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Chief of Staff to the CEO

About Glyphic:

At Glyphic Biotechnologies, we plan to create the protein revolution for which scientists and researchers have been waiting. We are developing a massively parallel, single-molecule protein sequencing platform that will transform proteomics and usher in a new era of insights into human biology and disease. To date, we have raised >$50M from venture partners and non-dilutive grant funding to achieve our vision of next generation protein sequencing.

What we are looking for in you:

We are seeking a dynamic, highly motivated individual to serve as Chief of Staff to the Chief Executive Officer (CEO). This role demands a combination of strategic competence (e.g., ability to tactfully interact with executives, investors, and strategic partners), and highly efficient task management (e.g., organizing documents, managing priorities and action items, note taking, personal tasks for the CEO). The ideal candidate can “stretch” themselves from “strategic partner” to “lunch coordinator” in service of the organization. This role provides an opportunity to familiarize yourself with all aspects of an early stage biotechnology startup. The CEO is extremely high-velocity with non-traditional work hours – this candidate will need to keep pace with the activities of the CEO, such as after traditional working hours and on weekends. Because of the technical nature of our business, a strong background in biology or chemistry—preferably with an advanced degree—will be essential to be successful in this role.

In this role, you’ll be at the intersection of strategic decision-making and execution, directly influencing the company’s growth trajectory. Working closely with seasoned executives, you’ll gain valuable exposure to diverse business operations and develop critical skills across both strategic and operational domains. Join a team that’s pushing boundaries in the life science tools space—and be part of shaping the future of biological discovery.

Responsibilities:

  • Partner closely with executive leadership to drive key business initiatives from planning through execution, actively identifying potential challenges (e.g., team dynamics, scheduling conflicts, resource constraints) and proposing solutions. Over time, develop the ability to contribute as a thought partner in critical discussions around strategy, goal-setting, and organizational direction.

  • Serve as the CEO’s primary support in managing urgent, often ambiguously prioritized tasks, ensuring clarity and execution. Assess incoming requests, negotiate timelines, prioritize effectively, and drive completion or delegation—often coordinating cross-functionally with key stakeholders (e.g., completing tasks for investors or strategic partners, managing board materials preparation).

  • Directly support the CEO by managing and optimizing their calendar, reducing reactive scheduling, and proactively planning the best use of time. Oversee timely email follow-ups, investor and strategic partner engagements, and general task management, ensuring efficient prioritization and execution.

  • Coordinate complex meeting schedules for internal and external stakeholders, including executives and cross-functional teams. Own the organization of executive team meetings, managing agendas, capturing action items, and ensuring timely follow-ups.

  • Prepare polished, well-organized briefing materials and presentations for internal and external audiences, ensuring clarity, effectiveness, visual appeal, and attention to detail.

  • Perform ad hoc analyses and refine business processes to enhance efficiency and effectiveness. Leverage data-driven insights to inform decisions, ensuring accuracy in both data collection and analysis.

  • Organize corporate events and executive off-sites with a focus on fostering a strong company culture while aligning with strategic objectives to drive organizational success.

  • Represent the organization at external events, as needed, enabling leadership to focus on higher-impact engagements.

Required Competencies:

  • Advanced degree (Master’s or Ph.D.) in a physics, biology, or chemistry (or closely related field) strongly preferred.

  • Demonstrable experience applying scientific knowledge in a startup or high-growth environment.

  • 2+ years of experience as a Chief of Staff, investment banking, management consulting, or in a similar role.

  • Proven track record of successfully managing multiple, time-sensitive projects in a fast-paced, ambiguous environment.

  • Ability to understand big-picture goals and break them down into actionable steps.

  • Exceptional aptitude for triaging, delegating, and keeping projects on track.

  • Excellent interpersonal skills, capable of building strong relationships and communicating with stakeholders at all levels.

  • Moderately sophisticated IT competence; comfortable leveraging modern project management tools and platforms.

  • Strong analytical, emotional, and social intelligence to navigate complex team dynamics and external partnerships.

  • Willingness to operate with urgency, be resourceful, and maintain flexibility in an evolving environment.

  • Ready to roll up sleeves and handle tasks that range from high-level strategy to day-to-day logistics.

  • Seeking mentorship (not fundamental skills training); able to add value in week one.

  • Willing to stretch beyond traditional work hours when needed, given the nature of startup demands.

Benefits and Perks:

  • Employee Stock Option Plan

  • 100% Health Plan Coverage for Employees & Dependents (Medical, Dental, & Vision)

  • Employer Retirement Contributions to 401(k)

  • Generous Paid Time Off

  • Paid Maternity and Paternity Leave

  • Health & Wellbeing Program

  • Office Snacks and Beverages

  • Regular Team Bonding Activities

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals seeking employment at Glyphic Biotechnologies are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation.

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CEO of Glyphic Biotechnologies
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Average salary estimate

$135000 / YEARLY (est.)
min
max
$120000K
$150000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Chief of Staff to the CEO, Glyphic Biotechnologies

Are you ready to make a significant impact in the rapidly evolving field of biotechnology? Glyphic Biotechnologies is looking for a passionate Chief of Staff to the CEO. In this exciting role based in Berkeley, you’ll work closely with our dynamic CEO, who thrives in a high-velocity environment, to oversee critical business initiatives and daily operations. Your strategic mindset and ability to manage multiple tasks will be an asset as you engage with executives, investors, and strategic partners. You'll juggle everything from organizing busy schedules to preparing polished presentations. A background in biology or chemistry will help you grasp the complexities of our single-molecule protein sequencing platform, a groundbreaking project that reshapes our understanding of human biology and disease. At Glyphic, you will be at the heart of our mission, ensuring efficient communication and coordination among teams while positively influencing the organization’s growth. If you’re ready to roll up your sleeves and work alongside talented professionals in an environment that values innovation and collaboration, then we're excited to hear from you. Join us at Glyphic Biotechnologies and let's shape the future of biological discovery together!

Frequently Asked Questions (FAQs) for Chief of Staff to the CEO Role at Glyphic Biotechnologies
What are the responsibilities of the Chief of Staff to the CEO at Glyphic Biotechnologies?

At Glyphic Biotechnologies, the Chief of Staff plays a pivotal role in managing executive tasks, driving key business initiatives, and ensuring effective communication across teams. You will partner closely with the CEO to manage urgent tasks, optimize their calendar, prepare presentations, and facilitate meetings. Your analytical skills will help you refine business processes to enhance efficiency while supporting team dynamics and strategic decision-making.

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What qualifications are required to be a Chief of Staff to the CEO at Glyphic?

To qualify as Chief of Staff to the CEO at Glyphic Biotechnologies, you'll need an advanced degree in biology, chemistry, or a closely related field, along with 2+ years of relevant experience in high-growth environments. Demonstrating a solid track record in project management, interpersonal skills, and the adaptability to thrive under pressure is crucial for success in this role.

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How does the Chief of Staff position at Glyphic Biotechnologies support the CEO?

The Chief of Staff at Glyphic Biotechnologies supports the CEO by managing competing priorities, coordinating internal and external meetings, and ensuring that all tasks are completed efficiently. This role acts as the CEO's right-hand person, helping to assess incoming requests, negotiate timelines, and organize the CEO's daily activities to streamline operations and communication.

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What personal traits make a successful Chief of Staff to the CEO at Glyphic?

A successful Chief of Staff to the CEO at Glyphic Biotechnologies embodies traits like resourcefulness, excellent communication skills, and the ability to manage multiple priorities in a fast-paced setting. It’s also important to have strong analytical capabilities, emotional intelligence, and a proactive approach in order to effectively support the CEO and enhance overall team collaboration.

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What benefits and perks can a Chief of Staff expect at Glyphic Biotechnologies?

At Glyphic Biotechnologies, the Chief of Staff benefits from a range of offerings including an Employee Stock Option Plan, comprehensive health coverage, generous paid time off, paid parental leave, and a wellness program. The company also fosters a vibrant workplace culture with regular team bonding activities, ensuring a supportive environment for personal and professional growth.

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Common Interview Questions for Chief of Staff to the CEO
How do you prioritize tasks when supporting a busy CEO?

When supporting a busy CEO, I focus on assessing the urgency and importance of tasks, using tools like priority matrices. I ensure clear communication with stakeholders to understand deadlines and expected outcomes while negotiating timelines when needed, to maintain effectiveness and clarity.

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Describe a time you managed a complex project with multiple stakeholders.

I once coordinated a multi-departmental project that required input from various teams. I set clear objectives, held regular check-ins, and utilized project management tools to keep everyone aligned. This collaborative approach allowed us to address roadblocks promptly and achieve project goals successfully.

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What strategies do you use to build strong working relationships with executives?

Building strong relationships with executives requires open communication, active listening, and trust. I make it a point to engage regularly, provide thoughtful insights, and be responsive to their needs, which fosters a collaborative and respectful environment vital for effective teamwork.

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How do you handle confidential or sensitive information?

Handling confidential information demands discretion and professionalism. I ensure that I follow company protocols for data security while also understanding the importance of trust in executive roles. I communicate sensitive matters only to those who require the information and advocate for confidentiality in all interactions.

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What is your experience with project management tools?

I’ve used various project management tools like Asana and Trello to streamline work processes and ensure project clarity. These tools help me track progress, allocate resources effectively, and maintain communication among stakeholders, which is crucial for managing multiple projects at once.

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How do you approach preparing materials for executive meetings?

Preparing materials for executive meetings involves thorough research, organizing content for clarity, and ensuring visual appeal. I typically gather input from relevant stakeholders to ensure that all key points are addressed and that the material aligns with the meeting's objectives.

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Can you provide an example of a challenge you faced in a fast-paced environment?

In a previous role, I encountered a last-minute schedule change that conflicted with high-priority meetings. I quickly assessed the situation, communicated with all parties involved, and rearranged the schedule to minimize disruption. Maintaining flexibility and urgency allowed us to adapt effectively.

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What are the key factors in successfully managing an executive's calendar?

Successful management of an executive’s calendar hinges on anticipating their needs, understanding their priorities, and staying organized. Regularly reviewing scheduled commitments and being proactive about adjustments when required is essential in maintaining efficiency and clear communication.

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How do you ensure that all stakeholders are informed of important decisions made by the CEO?

I ensure that all stakeholders are kept informed by summarizing key decisions and disseminating them through appropriate channels, such as team briefs or follow-up emails. Establishing consistent communication approaches helps to maintain alignment and collective accountability across the organization.

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Why is flexibility important in the role of Chief of Staff?

Flexibility is essential in the Chief of Staff role because a startup environment often involves unexpected changes and fast-paced dynamics. Being adaptable allows me to respond effectively to shifting priorities while ensuring that the CEO's objectives are met without disruption.

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TEAM SIZE
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EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
March 13, 2025

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