Executive Assistant to CEO/CFO (Temporary Full-Time)

As an Executive Assistant to the CEO and CFO at Webflow, your responsibilities include managing their calendars and inboxes, coordinating leadership meetings, handling travel arrangements, and overseeing multiple projects. You'll ensure effective communication, build relationships with stakeholders, and maintain confidentiality while actively contributing to a positive team culture.

Candidates for the Executive Assistant to CEO/CFO role at Webflow should have 4-6 years of experience supporting C-level executives, ideally in remote work settings. Key qualifications include strong organizational and communication skills, proficiency in Google Workspace and other collaboration tools, and the ability to maintain discretion while managing sensitive information.

At Webflow, we prioritize career growth and personal development for our Executive Assistants. You will receive guidance to identify interests and development opportunities, ensuring that your work aligns with your career aspirations. Ongoing training and participation in team-building activities are also encouraged to support your growth.

Webflow features a flexible, collaborative, and inclusive remote-first work environment. As an Executive Assistant, you will play a key role in maintaining this supportive culture by contributing to shared goals and engaging in team activities, all while working from the comfort of your chosen location.

Yes, the Executive Assistant to CEO/CFO position at Webflow is a temporary role, scheduled to last from March through November 2025. This offers an excellent opportunity to gain valuable experience in a dynamic company while also being part of an impactful leadership team.

In answering this question, focus on specific examples from past roles. Highlight your understanding of the unique demands of supporting C-level executives, including managing schedules, handling confidential information, and ensuring clear communication.

Discuss your strategies for prioritization, such as using digital tools (like Google Calendar) to visualize tasks, communicating openly with your executives about their most urgent needs, and staying organized. Detail how you adjust priorities effectively to meet their schedules.

Share your proficiency in tools like Google Workspace, Slack, and Zoom. Discuss how you use these tools for effective collaboration, scheduling, and documentation. Provide examples of how various tools have streamlined your workflow in past positions.

Emphasize the importance of discretion and describe your methods for managing confidential materials. This could include secure digital storage, password protection, and limiting access to certain information as needed.

Provide a specific instance where you identified an inefficiency and proposed a solution. Focus on how your initiative led to time savings, better collaboration, or enhanced communication, demonstrating your proactive approach.

Discuss your past experiences in fostering team engagement, whether through organizing team-building activities, promoting inclusivity in communication, or encouraging feedback among colleagues. Highlight your role in enhancing workplace morale.

Choose a relevant and constructive example, detailing the challenge, your thought process, and the positive outcome. This showcases your ability to navigate difficulties and find solutions effectively.

Share your passion for supporting leadership teams and making a meaningful impact on organizational goals. Emphasize your desire to grow in your career and contribute to fostering innovative company culture.

Explain your systematic approach for organizing travel, focusing on logistics, efficiency, and attention to detail. Provide an example of a complex travel arrangement you successfully managed.

Express your alignment with Webflow's mission and values. Discuss how the company’s emphasis on creativity, collaboration, and inclusive culture resonates with your career goals and aspirations in this role.