Executive Assistant

As an Executive Assistant at LA28, you'll manage and represent the office of four Chief Officers, handling important tasks like calendar management, meeting coordination, and travel arrangements. Your role is central to ensuring that these executives can focus on achieving departmental objectives and delivering the best possible experience for the Olympic and Paralympic Games in 2028.

To be considered for the Executive Assistant role at LA28, you should have 3-5 years of experience in an executive support capacity. A Bachelor’s Degree or equivalent experience is required, along with advanced proficiency in Microsoft Office applications. Strong interpersonal skills and the ability to maintain confidentiality are also essential.

The Executive Assistant at LA28 plays a critical role in the organization by ensuring that executive operations run smoothly. Your ability to coordinate meetings, manage communications, and oversee travel logistics directly supports the leadership team and helps facilitate the successful planning of the 2028 Olympic and Paralympic Games.

As an Executive Assistant at LA28, you will work in an open office environment, primarily on-site five days a week. This fast-paced setting will immerse you in the exciting preparations for the Olympic and Paralympic Games, providing a great opportunity to collaborate with diverse team members.

Absolutely! The Executive Assistant role at LA28 offers unique opportunities for professional networking and skill development as you work alongside seasoned executives and contribute to high-stakes projects. As the organization grows leading up to 2028, so will your chances to advance and take on new challenges.

When answering this question, highlight specific tools or techniques you use to prioritize tasks and manage scheduling conflicts. Discuss how you've navigated complex calendars in previous roles and mention any software you're proficient with that helps streamline this process.

It's crucial to emphasize your understanding of confidentiality protocols. Provide examples from your past where you’ve successfully maintained privacy, whether through secure handling of information or using discretion in sensitive communications.

Discuss specific methods like creating to-do lists, breaking projects into manageable tasks, or using project management tools. Share how you assess priorities based on deadlines and executive needs, and be ready to give examples from your previous work.

Use the STAR method to provide a structured response: explain the Situation, Task, Action you took, and the Result. Focus on your communication skills, problem-solving abilities, and how you kept the executives informed and supported.

Explain your approach to clear and timely communication, whether you're using emails, meetings, or messaging platforms. Provide examples of how proactive communication has helped prevent misunderstandings or ensure project success in your past roles.

Talk about your familiarity with booking travel, handling logistics, and managing itineraries. Share any challenges you faced during travel planning and how you overcame them, along with any tools or software you used.

Draw from your experiences where your organizational skills or support significantly aided a project or team initiative. Highlight your collaborative spirit and willingness to step in where needed to keep projects on track.

Focus on qualities like organization, adaptability, discretion, and strong communication. Provide insights into how these traits have helped you or your colleagues succeed in past roles—emphasizing the importance of building relationships with executives and team members.

Describe your prioritization process and any specific methodologies you employ, such as the Eisenhower Box or the MoSCoW method. Discuss how being organized, flexible, and understanding executive priorities helps you tackle competing demands.

This is a chance to share your enthusiasm for the 2028 Olympic and Paralympic Games and your alignment with LA28's values. Express your desire to contribute to a meaningful event while emphasizing your qualifications and passion for supporting executive leadership.