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Senior-Level Document Processor

Overview

Are you interested in joining a dynamic team of professionals who are truly passionate about their work? Do you want to work for an organization that engages in meaningful projects, promotes a collaborative team culture, and fosters a diverse and inclusive environment where you feel you belong? If this resonates with you, we invite you to discuss joining our team. 

Carollo Engineers is a nationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. Our vision is to become the leading water consulting firm in the United States, and we are seeking motivated and talented individuals to help us achieve that goal. We are currently looking for a Document Processor to support our mission.

Responsibilities

  • Supports multi office document processing needs, and participates in the DP shared work pool when there is no local DP work
  • Produces and formats specifications, technical and design memoranda, reports and general correspondence using company templates and formatting standards
  • Proofreads completed work for accuracy of editing and formatting
  • Ability to juggle multiple priorities and exercise judgment on order of completion of tasks
  • Maintains knowledge of company supported software packages in order to provide maximum support
  • High Proficiency in Office 365 Word (styles, graphics, tables, outlines, templates, macros, table of contents, fields, etc.)
  • Office 365 Excel (intermediate to advanced level: formatting, header/footer, path & file name, etc.)
  • Office 365 PowerPoint
  • Adobe Acrobat DC (file conversions, bookmarks, thumbnails, auto-run, indexing, security, etc.)
  • Scanning & OCR software
  • ProjectWise directory and file name organization
  • Other applications as needed to perform responsibilities

Qualifications

  • Self-directed
  • Well-developed critical thinking skills – process, react, and solve problems
  • Strong time management skills
  • Strong interpersonal communication (written and oral) skills
  • Initiative, proactive attitude

Preferred Qualifications

  • Bachelor’s degree in English, Journalism (or related field) or 7 years’ experience document processing
  • Troubleshoot application/people issues

Pay Range

An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.  Eligibility for benefits varies based on employment status.

Average salary estimate

$70000 / YEARLY (est.)
min
max
$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Senior-Level Document Processor, Carollo Engineers Inc.

Are you ready to step into an exciting role as a Senior-Level Document Processor with Carollo Engineers in the vibrant city of Dallas? Here at Carollo, we pride ourselves on our unique culture where collaboration and inclusivity guide our work. We’re not just an environmental engineering firm; we’re pioneers in planning, designing, and constructing water and wastewater facilities aiming to elevate water consulting in the U.S. As a Senior-Level Document Processor, you'll play a crucial role in supporting multiple office document processing needs. This involves producing and formatting specifications, reports, and tech memoranda while adhering to our company templates. You’ll also get to showcase your proofreading skills, ensuring all work is polished and accurate. If you love juggling multiple priorities and are highly proficient in Office 365 apps, Adobe Acrobat, and document management, this is your chance to shine! We’re looking for someone self-directed, with great critical thinking and time management skills. If you possess a Bachelor’s degree in English or Journalism, or have significant document processing experience, we want to hear from you! Join us at Carollo Engineers and be part of our mission to make a meaningful impact in the community and beyond.

Frequently Asked Questions (FAQs) for Senior-Level Document Processor Role at Carollo Engineers Inc.
What are the responsibilities of a Senior-Level Document Processor at Carollo Engineers?

As a Senior-Level Document Processor at Carollo Engineers, you will be responsible for supporting multi-office document processing needs. This includes producing and formatting various documents such as specifications, technical memoranda, reports, and general correspondence using professional company templates. Additionally, you will proofread all completed work for precision in editing and formatting, while also managing multiple priorities effectively.

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What qualifications are required for the Senior-Level Document Processor position at Carollo Engineers?

To qualify for the Senior-Level Document Processor role at Carollo Engineers, you typically need a Bachelor’s degree in English or Journalism, or at least 7 years of related document processing experience. Strong proficiency in Microsoft Office 365, particularly Word and Excel, along with excellent critical thinking and communication skills, are essential.

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What skills are essential for succeeding as a Senior-Level Document Processor at Carollo Engineers?

Success in the Senior-Level Document Processor position at Carollo Engineers hinges on several key skills. High proficiency in Office 365 applications, especially Word for document formatting and Excel for data management, is vital. Strong time management and interpersonal communication skills will be essential for juggling various priorities and collaborating with team members effectively.

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How does Carollo Engineers support professional development for Senior-Level Document Processors?

Carollo Engineers invests in the professional growth of their employees, including Senior-Level Document Processors. Through opportunities such as tuition reimbursement, career advancement bonuses, and access to various training programs, employees are encouraged to develop their skills and advance in their careers.

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What benefits does Carollo Engineers offer to Senior-Level Document Processors?

At Carollo Engineers, Senior-Level Document Processors enjoy a competitive and comprehensive benefits package which includes health insurance, paid time off, a 401(k) retirement plan with company contribution matching, and more. Additional perks such as flexible work arrangements and professional registration bonuses further enhance employee satisfaction.

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Common Interview Questions for Senior-Level Document Processor
Can you describe your experience with document formatting in Microsoft Word?

Absolutely! In an interview, emphasize your familiarity with Microsoft Word features including styles, templates, and macros. Share specific examples of projects where you used these features to enhance document presentation and ensure that they met corporate standards.

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How do you manage multiple deadlines as a document processor?

To effectively manage multiple deadlines, prioritize tasks based on urgency and complexity. Discuss your methods for organization, such as using digital calendars or project management tools, and provide examples of how you successfully handled tight timelines in past positions.

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What steps do you take to ensure accuracy in your document processing?

Ensuring accuracy is crucial. Explain your proofreading process, highlighting your attention to detail. You might mention using checklists, and software tools, and having a second pair of eyes review your documents, as these strategies contribute to high-quality outcomes.

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Describe a challenging project you’ve worked on in document processing.

Be prepared to share a specific challenge you encountered, focusing on how you approached problem-solving. Talk about the steps you took to overcome the issue and what you learned from the experience, showcasing your critical thinking skills.

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How do you stay updated with new software or tools relevant to document processing?

Demonstrate your initiative by discussing how you pursue professional development, whether through online courses, webinars, or industry networking. Mention any specific resources you follow to keep abreast of the latest trends and tools in document processing.

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How do you approach proofreading documents for technical accuracy?

When approached about proofreading for technical accuracy, mention that you familiarize yourself with the subject matter and verify facts as necessary. Additionally, you could discuss how you collaborate with subject matter experts to ensure that the documents are accurate and clear.

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What role does communication play in document processing?

Highlight the importance of communication in collaboration with team members and stakeholders. Explain how effectively communicating any document revisions, project timelines, and expectations can lead to more efficient workflows and improved outcomes.

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What techniques do you use to maintain your focus and productivity?

Discuss personal strategies that enhance your focus, such as breaking tasks into smaller segments, utilizing productivity tools, or setting specific goals for each work period. Share how these techniques have helped increase your efficiency on complex projects.

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Why do you want to work as a Senior-Level Document Processor at Carollo Engineers?

Your response should reflect your values and align them with Carollo Engineers’ mission. Share your enthusiasm for contributing to meaningful water and wastewater projects while thriving in a collaborative and innovative work environment.

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How do you handle feedback on your work?

Demonstrate your openness to constructive feedback by describing how you view it as an opportunity for growth. Provide examples of how you’ve implemented feedback in the past to improve your efficiency or the quality of your documents.

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EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 16, 2025

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