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Administrative Assistant

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Toyota’s Environmental and Facilities division is looking for a passionate and highly motivated Support Administrator.

The primary responsibility of this role is to assist the Toyota Indiana Environmental & Facilities Team in administrative roles. Reporting to the E&F Region 2 Sr. Manager, the person in this role will support the division objectives.

What you’ll be doing

  • Support (3) Teams within the E&F department, Facilities, Environmental and Operation/Maintenance.

  • Lead procurement activities including Ariba entry, SAP ordering and Maximo ordering.

  • Lead operating budget planning and creation as well as monthly cost management.

  • Issue and manage annual blanket requisitions.

  • Monitor the monthly accrual process.

  • Review all requisitions for accuracy and completeness.

  • Manage the department P-card.

  • Manage the paint suit program.

  • Scheduling of shop leadership schedules plus department meeting organization.

  • Schedule Team Member travel.

  • Support presentations/report-outs by creating documents and data collection.

  • Support small projects related to office improvements.

  • Ordering of supplies, PPE, and other items.

  • Process expense reports.

  • Provide IT support.

  • Plan events for our Team’s employee engagement activities.

  • Support maintenance activities with Maximo input and maintenance activities.

  • Support Leaders with new employee setups.

  • Manage maintenance on the departments pool vehicles.

  • Process pressure vessel and elevator permits.

What you bring

  • High school diploma or equivalent.

  • Microsoft application proficient user in Excel, Word, Power Point, Outlook (scheduling and calendar management)

  • Capable of learning new systems and tools.

  • Knowledge and experience in the annual budgeting process.

  • High capability of working in a dynamic and challenging work environment.

Added bonus if you have

  • Experience with SAP, Ariba, Workday, and Maximo

  • Experience in Power Apps

  • Associates degree (or higher)

  • Experience as an Administrative Assistant

What we’ll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

  • A work environment built on teamwork, flexibility, and respect

  • Professional growth and development programs to help advance your career, as well as tuition reimbursement

  • Team Member Vehicle Purchase Discount.

  • Toyota Team Member Lease Vehicle Program (if applicable).

  • Comprehensive health care and wellness plans for your entire family

  • Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

  • Paid holidays and paid time off

  • Referral services related to prenatal services, adoption, childcare, schools, and more

  • Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

#ProductionEngineering

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.

Average salary estimate

$50000 / YEARLY (est.)
min
max
$40000K
$60000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Assistant, Toyota

Join the Toyota team as an Administrative Assistant in Princeton, Indiana, where collaboration and respect lead the way in our mission to enhance lives through innovative mobility solutions. In this role, you'll play a pivotal part in supporting the Environmental & Facilities division. Reporting to the E&F Region 2 Sr. Manager, you will assist three teams across Facilities, Environmental, and Operations/Maintenance. Your daily tasks will include managing procurement activities through Ariba and SAP, overseeing continuous budget planning, and ensuring accuracy in requisitions and monthly accrual processes. You will also manage schedules, organize meetings, and assist with employee engagement activities while supporting ongoing projects aimed at improving our office environment. With Toyota, you’ll have the chance to make a real impact while enjoying a supportive workplace culture that encourages personal growth. We’re looking for someone with proficiency in Microsoft Office, capable of thriving in a dynamic environment and ideally, with some experience in SAP, Ariba, or Maximo. But above all, we seek a dedicated individual who shares our core values and is excited to grow alongside us. If you’re ready to take on new challenges and make a difference, we’d love to have you on our team of dreamers, doers, and growers!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at Toyota
What responsibilities does an Administrative Assistant at Toyota in Princeton, Indiana have?

As an Administrative Assistant at Toyota in Princeton, Indiana, you will support the Environmental & Facilities Team by managing procurement activities, overseeing budget processes, scheduling meetings, and providing IT support. Your role will also involve organizing employee engagement activities and streamlining office improvements, making you an essential part of our collaborative environment.

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What qualifications are required for the Administrative Assistant position at Toyota?

To qualify for the Administrative Assistant position at Toyota, you need at least a high school diploma or equivalent, proficiency in Microsoft applications like Excel, Word, and PowerPoint, and experience in the annual budgeting process. While not mandatory, candidates with an Associate degree or familiarity with SAP, Ariba, and Maximo will have an advantage.

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How can I prepare for an interview for the Administrative Assistant role at Toyota?

Additionally, practice common interview questions related to time management, prioritization, and technical skills, as these are key aspects of the role.

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What does Toyota offer for career development for Administrative Assistants?

Toyota emphasizes professional growth and provides various career development programs for Administrative Assistants. Benefits include tuition reimbursement, opportunities for advancement, and participation in workplace initiatives that foster learning and skill-building. You’ll find a supportive environment that encourages you to dream, do, and grow in your career.

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What are the benefits of working as an Administrative Assistant at Toyota?

Working as an Administrative Assistant at Toyota comes with numerous benefits, including comprehensive health care plans, a 401(k) savings plan with company matches, ample paid time off, and employee discounts on vehicle purchases. The workplace culture emphasizes teamwork and respect, ensuring that you feel valued and supported.

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Common Interview Questions for Administrative Assistant
Can you describe your experience with managing procurement activities?

When answering this question, explain specific examples of procurement tasks you've handled, such as using software like Ariba or SAP. Describe your approach to ensuring accuracy in orders and budget management to demonstrate your organizational skills.

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How do you prioritize tasks when managing multiple projects?

Highlight your time management skills by discussing techniques you use, such as creating to-do lists or using digital tools for scheduling. Provide an example of a time where your prioritization led to successfully meeting deadlines.

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What strategies do you use for effective communication in a team setting?

Discuss your experience with group communication tools and emphasize the importance of being clear, concise, and proactive in information-sharing. Concrete examples of positive team outcomes due to your communication will enrich your answer.

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How do you handle difficulties in the workplace?

Share a story that highlights your problem-solving abilities during challenging situations. Focus on your approach, reasoning, and how you turned potential conflicts into opportunities for growth or improvement.

Join Rise to see the full answer
Describe your proficiency with Microsoft Office applications.

Be specific about your experiences with Excel for data management, Word for documentation, and PowerPoint for presenting information. Offer examples of projects you've completed using these tools, highlighting your capabilities.

Join Rise to see the full answer
What is your experience regarding budget creation and management?

Discuss your familiarity with budgets, how you've contributed to creating them, and your involvement in monitoring expenditures. Highlight tools you've used, such as software to track spending and manage allocations effectively.

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How have you supported team morale and engagement in previous roles?

Share examples of initiatives you've led or participated in to boost team spirit, like organizing events or activities. Your response should reflect your understanding of the importance of a collaborative and engaging workplace culture.

Join Rise to see the full answer
Tell us about a time when you had to learn a new system or tool quickly.

Provide an example of a new system you've tackled, detailing your method of learning it efficiently, and how you applied that knowledge practically. Your ability to adapt is key for this position.

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What role do you see an Administrative Assistant playing in a company’s success?

Articulate how the Administrative Assistant role ties into the wider goals of a company, emphasizing support for efficiency, organization, and team collaboration, ultimately contributing to overall productivity and success.

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Why do you want to work for Toyota?

Personalize your answer based on your research about Toyota’s values and culture. Discuss your admiration for their mission and how your personal goals align with contributing to their vision of enhancing lives through innovative mobility solutions.

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EMPLOYMENT TYPE
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DATE POSTED
April 17, 2025

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