Assistant Service Manager (Residential)

ABOUT CIM GROUP:

CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 1,000+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

POSITION PURPOSE:

The Assistant Service Manager is responsible for the building maintenance operations and maintaining the buildings’ mechanical systems according to CIM Group’s operating and safety standards. 

• Ensure scheduled preventive maintenance tasks are completed in accordance with the monthly maintenance calendar and direct either CIM maintenance assistants or third-party vendors to complete the necessary preventive maintenance work as scheduled or budgeted.
• Oversee the maintenance team’s efforts in completing each building’s preventive maintenance schedule which will include inspecting HVAC, refrigerator, sinks, washer/dryers, and others as directed by the Property Manager.
• Complete common area and/or exterior preventive maintenance such as roofs, exterior doors, windows, drain lines and others as directed by the Property Manager.
• Track, monitor and follow up on residents’ work orders and schedule work using a third-party vendor with Property Manager’s approval for work that cannot be completed by the CIM maintenance team. 
• Adhere to the approved operating budget for all repair and maintenance expenses and provide operating cost estimates for budgeting purposes.
• Meet with the Assistant Property Manager on a weekly basis to ensure all work orders are responded to within 24 hours, maintain a binder with tabs for each unit, including ground floor and management office and print out each tenant work order.
• Meet on Monday to review the printed work orders and the following Friday to confirm status of completed work orders.
• Control inventory of all appliances, tools, supplies and equipment related to repairs and maintenance.
• Identify appliances that need to be replaced and with the Property Manager’s approval ensure all appliances are properly disposed of and only removed from the building with prior written approval. 
• Maintain engineering office with tools organized, supplies inventoried and neatly stacked or organized and maintain maintenance files as requested or required by the Property Manager and/or CIM standards.
• Ensure all vendors sign in and out of the property and control access to the roof and mechanical rooms.
• Direct maintenance operations for upkeep of the apartment units by the minimum repair standards Including but not limited to:  
• -        Doors re-key, hang, paint and replace door and test door closings
• -        Attach window blinds, hang furniture
• -        Appliances replace filters, check drain lines and pans and know how to operate all systems including high end models to assist residents as required.
• -        HVAC replace filters, wet vacuum condensation pans, verify thermostat settings and know how to operate the unit to assist residents as required. 
• -        Plumbing snake and clear blockages up to 25 feet
• -        Replace electrical sockets, switches, bulbs and check breakers
• -        Flooring re-attach thresholds, re-tack carpet, and replace missing wood or tile flooring
• -        Walls repair drywall, mud, tape and paint or wallpaper as required
• -        Ceiling repair drywall, mud, tape and paint
• Repair and/or maintain items to the standards identified as they pertain to each building or property, including but not limited to:

• -        Doors re-key, hang and adjust as required
• -        Fix irrigation leaks as they occur
• -        Replace burnt out bulbs
• -        Work with Property Manager to ensure central plant equipment is under contract and properly maintained.
• -        Windows are re-caulked as required
• -        Work with Property Manager to ensure the roofs are inspected twice a year and maintained
• -        Work with Property Manager to ensure all equipment related to access devices is under contract and properly maintained.
• -        Work the Property Manager to ensure parking equipment is under contract and properly maintained  

• May be required to work weekends or after normal work hours.
• Perform other duties as assigned.

• None

• High school education required.
• At least three years of demonstrated experience working in apartment buildings’ maintenance and one year experience as a lead and/or maintenance supervisor.
• Must possess a valid state-issued driver’s license.
• EPA certification Type I and II (as required).
• Experience with MS Office including Excel, Word, Outlook.
• Experience with HVAC systems’ maintenance and repair.
• Experience with plumbing and electrical system maintenance and repair.
• Other general maintenance experience such as carpentry, painting and drywall repairs, appliance maintenance and keying and/or replacing unit doors.

• Read and interpret documents such as new appliance maintenance manual, company policies and procedures documents.
• Ability to write correspondence and/or reports accurately in a concise and detail manner.
• Ability to respond to common inquiries or complaints from tenants, regulatory agencies, other areas of the company, and/or members of the business community.
• Ability to effectively present information to management, tenants and others.
• Ability to apply common-sense understanding to carry out instructions.
• Ability to solve practical problems.
• Ability to define problems, collect data, establish facts and draw valid conclusions.

• Tenant questionnaires and corporate surveys.

WHAT CIM OFFERS:

At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:

•   A variety of Medical, dental, and vision benefit plans

•   Health Savings Account with a generous employer contribution

•   Company paid life and disability insurance

•   401(k) savings plan, with company match

•   Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave

•   Up to 16 hours of volunteer time off

•   Up to 16 weeks of Paid Parental Leave

•   Ongoing professional development programs

•   Wellness program, including monthly and quarterly prizes

•   And more!

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law. At CIM, base pay is one part of the total compensation package. This role will be eligible to participate in CIM’s variable compensation program (e.g. commission). The anticipated base pay range for the position in Oakland, CA is $28-31 per hour.

HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:

At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.

*Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.

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