Job details

HR and Operations Specialist

We are seeking a dynamic and highly organized HR Manager to join our team. The ideal candidate will play a key role in overseeing various aspects of human resources, purchasing, financial operations, and administrative tasks. This role requires a proactive leader who can manage multiple responsibilities efficiently while supporting the operations team and fostering client relationships.

Key Responsibilities (include but are not limited to):

Purchasing Management: Oversee the purchasing process, ensuring cost-effective and timely acquisition of necessary supplies and services.
Accounts Payable and Receivables: Manage financial transactions, ensure timely payments, and reconcile accounts.
Billing, Collection, and Invoicing: Handle invoicing, track payments, and manage collections efficiently.
Document Management: Maintain organized and secure documentation for all HR and financial records.
Payroll Processing: Accurately process payroll, ensuring compliance with regulations and timely payments.
Managing Team Attendance: Monitor employee attendance, leave requests, and track absences.
Creating KPIs and SOPs: Develop and implement key performance indicators and standard operating procedures to enhance team performance.
Supporting Operations Manager: Collaborate with the Operations Manager to streamline workflows and support overall business objectives.
Onboarding and Offboarding Staff: Lead the onboarding process for new employees and manage exit procedures for outgoing staff.
Managing Software and Credentials: Oversee employee access to software, maintain credentials, and ensure the use of up-to-date systems.
Appointment Setting and Calendar Management: Coordinate appointments and manage the company’s calendar for meetings and events.
Client Advocacy and Retention: Build strong client relationships, ensuring their needs are met and improving client retention.
Inventory Management: Oversee inventory levels, track orders, and ensure that supplies are available when needed.

Education:

Bachelor’s degree in Business Administration, HR, or a related field is preferred but not mandatory.

Skills:

Proficiency in HR and financial software (e.g., Gusto, QuickBooks, BambooHR).
Strong organizational and multitasking abilities to manage multiple priorities effectively.
Excellent communication and interpersonal skills to engage with clients and teams.
Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Asana).
Strong understanding of U.S. employee and contractor payroll systems, including tax forms like W-4, W-9, and 1099s.
Exceptional attention to detail, particularly in financial reporting and compliance documentation.
Ability to handle confidential information with professionalism and discretion.

Experience:

Proven experience assisting U.S. clients in administrative, HR, or operational roles.
Demonstrated expertise in U.S. employee and contractor tax documentation, including preparation and submission of W-4, W-9, and 1099 forms.
At least 2-3 years of experience in HR management or operations, specifically working with U.S. employees or contractors.
A track record of implementing KPIs and SOPs to enhance team productivity.
Familiarity with inventory management and purchasing workflows.

Competitive Pay Rates
Work From Home
Support System
Long Term/ Permanent work commitment

Technical Requirements

Licensed Windows 10 Operating System
CPU at least intel core i5
8Gb Ram Memory
DSL/ Fiber internet at least 50 mbps
With back up internet connection
Headset with mic
At least 720p Webcam HIP

Average salary estimate

$70000 / YEARLY (est.)

min

max

$60000K

$80000K

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What You Should Know About HR and Operations Specialist, Core-VA Solutions

Join our innovative team as an HR and Operations Specialist! In this pivotal role with our company, you will be at the forefront of various essential functions that support our dynamic operations. If you have a knack for human resources, purchasing management, and financial operations, this position offers you the opportunity to thrive in a vibrant environment. You’ll be managing everything from payroll processing to onboarding and offboarding staff, ensuring all processes are smooth and efficient. Your organizational skills will shine as you oversee the purchasing process, manage accounts payable and receivable, and create vital KPIs and SOPs that drive team success. Plus, your strong communication abilities will help foster incredible relationships with our clients, enhancing retention and satisfaction. We believe in a supportive work culture that fosters collaboration, making this position perfect for a proactive leader like you! If you are ready to take on responsibilities that truly make a difference in our operations, apply now and become a pivotal part of our team’s success.

Frequently Asked Questions (FAQs) for HR and Operations Specialist Role at Core-VA Solutions

What are the key responsibilities of the HR and Operations Specialist at your company?

As the HR and Operations Specialist, your key responsibilities will include overseeing purchasing processes, managing accounts payable and receivable, handling invoicing and collections, maintaining HR documentation, processing payroll, monitoring employee attendance, creating KPIs and SOPs, onboarding and offboarding staff, managing software credentials, and enhancing client relationships.