Job details

Executive Administrator - Product - job 10 of 23

Get a free resume review

This position will support a group of executives across the VP and SVP level, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.

Essential Functions:

Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve, and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately.
Understand the organization and how to “get things done”.
Apply exceptional judgment to organize and prioritize across a complex global organization.
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Average salary estimate

$85000 / YEARLY (est.)

min

max

$70000K

$100000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Administrator - Product, Visa

As an Executive Administrator - Product at our thriving company in Foster City, you'll support a vibrant group of executives at the VP and SVP level in a fast-paced, dynamic environment. This isn’t your typical desk job; you will be knee-deep in exciting projects and vital operations, handling details that are both confidential and critical to our success. You'll take charge of proactive calendar management, expertly scheduling meetings and navigating any conflicts that arise with a keen sense of priorities. Mastering the art of travel planning, you’ll arrange complex international itineraries and team events that keep our executives on the move. Your role as a liaison will position you as the key communicator between internal and external stakeholders, ensuring that everyone is on the same page. Collaboration is crucial here, as you'll work closely with leadership, senior executive assistants, and various teams to foster a productive work atmosphere. Managing expenses will also fall under your wheelhouse, as you’ll submit accurate reports and review expenditures for team members. Above all, we’re looking for someone who is highly proactive, with an ability to anticipate needs well in advance, understand the nuances of our organization, and maintain a smooth operation in the office and beyond. This hybrid position allows for a blend of working from home and engaging in the office, ensuring you stay connected and involved with your team.

Frequently Asked Questions (FAQs) for Executive Administrator - Product Role at Visa

What are the main responsibilities of the Executive Administrator - Product at our company?

The Executive Administrator - Product plays a crucial role in managing calendars, arranging complex travel, and efficiently handling meetings for executives. This individual is expected to exhibit exceptional organizational skills, anticipatory capabilities, and excellent communication while acting as a point of contact between various stakeholders.