Timecard Compliance Specialist (Internal Opening)

 MeBe is a provider of evidence-based therapies for children with autism and other special needs. Our mission is to empower families, professionals, and communities by educating and training them on evidence-based approaches. Our secret sauce? Play-filled, research-based care across multi-disciplines including Speech, OT and ABA.

At MeBe, you’ll be offered more than a job.  You’ll receive training and support to help you develop your career as a Timecard Compliance Specialist and grow as an individual. You’ll work with extraordinary team members in ABA, OT and Speech who share a common goal, to help children with autism be their best selves. Your days will be filled with meaning and purpose.

Timecard Compliance Specialist

About You:

• You take pride in your work, pay attention to the small details and have a reputation for doing high quality work.

• You value transparency and operate with candor and compassion. You inspire others to be their best selves.

• You love to weave fun and laughter into whatever you do. Making a positive impact is what drives you

• You value individuality and find yourself gravitating towards people with other interests who think outside the box, and push the status quo.

About What You’ll Work On:

• Timecard Approvals: Oversee the approvals and approval process of timecards for hourly staff, including direct therapy services, administrative tasks, travel time, reporting time pay, and billable services

• Schedule Management: Ensure schedules and completed sessions are up to date in EMR system and are updated in a timely fashion when discrepancies occur

• Documentation Alignment: Ensure accuracy and alignment between timekeeping records and medical documentation, maintaining compliance with organizational and regulatory standards.

• Communication and Follow-Up: Utilize progressive communication strategies to ensure all hourly staff properly document their hours worked. Address discrepancies promptly and maintain thorough records of outreach and resolutions.

• Auditing: Perform daily, weekly, or monthly audits to determine areas in need of improvement in the agency, site specific, or staff specific, leading to further training and proper utilization of the software

• Workflow documentation and roll out: Ensure all workflow guides, operating procedures, and training packages are up to date, clear, and concise

• Process improvement: Analyze processes and procedures and recommend improvements to ensure further compliance, accuracy, or efficiency

• Collaboration and Accountability: Partner with managers to implement progressive discipline for staff who fail to document hours accurately or respond to communications in a timely manner, fostering a culture of accountability.

Qualifications:

• Comprehensive Knowledge of Wage & Hour Labor Laws: Demonstrated understanding and application of wage and hour labor laws in California, Washington, Colorado, Arizona, Virginia and Texas ensuring compliance with all relevant regulations.

• Expertise in Therapy Coordination: Proficient in scheduling and coordinating Applied Behavior Analysis (ABA), Speech Therapy, and Occupational Therapy services to meet client needs effectively.

• Strong Interpersonal Communication: Skilled in engaging with diverse stakeholders, fostering clear and professional communication across various levels of an organization.

• Detail-Oriented Task Management: Proven ability to follow up on communications, track progress, and ensure timely completion of tasks with minimal oversight.

• Conflict Resolution and Coaching: Adept at addressing challenges with team members, including facilitating understanding and engagement in corrective actions, such as timesheet adjustments.

• High-Accuracy Workflow Execution: Demonstrates the ability to work efficiently under pressure while maintaining exceptional attention to detail.

• Multitasking Proficiency: Effectively manages multiple priorities and responsibilities in a fast-paced environment without compromising quality or deadlines.

• Software Experience:  Experience with CentralReach EMR and Deputy HR software a plus!

Benefits

• Industry benchmarked, competitive pay, at $24.00 - $32.00 per hour

• Twenty-nine paid days off

• Medical, Vision, Dental- Anthem Insurance; 80% Employee, 50% Dependents

• Life, AD&D, Accident, Hospital Indemnity, Short Term Disability, and Critical Illness Insurance 

• Invest in your mental health with access to free mental health sessions

• Protect your pet with discounted pet insurance

• Secure your future with our 401k program

• Monthly CEU Trainings 

• Tuition discounts available to all employees through our University Partnerships

• Options for positions in variety of settings: clinic; in-home; schools; telehealth

• Scheduling department handles reschedules, cancellations and permanent changes to schedules

• Computer and work tools provided

• Company sponsored, fun events for everyone

For more information, please visit our website at www.mebefamily.com 

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.