Building Performance Standards Administrator

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our a thousand employees across 10 offices – there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:  

• New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices 
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 
• Building performance – Control systems, fault detection, energy services and remote monitoring 

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.

Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.

Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.

Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.

Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.

Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Building Performance Standards Administrator: This is where you come in.

We are seeking a Building Performance Standards Administrator to provide exceptional support to the MacDonald-Miller Building Services sales departments, with a primary focus on our Clean Buildings Compliance Programs for Washington and Oregon.

In this role, the Administrator will play a key part in creating operational efficiencies, enabling sales performance, and independently resolving challenges while collaborating across departments. A strong commitment to serving both internal and external customers is essential, along with the technical expertise required to drive meaningful results.

You will work closely with our Building Performance Program Manager to implement the Energy Management Plan (EMP) and the associated Operations and Maintenance Program (O&M) for each building, as outlined in Sections 5 and 6 of ASHRAE Standard 100-2018 and WAC 194-50.

In return for delivering on ambitious goals, you’ll gain the opportunity to take on more ownership, experience significant growth, and enjoy an unparalleled level of autonomy and freedom.

Top deliverables in the first year to be a hero:

• Collaborate with key stakeholders to gain a clear understanding of business needs, develop actionable deliverables, and align initiatives with strategic objectives.
• Consistently meet all deadlines for reporting and sales document requests.
• Master Seattle Clean Building initiatives and policies, and educate partners to drive awareness and compliance.
• Establish and maintain an effective, streamlined records management system.
• Provide seamless administrative coordination, including CRM management, oversight of the sales process, and proactive upkeep of Clean Buildings deliverables such as sales collateral, contracts, and other customer-facing documents.

The Building Performance Standards Administrator reports to Natalie Crump, Sales Operations Manager, and is part of a collaborative team driving various projects and initiatives to support our growing business. This high-visibility role engages with team members across all levels and functions within the organization.

Your Background: What kind of person will thrive in this role?

You should have…

• At least four years of prior administrative experience.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Exceptional verbal and written communication skills, along with strong analytical, interpersonal, and active listening abilities.
• A proven ability to thrive under pressure in fast-paced, deadline-driven environments while remaining calm and effective.
• Outstanding organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously.

And everyone you work with should describe you as…

• Skilled at collaborating with diverse personalities while working with minimal supervision.
• Known for your positive, "no problem" service-oriented attitude.
• Reliable in setting goals, meeting deadlines, and adapting to evolving responsibilities.
• Equally effective working independently or as part of a team.

And you should be motivated by…

• Taking initiative and empowering yourself to learn and solve problems independently - this role isn’t for those who need constant guidance or micromanagement.
• Thriving in a lean, results-driven environment where you’re encouraged to take on greater responsibilities, achieve more, and continuously grow year over year.
• Enjoying a workplace that values transparency, embraces innovation, and fosters a supportive, family-like atmosphere while still having fun along the way.

Compensation: $75,000 to $95,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.   

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.