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Executive Administrator - Product - job 12 of 23

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This position will support a group of executives across the VP and SVP level, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.

Essential Functions:

Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve, and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately.
Understand the organization and how to “get things done”.
Apply exceptional judgment to organize and prioritize across a complex global organization.
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Average salary estimate

$80000 / YEARLY (est.)

min

max

$70000K

$90000K

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What You Should Know About Executive Administrator - Product, Visa

As an Executive Administrator - Product at a leading tech company in Foster City, you’ll play a pivotal role in supporting a group of executives at the VP and SVP levels within a fast-paced and dynamic environment. Your day-to-day responsibilities will include proactive calendar management where you'll lead the scheduling and coordination of meetings, navigating conflicts like a pro based on your understanding of priorities. You won't just stop there; your knack for arranging complex, international travel itineraries will ensure our executives are always on the move efficiently. In this role, communication is key. You’ll serve as a point of contact between our executives and a diverse mix of internal and external stakeholders, problem-solving seamlessly along the way. You'll also collaborate closely with leadership, senior executive assistants, and team members to foster an effective work atmosphere. Managing expenses will be part of your purview as you submit accurate expense reports for the executive and review expenses for team members. Being proactive, anticipating needs, and managing a high volume of communications will be crucial to keep operations running smoothly. The job demands exceptional judgment and organizational skills, understanding organizational nuances to effectively drive tasks to completion. This is a hybrid position, with the expectation of in-office days to be confirmed by your hiring manager, blending flexibility with the vibrant company culture in Foster City.

Frequently Asked Questions (FAQs) for Executive Administrator - Product Role at Visa

What are the main responsibilities of an Executive Administrator - Product at our company?

An Executive Administrator - Product plays a crucial role by proactively managing the executive's calendar, arranging complex travel and meetings, and serving as a point of contact for a diverse range of professionals. Additionally, this role requires effective collaboration with leadership and managing expenses, all while anticipating the needs of the executive and ensuring smooth operations.