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Project Manager

About Makai

Makai uses best-in-class AI and data to solve real-world operational and strategic challenges at scale. We help our clients with enterprise automation, human-machine teaming, product design, and development. Until now, people have had to learn and adapt to software. Makai creates solutions that adapt to people because technology will never be 100% accurate. People are essential for all of our human-machine teaming solutions.

About the role

Makai Labs is looking for a Project Manager to lead and execute strategic initiatives that drive the successful development and delivery of our AI-powered solutions. We are looking for a meticulous, results-oriented, and adaptable project manager with 3+ years of experience who thrives in fast-paced environments. You will work closely with engineers, designers, client services and other stakeholders (both internal and client-facing) to ensure smooth project execution from inception to completion. The right candidate will oversee project timelines, manage cross-functional coordination, and ensure alignment with business objectives.

The ideal candidate will be able to

  • Develop and maintain comprehensive project plans, timelines, and deliverables for multiple initiatives.

  • Collaborate with stakeholders to define project scope, goals, and resource requirements.

  • Coordinate and run project meetings, ensuring alignment across teams.

  • Take detailed notes during project meetings and record updates and action items in order to follow up with clients and keep projects on track.

  • Proactively identify and mitigate project risks, roadblocks, and dependencies.

  • Implement best practices for project management, including Agile methodologies where applicable.

  • Communicate project progress and key milestones to leadership and relevant stakeholders.

  • Adapt quickly to changes in priorities, scope, and business needs.

  • Navigate and be comfortable in a fast-paced start-up environment

Responsibilities

  • Lead the planning, execution, and completion of several of Makai’s key projects.

  • Facilitate cross-functional coordination across internal and external stakeholders to ensure project success.

  • Provide clear documentation, reporting, and communication to client stakeholders, including things like: follow-up emails, status decks, Steering Committee decks, release notes

  • Run frequent stand-up meetings with internal team members to prioritize tasks and keep an eye on project blockers or risks.

  • Collaborate with user success team members, where needed, in order to support the successful rollout of projects and user adoption.

  • Ensure projects stay within budget, scope, and timeline constraints.

  • Identify opportunities for process improvements and implement solutions.

Qualifications

  • 3+ years of project management experience

  • Proven track record of successfully managing complex, cross-functional projects

  • Strong communication and stakeholder management skills

  • Ability to prioritize and manage multiple projects in a fast-paced environment

  • Experience with project management tools such as Jira, Asana, or Trello

  • Ability to work independently and drive projects forward with minimal supervision

  • Strong analytical and problem-solving skills

  • A very keen eye for detail

  • Urgency and accountability in project execution

Nice-to-haves

  • Experience with SaaS, AI, or ML projects and/or experience with technical implementation

Core values for Makai employees

  • Have a strong work ethic

  • Be self-sufficient and self-driven with an ownership mentality, no matter your role

  • Be a flexible thinker

  • Be congenial and a team player

  • Always be of service to each other and our clients, partners, and neighbors

Benefits

  • Fully remote role, Eastern time zone

  • Opportunities to work in-person with local colleagues

  • Generous PTO

  • Full health insurance premium reimbursement

  • 401(k) matching

  • Career growth & development opportunities

Average salary estimate

$90000 / YEARLY (est.)
min
max
$80000K
$100000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Project Manager, Makai Labs

Makai is on the lookout for a talented Project Manager based in New York to lead our exciting and innovative AI-powered projects. At Makai, we leverage cutting-edge AI and data solutions, diving deep into operational and strategic challenges for our clients. As a Project Manager, you'll be pivotal in driving the successful development and delivery of our solutions while promoting collaboration among engineers, designers, and client services. With 3+ years of project management experience, you'll thrive in our fast-paced environment where no two days are the same. You will create and maintain comprehensive project plans, manage cross-functional coordination, and ensure projects align with our business objectives. Your organizational skills will be key in keeping everything on track—running project meetings, taking meticulous notes, and identifying risks and dependencies. We also embrace Agile methodologies, so your adaptability in navigating shifting priorities will help ensure project success. The right fit not only communicates progress effectively but also brings a keen eye for detail and a problem-solving mindset. If you're ready to contribute to a company that prioritizes human-machine collaboration and innovation, we’d love to hear from you. Join us at Makai for an exciting journey in this fully remote role, where you'll enjoy generous PTO, health insurance premium reimbursement, and opportunities for career development!

Frequently Asked Questions (FAQs) for Project Manager Role at Makai Labs
What are the main responsibilities of a Project Manager at Makai?

The Project Manager at Makai will oversee the planning, execution, and completion of AI-powered projects. Key responsibilities include developing comprehensive project timelines, managing cross-functional coordination between teams, facilitating meetings to ensure alignment, and communicating progress with stakeholders. As a Project Manager, you'll also proactively identify and mitigate risks while ensuring projects are completed within budget and timeline constraints.

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What qualifications do I need to apply for the Project Manager position at Makai?

To be considered for the Project Manager role at Makai, you should have at least 3 years of project management experience with a proven record of managing complex projects. Strong communication skills, the ability to prioritize multiple projects, and experience with project management tools like Jira or Asana are essential. A background in AI, SaaS, or ML projects is a bonus, as is a detail-oriented approach to problem-solving.

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How does the Project Manager at Makai support project execution?

The Project Manager at Makai plays a critical role in supporting project execution by developing detailed project plans, coordinating efforts across teams, and ensuring clear documentation and communication. Running frequent stand-up meetings to prioritize tasks and addressing potential blockers are just a few ways they facilitate project success. Their commitment to identifying opportunities for process improvements is also instrumental in enhancing overall project delivery.

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What is the work culture like for Project Managers at Makai?

Makai fosters a vibrant work culture that emphasizes flexibility, ownership, and collaboration. Project Managers enjoy the autonomy to drive their projects with minimal supervision while also being part of a congenial team that values service to clients and each other. Our fully remote environment ensures a work-life balance, especially beneficial for those located in the Eastern time zone.

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What kind of benefits can Project Managers expect at Makai?

Project Managers at Makai can look forward to a suite of benefits including generous PTO, full health insurance premium reimbursement, a 401(k) matching program, and opportunities for career growth and development. The role is fully remote, allowing for flexibility while also providing chances for in-person collaboration with local colleagues.

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Common Interview Questions for Project Manager
Can you explain your experience managing cross-functional projects?

When answering this question, share specific examples that showcase your ability to collaborate with different teams. Highlight the challenges you faced and how you overcame them to ensure project success. Discuss any methodologies you employed, such as Agile, and the tools you used to manage the project effectively.

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How do you handle project risks or challenges?

In your response, emphasize your proactive approach to risk management. Discuss your strategies for identifying potential risks early on and the steps you take to mitigate them. Providing an example of a past experience where you successfully navigated a challenge can help illustrate your answer.

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What project management tools are you familiar with?

List the project management tools you are comfortable using, such as Jira, Trello, or Asana. Tailor your answer by mentioning how you leverage these tools for different aspects of project management, from planning to tracking progress, and how they enhance team collaboration.

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Describe your communication style when working with stakeholders.

Be honest about your communication approach; mention whether you prefer regular updates, formal presentations, or casual check-ins. That said, stress the importance of adapting your communication style based on the audience. Provide an example of how effective communication contributed to a project's success.

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How do you prioritize tasks in a fast-paced environment?

Outline your method for prioritization, such as using matrices or specific tools. Discuss how you assess urgency and importance to manage your workload effectively while ensuring that critical tasks receive the attention they require and how you communicate priorities with your team.

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What do you consider when developing a project timeline?

Explain your process in creating project timelines, emphasizing your focus on realistic deadlines and stakeholder input. Discuss analyzing team capacity, task dependencies, and historical project performance to ensure you create a timeline that is achievable while still ambitious.

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Can you describe a challenging project you've managed?

Share a specific project, focusing on the challenges faced. Discuss how you approached problem-solving, the collaborative efforts required, and the final outcomes. This provides a good opportunity to showcase your analytical skills and ability to pivot when needed.

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What motivates you as a Project Manager?

This is a chance to express your passion for project management and your drive to achieve results. Discuss specific aspects of project management that inspire you, such as teamwork, seeing projects come to life, or delivering value to clients, to convey your enthusiasm for the role.

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How do you manage team dynamics during a project?

Discuss your approach to fostering collaboration and open communication among team members. Provide examples of how you’ve addressed conflicts or encouraged participation, and emphasize the importance of a positive team culture in achieving project goals.

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What are your strategies for ensuring projects stay within scope and budget?

Emphasize your meticulous nature and attention to detail when monitoring project progress. Explain your methods for tracking expenditures, managing changes in scope, and maintaining clear documentation of agreed-upon deliverables to manage stakeholder expectations effectively.

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EMPLOYMENT TYPE
Full-time, remote
DATE POSTED
March 11, 2025

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