Client Events Coordinator - Temporary

Global leading law firm Dechert LLP is looking for a temporary Events Coordinator with 3-5 years of experience to assist with the planning of events, including seminars, webinars, client dinners, receptions, and sponsorships. Our ideal candidate holds a bachelor’s degree, is detail-oriented, has successfully worked on events in a law firm or similar setting, and has a great deal of self-sufficiency in accomplishing their duties.

This is a temporary role for about six months.

Job Description

ESSENTIAL JOB FUNCTIONS: 

•    Support planning, implementation, and post-event activities for the Firm’s client events program.
•    Arrange for production of event materials, such as name badges, signage, and promotional items.
•    Arrange for shipping of event materials, such as banners and booths, including banner/booth set-up and tear-down.
•    Provide onsite events support and executing related logistical duties.
•    Coordinate with internal and external vendors to implement event plans and logistics. 
•    Respond to events inquiries and provide related resources and recommendations.
•    Use the firm’s CRM system (InterAction) to create event mailing lists and update contacts as needed.
•    Use the firm’s email management system (Vuture) to update and create social invitations.
•    Use the firm’s content management system (AEM) to add new events to dechert.com and Q/A existing ones. 
•    Updated Circa with key event data and ROI stats.
•    Source venues for private dinners, receptions, and other external social client gatherings.
•    Coordinate the purchase and distribution of client gifts.
•    Research, purchase, and distribution of event swag. Keeping event closet organized.
•    Assist with the planning of other strategically key events such as D&I, Innovation and Talent initiatives.
•    Perform all other duties as necessary and as assigned by your supervisor for efficient functioning of the events team, department, office, and firm. 

QUALIFICATIONS / KSAs:

•    Bachelor’s degree preferred.
•    3-5 years of event planning experience, preferably in a law firm or professional services environment. 
•    Meticulous and organized.
•    Ability to travel and work overtime as needed.
•    Commitment to excellent internal and external client service.
•    Good oral and written communication skills. Good grammar, vocabulary and reading comprehension.
•    Knowledge of the firm’s policies and procedures.
•    Ability to effectively manage competing priorities.
•    Good interpersonal skills with polite, professional and positive manner.
•    Ability to maintain confidentiality.
•    Ability to learn new skills as they become necessary.
•    Ability to work independently and as part of a team in a collaborative organization.

Additional Job Description

At the time of this posting, the pay range for this position in New York is $35.00 to $44.00 hourly. Actual compensation is commensurate with job related knowledge, skills, experience and location of the position.

PHYSICAL EFFORT / WORK CONDITIONS:

• This position operates in a professional office environment which is generally free of hazards and exposure to adverse environmental conditions.
• This position requires regular attendance on-site at a Dechert location.
• This position routinely operates standard office equipment such as computers, phones, photocopy machines, fax machines and filing cabinets, and requires frequent communication with the firm’s employees and partners as well as third parties.
• This position is mainly sedentary.  Primary functions require sufficient physical ability and mobility to work in an office setting; to read, sit and type for sustained periods of time; to walk, stand, reach and bend; to open and close filing cabinets and access and retrieve materials in file rooms; to lift, carry and move files or other items of light to moderate weight; to operate equipment requiring repetitive hand movement and fine coordination; and to verbally communicate to exchange information..
• This position requires a normal audio range, with or without correction. It also requires the normal visual range, with or without correction. Specific vision abilities required include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Location(s)

New York

Time Type

Full time

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination.  The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.