Job details

SR EXECUTIVE ASST

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Overview

Senior Executive Assistant

Full time, 80 hours per pay period, Day Shift

Covenant Health Overview:

Covenant Health is the region’s top-performing healthcare network with 10 hospitals, outpatient and specialty services, and Covenant Medical Group, our area’s fastest-growing physician practice division. Headquartered in Knoxville, Covenant Health is a community-owned integrated healthcare delivery system and the area’s largest employer. Our more than 11,000 employees, volunteers, and 1,500 affiliated physicians are dedicated to improving the quality of life for the more than two million patients and families we serve every year. Covenant Health is the only healthcare system in East Tennessee to be named a Forbes “Best Employer” seven times.

Position Summary:

Performs administrative support services for Chief Executive Officer or an Executive Vice President of the organization. May support the organization's Board of Directors. Provides services to support executive office operations, serves as a liaison for communication with senior staff, and may chair certain task groups as assigned. Work is of a confidential nature and requires a high level of discretion and judgement. May direct and/or review work of support staff.

Recruiter: Bradley Sparks || bsparks2@covhlth.com || 865-374-5382

Responsibilities

Provides administrative support to the President or Executive Vice President.
In many cases, acts on behalf of the President or an Executive Vice President in areas such as scheduling meetings, communications and requests for information.
Serves as a liaison with the President or Executive Vice President's direct reports as well as others throughout the organization.
Gathers, compiles and prepares accurate and pertinent information for the President or Executive Vice President's use in meetings and reports.
When the President or Executive Vice President is out of the office the Executive Assistant determines when to make a decision, when to get approval from someone else or when to wait for the President or Executive Vice President to make the decision.
Maintains the highest degree of confidentiality in regard to information received and tasks performed.
Attends meetings as required and participates on committees as directed.
Composes correspondence, reports, memoranda, and other documents as needed or as requested.
Maintains the President's or Executive Vice President's daily schedule.
Coordinates travel and meeting arrangements.
Analyzes and processes expense statements of the Executive Management Group to ensure that charges are accurate and credits are received.
Monitors incoming telephone calls and reviews mail, then determines what needs to be called to the attention of the President or Executive Vice President.
Utilizes appropriate resources to ensure accurate and timely information/data gathering and follow-up on all issues.
Records and transcribes meeting minutes for reports.
Maintains filing system, including modifying and purging files on an as needed basis.
Performs other related duties as assigned or requested.

Qualifications

Minimum Education:

Bachelor's Degree or equivalent experience.

Minimum Experience:

Requires a minimum of seven to ten (7-10) years of administrative support at an executive level. Requires advanced experience using word processing (MS Word), database (Access), presentation (PowerPoint) and spreadsheet (Excel) software. Requires a high degree of expertise in office management and be capable of handing a number of sensitive and important issues simultaneously. Must have strong oral and written communication skills. Must have thorough understanding and knowledge of the Corporate organizational structure, functional responsibilities and general operating requirements of the Corporate Office and Covenant Health facilities.

Licensure Requirement:

None

Average salary estimate

$72500 / YEARLY (est.)

min

max

$60000K

$85000K

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What You Should Know About SR EXECUTIVE ASST, Covenant Health

If you're excited about supporting senior leadership while making a real impact in the healthcare industry, the Senior Executive Assistant role at Covenant Health in Knoxville is perfect for you! As the region's top-performing healthcare network, Covenant Health is committed to enhancing the quality of life for over two million patients and families annually. In this full-time position, you'll provide essential administrative support to the Chief Executive Officer or an Executive Vice President. Your responsibilities will range from managing schedules, communications, and meeting arrangements to acting as a liaison between the executive office and other senior staff. Your keen organizational skills and discretion are vital as you'll be handling sensitive information and ensuring smooth office operations. This role is not just about administrative tasks; it involves actively participating in decision-making and coordinating with various departments across the organization. You'll also be responsible for compiling reports and preparing materials that are crucial for meetings. With a wonderful team by your side and various opportunities for growth within Covenant Health, this role is not just a job—it’s a fulfilling career path where you play a key part in our mission to provide top-notch healthcare. So if you have a background in executive assistance and are looking to thrive in a dynamic environment, we want to hear from you!

Frequently Asked Questions (FAQs) for SR EXECUTIVE ASST Role at Covenant Health

What are the responsibilities of a Senior Executive Assistant at Covenant Health?

A Senior Executive Assistant at Covenant Health is accountable for providing high-level administrative support to the Chief Executive Officer or Executive Vice President. Responsibilities include managing schedules, organizing meetings, and handling communications within the executive office. The position also serves as a liaison between senior management and other departments, compiles reports, and prepares correspondence, all while maintaining confidentiality.