Event Support Specialist - Part-Time Contractor
WHO WE ARE
Basis Technologies delivers software and services to automate digital media operations for more than 1,000 leading agencies and brands.
Our comprehensive ad tech platform, Basis, supports the planning, reporting, and financial reconciliation of direct, programmatic, search, and social media, all in one place.
We are deeply committed to building software that will change the ad tech industry for the better and are equally dedicated to fostering an inclusive, supportive environment where everyone can perform at their best.
Basis Technologies is headquartered in Chicago, and for this role, we are specifically looking for a Chicago-based contractor to provide event and marketing support in person and remotely.
ABOUT THE TEAM
The Brand Marketing team at Basis Technologies is composed of innovative thinkers who are passionate about creating meaningful brand experiences. The team develops internal and external messaging for the company’s brand and solutions, ensuring that Basis remains a top player in the ad tech industry..
WAYS YOU’LL CONTRIBUTE
As the Event Support Specialist, you’ll play a critical role in helping us execute impactful events and marketing programs. Reporting to the Field Marketing & Events Manager, you’ll help ensure events run smoothly, from pre-planning to post-event wrap-up.
Your responsibilities will include:
- Event Support: Assisting in planning and executing a variety of internal and external events, from small VIP get-togethers to larger conferences. You will be responsible for handling both virtual and in-person events, with a focus on onsite logistics in Chicago.
- Venue and Vendor Coordination: Research venues, supporting vendor communications, and help manage relationships with vendors and partners.
- Brand Representation: Ensure Basis Technologies is well-represented at events by adhering to brand guidelines and overseeing event setup, including signage and branded materials.
- Onsite Event Logistics: Be available to assist with setup, registration, name badges, and collateral for in-person events, primarily in Chicago. Coordinate with venue staff and troubleshoot onsite issues as they arise.
- Event Administration: Manage event registrations, guest lists, and communication cadences. Assist with creating marketing websites and coordinating email communications for events.
- Post-Event Follow-Up: Assisting with post-event surveys and help analyze success metrics for continuous improvement.
- Collaboration: Collaborate with the Field Marketing & Events Manager and other team members to provide seamless event support, both behind the scenes and onsite.
- Supply Management: Managing the marketing team supply closet and inventory, including shipping supplies to events as needed from the Chicago office.
- Internal Communication: Keep internal teams informed and engaged with event timelines and deliverables.
- 2+ years of event planning or marketing support experience
- Experience coordinating and executing both virtual and in-person events
- Strong organizational skills and attention to detail
- Ability to work independently while maintaining close collaboration with cross-functional teams
- Flexibility to travel within Chicago for in-person events and meetings,with availability to travel outside Chicago for specific events 3-4 times per year
- Proficiency with event management systems is a plus
- Adaptive, proactive mindset with excellent problem-solving skills
- Willingness to work in a fast-paced environment and take on varying responsibilities as needed
- Growth Opportunity: Gain exposure to a wide range of event management and marketing activities.
- Primarily remote role, with an expectation to attend events or meetings at the Chicago office approximately once a month.
- Expected schedule: Monday through Thursday, 20-30 hours per week, with flexibility to work additional hours during peak seasons(Spring and Fall).
- Travel within Chicago for in-person events and the ability to travel out-of-state for select events 3-4 times per year.
- There is an opportunity for this role to move into a full-time position.
Average salary estimate
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At Basis Technologies, we're changing the way digital media operations are managed, and we want you to be a part of it! As our Event Support Specialist, you'll be right at the heart of our Brand Marketing team, ensuring our events shine both in-person and online. With a fantastic ad tech platform that supports a diverse array of marketing activities, this part-time contractor role primarily based in Chicago is perfect for someone who loves event planning and thrives in a collaborative environment. Your days will be filled with exciting tasks like coordinating with venues, managing vendor relationships, and overseeing event logistics to make sure everything goes off without a hitch. You’ll also get to represent the Basis Technologies brand, ensuring our visual presence is on point at every event. If you have at least 2 years of event planning experience and enjoy working in a fast-paced atmosphere, this could be the opportunity you've been waiting for. Here at Basis, we value flexibility, and we’re looking for someone who can seamlessly support both virtual and in-person events. You’ll also gain great exposure to broader marketing activities, making this a remarkable stepping stone in your career. Join us in making each event vibrant and impactful, elevating our brand and connecting with audiences in meaningful ways!
We are committed to developing software and services that support theincreasingly complex digital media landscape—and to improving thelives of the people working inside it.
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