Job details

In House Administration

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Company Description

ABOUT WESTGATE RESORTS

Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!

About Westgate Smoky Mountain Resort & Spa:
Adjacent to Great Smoky Mountains National Park, the most-visited national park in the country, Westgate Smoky Mountain Resort & Spa in Gatlinburg, Tennessee, provides an amazing work environment with refreshing mountain breezes and spectacular views of the beautiful Great Smoky Mountains. As a member of the Westgate Smoky Mountain Resort team, you will meet and engage with guests who have arrived to enjoy all the Great Smoky Mountains have to offer and help them experience our world-class amenities such as the state-of-the-art Wild Bear Falls water park.

Job Description

We are seeking an organized and efficient In House Administration professional to join our team in Gatlinburg, United States. As a key member of our organization, you will be responsible for managing day-to-day administrative operations and providing crucial support to various departments.

Manage incoming and outgoing correspondence, including emails, and phone calls
Prepare and edit various documents, reports, and presentations
Organize and maintain filing systems, both digital and physical
Manage office supplies inventory and place orders as needed
Provide administrative support to executives and other team members
Handle confidential information with discretion and professionalism

Qualifications

2-3 years of administrative experience in a corporate setting

Strong organizational skills with the ability to prioritize tasks and manage time effectively
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent verbal and written communication skills
Demonstrated ability to multitask and handle multiple projects simultaneously
Strong attention to detail and accuracy in work
Problem-solving skills and ability to take initiative
Ability to maintain confidentiality and exercise discretion
Flexibility to adapt to changing priorities and deadlines
Strong interpersonal skills and ability to work collaboratively in a team environment

Additional Information

Why Westgate?

401K with generous company match
Get access to your pay as you need it with our Daily Pay benefit
Wellness Programs
Fun, family culture
Employee Assistance Program (EAP)
Exclusive discounts for Team Member (i.e., hotels, resorts, restaurants, entertainment, etc.)
Advancement & development opportunities
Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.

Average salary estimate

$50000 / YEARLY (est.)

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$40000K

$60000K

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What You Should Know About In House Administration, Westgate Resorts

At Westgate Resorts, we believe in creating memorable vacation experiences, and as the In House Administration professional, you will play a pivotal role in making that happen! Based at our stunning Westgate Smoky Mountain Resort & Spa in Gatlinburg, TN, you’ll be at the heart of our operations. Your daily adventures will include managing incoming and outgoing correspondence, preparing and editing important documents, and organizing our digital and physical filing systems. You’ll be the go-to person for maintaining our office supplies inventory and providing invaluable support to our executives and team members. Your role also involves handling confidential information with the utmost professionalism. We’re looking for someone who has 2-3 years of administrative experience, strong organizational skills, and proficiency in the Microsoft Office Suite. If you thrive in a fast-paced environment and love the idea of being part of a team that creates incredible vacation memories for families, this could be the perfect position for you at Westgate Resorts!

Frequently Asked Questions (FAQs) for In House Administration Role at Westgate Resorts

What are the responsibilities of the In House Administration position at Westgate Resorts?

The In House Administration role at Westgate Resorts involves several key responsibilities, including managing correspondence, preparing documents, and organizing filing systems. You'll handle office supplies and provide crucial support to executives, ensuring that day-to-day operations run smoothly.