensitive information and ensure that communications remain secure, both digitally and in-person, while disposing of any sensitive documents securely.

I focus on capturing key points and actionable items during meetings, using a structured format for clarity. After the meeting, I review and categorize notes to ensure they align with overall project goals and deadlines.

I use prioritization techniques and project management tools to balance multiple tasks. Staying organized and keeping a flexible mindset enables me to adapt to changes while ensuring that I provide effective support to the CEO.

In a previous role, I faced a situation where overlapping appointments caused conflicts. I approached the issue calmly, proactively communicated with the involved parties, and rescheduled meetings, which ensured smooth operations and strong relationships.

I foster a positive work environment by encouraging open communication, celebrating team successes, and organizing social activities to strengthen team bonds. A happy team is a productive team!

My approach to troubleshooting office management issues involves identifying the root cause, evaluating potential solutions, and implementing a plan while keeping clear communication with the team about updates and follow-ups to ensure the issue is resolved effectively.