Let’s get started
By clicking ‘Next’, I agree to the Terms of Service
and Privacy Policy
Jobs / Job page
Executive Assistant image - Rise Careers
Job details

Executive Assistant

Become an integral part of a mission-driven EdTech company!

moozoom is looking for a highly organized and proactive Executive Assistant to support our leadership team. This role is essential in facilitating effective communication and organization within the company.

The ideal candidate will be a dynamic multitasker with excellent communication skills and the ability to manage sensitive information with discretion. You will play a vital role in helping our executive team navigate daily operations and strategic projects.

Responsibilities

  • Manage executive schedules and coordinate appointments, meetings, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle confidential information with professionalism and discretion.
  • Maintain and organize emails, files and records.
  • Assist in project management and track progress on various initiatives.
  • Act as a liaison between executives and other departments.
  • Prepare regular reports on the progress of initiatives and propose appropriate solutions as needed.
  • Support in organizing company events and workshops.
  • Manage certain aspects of the CEO's daily life (e.g., personal appointments) to ensure optimal alignment with professional obligations.
  • Anticipate the CEO's needs and propose reactive solutions in the event of unforeseen circumstances or urgent requests.

  • Minimum of 2+ years of experience as an executive assistant or similar role.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational and time-management skills.
  • Excellent communication skills, both written and verbal - Bilingual in English and French.
  • Ability to handle multiple tasks and priorities in a fast-paced environment.
  • Professional demeanor with strong judgment and discretion.
  • Strong sense of discretion and rigor in handling confidential information.
  • Able to adapt your schedule from time to time with both Pacific Standard Time and Eastern Standard Time.

Key reasons you should apply:

  • Full-time 100% remote position
  • Flexible work hours.
  • Collaborative work environment.
  • 4 weeks of vacation from the moment of hire.
  • Competitive salary and access to collective insurance

Don’t forget to access https://moozoomapp.com to see how great it is!

Our six steps hiring process

  1. Short video and CV: send your CV, as well as a short video describing who you are and why you should be the person we are looking for.
  2. Initial Interview: if selected, this is where you and us get to know each other better.
  3. Mini project: moving forward at this stage of the hiring process, we will distribute a mini project that will allow you to show how good you are.
  4. Final interview: we’re getting there. You made it so far and it’s now the moment where you get to meet other people of the team.
  5. Offer: we send you an offer tailored to convince you to join our team.6
  6. Take off: this is the day you start changing the world with us.

Join our team!

Average salary estimate

$70000 / YEARLY (est.)
min
max
$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Assistant, moozoom

At moozoom, we're on the lookout for a highly organized and proactive Executive Assistant to be a vital part of our mission-driven EdTech company. This role is ideal for someone who thrives in a dynamic environment and has a knack for multitasking. As the Executive Assistant, you will be the backbone that keeps our leadership team running smoothly, managing schedules, coordinating appointments, and even handling travel arrangements effortlessly. Your exceptional communication skills will be put to use as you prepare and edit correspondence, reports, and presentations that are crucial for daily operations. We want someone who can handle confidential information with the utmost professionalism and discretion while also supporting project management initiatives. You will be liaising between executives and various departments to facilitate effective communication. With a full-time remote position, you’ll enjoy flexible hours and the chance to contribute to a collaborative environment. Plus, we offer 4 weeks of vacation starting from day one! If you have at least 2 years of experience in a similar role, are proficient in Microsoft Office Suite, and can juggle multiple tasks while maintaining a professional demeanor, you might just be the perfect fit for moozoom. Join us and be part of a team that values your insights and autonomy as we work together to revolutionize education technology and create meaningful change!

Frequently Asked Questions (FAQs) for Executive Assistant Role at moozoom
What are the main responsibilities of an Executive Assistant at moozoom?

As an Executive Assistant at moozoom, your main responsibilities will include managing executive schedules, coordinating appointments, handling travel arrangements, and preparing reports and presentations. You'll also maintain confidential information while acting as a liaison between executives and different departments, ensuring smooth communication within the company.

Join Rise to see the full answer
What qualifications are required for the Executive Assistant position at moozoom?

To qualify for the Executive Assistant role at moozoom, candidates should have a minimum of 2 years of experience in a similar position. Proficiency in Microsoft Office Suite is essential, along with strong organizational, time-management, and communication skills, particularly in both English and French. A professional demeanor and the ability to handle confidential information with discretion are also important for this position.

Join Rise to see the full answer
What is the work environment like for an Executive Assistant at moozoom?

The work environment for an Executive Assistant at moozoom is fully remote, offering a collaborative atmosphere that encourages flexibility. Employees enjoy flexible working hours, 4 weeks of vacation from the moment of hire, and the opportunity to contribute to meaningful projects that impact education technology.

Join Rise to see the full answer
How does moozoom support career growth for an Executive Assistant?

moozoom supports career growth by offering a collaborative environment where employees can take on challenging projects and gain valuable experience. The Executive Assistant role is designed to expose you to various aspects of the company's operations, which can lead to further career advancement within the organization.

Join Rise to see the full answer
What can candidates expect during the hiring process for the Executive Assistant role at moozoom?

Candidates applying for the Executive Assistant position at moozoom can expect a structured hiring process that includes submitting a CV and a short video introduction, an initial interview, a mini project to showcase skills, a final interview with team members, and ultimately receiving a tailored job offer. This thorough process ensures that both candidates and the team find the best fit.

Join Rise to see the full answer
Common Interview Questions for Executive Assistant
What strategies do you use to manage the schedules of busy executives?

When managing busy executive schedules, I prioritize tasks, proactively anticipate needs, and utilize scheduling software for efficiency. Clear communication with the executives helps to ensure that I am prioritizing their most urgent appointments.

Join Rise to see the full answer
Can you share an example of how you've handled confidential information?

In previous roles, I've handled confidential information by always maintaining a secure digital and physical filing system and ensuring that sensitive documents are only shared with authorized personnel, using discretion at all times.

Join Rise to see the full answer
How do you prioritize tasks when you have multiple deadlines?

I prioritize tasks using a combination of urgency and importance criteria. I make a list each morning to help allocate my time effectively, communicating with my executives about what needs immediate attention.

Join Rise to see the full answer
What software tools are you proficient in that will assist you in this role?

I am proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Additionally, I have experience with project management tools like Trello and Asana, which help in tracking progress and managing multiple tasks.

Join Rise to see the full answer
How do you adapt to changes in executive priorities?

I adapt to changes in executive priorities by staying flexible and maintaining open lines of communication. When priorities shift, I reassess my task list and reallocate resources to meet new urgent needs.

Join Rise to see the full answer
Describe how you manage travel arrangements for executives.

I manage travel arrangements by first understanding the executive’s preferences and priorities, and then researching options that align with those, ensuring all logistics, such as flights and accommodations, are booked and confirmed well in advance.

Join Rise to see the full answer
What methods do you use to prepare reports or presentations?

I gather information through various sources, including emails and discussions with stakeholders, then organize the data logically. I use Microsoft PowerPoint to create visually appealing presentations, focusing on clarity and conciseness.

Join Rise to see the full answer
Explain how you would handle a last-minute change in an executive’s schedule.

In the event of a last-minute schedule change, I would first communicate the new changes to all involved parties, adjusting the schedule efficiently while ensuring the executive is kept informed and comfortable with the new arrangements.

Join Rise to see the full answer
What experience do you have with project management?

I have extensive experience in project management, having supported various initiatives by tracking timelines, coordinating tasks among team members, and providing status reports to keep everyone aligned towards our goals.

Join Rise to see the full answer
Why do you feel you are suited for the Executive Assistant position at moozoom?

I believe I am suited for the Executive Assistant position at moozoom because my previous experience aligns with the core responsibilities of managing executive schedules, handling confidential information, and providing project support. My proactive approach and strong organizational skills make me a great fit for your team.

Join Rise to see the full answer
Similar Jobs
Photo of the Rise User

Explore an exciting opportunity with Vitaly Health as a Physical Medicine & Rehabilitation Physician in Oregon State!

Photo of the Rise User
Greenlife Healthcare Staffing Hybrid No location specified
Posted 12 days ago

Join Greenlife Healthcare Staffing to make a meaningful impact as a Dietitian in Indiana's state-operated hospitals, supporting patient recovery through tailored nutrition.

Photo of the Rise User
Boyd Gaming Hybrid 777 Belterra Drive, Florence
Posted 9 days ago

Join Boyd Gaming Corporation as a Pool Attendant to provide exceptional service and maintain a safe swimming environment.

Photo of the Rise User

Join Hackensack Meridian Health as a Registered Nurse, where you will provide high-quality patient care in a supportive team environment.

Photo of the Rise User
Posted 10 days ago

As a Hospice RN, you will play a vital role in delivering compassionate end-of-life care to patients while supporting their families during critical times.

Join Select Specialty Hospital-Tulsa as a new graduate Registered Nurse and make a difference in the lives of critically ill patients.

Photo of the Rise User
Prisma Health Hybrid US, Pickens County, SC; South Carolina, Easley, SC
Posted 4 days ago

Join Prisma Health as a Radiology Tech, where you'll inspire health and serve with compassion while performing critical radiographic procedures.

Photo of the Rise User
Cleveland Clinic Hybrid US, Cuyahoga County, OH; Ohio, Cleveland, OH
Posted 10 days ago

Cleveland Clinic seeks experienced Urologists to join its renowned team, committed to excellence in patient care and professional growth.

Moozoom is a social-emotional learning platform for elementary school students.

6 jobs
MATCH
Calculating your matching score...
FUNDING
DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
EMPLOYMENT TYPE
Full-time, remote
DATE POSTED
February 27, 2025

Subscribe to Rise newsletter

Risa star 🔮 Hi, I'm Risa! Your AI
Career Copilot
Want to see a list of jobs tailored to
you, just ask me below!
LATEST ACTIVITY
Photo of the Rise User
Someone from OH, Dayton just viewed Career Center Support Specialist at Wiley
Photo of the Rise User
Someone from OH, Dayton just viewed Service Center Manager at Dayton Freight
Photo of the Rise User
Someone from OH, Dayton just viewed Senior Data Engineer I at RELX
Photo of the Rise User
6 people applied to Senior Event Planner at AbbVie
Photo of the Rise User
16 people applied to Fitness Manager at Chuze Fitness
o
Someone from OH, Columbus just viewed Rehab Aide at osu
Photo of the Rise User
Someone from OH, Cincinnati just viewed Senior Data Analyst at Solidcore
B
Someone from OH, Cleveland just viewed Manager, Collections Predelinquency Programs at BMO
Photo of the Rise User
Someone from OH, New Albany just viewed Assistant Merchant- Diffusers at Bath & Body Works
V
Someone from OH, Columbus just viewed Senior Communications Specialist at VSP
Photo of the Rise User
Someone from OH, Columbus just viewed Communications Lead at Supertech Group
F
Someone from OH, Oxford just viewed Supply Chain Intern at Fortune Brands
Photo of the Rise User
Someone from OH, Cincinnati just viewed Student Programs Coordinator at University of South Florida
Photo of the Rise User
Someone from OH, Columbiana just viewed Talent Relations Specialist at 3Pillar
Photo of the Rise User
Someone from OH, North Ridgeville just viewed Product Operations Manager at Athennian
Photo of the Rise User
Someone from OH, Toledo just viewed Sr. Writer and Training Specialist at Zero to Three
Photo of the Rise User
Someone from OH, Oxford just viewed Sr. Staff, Security Research (Risk Management) at Zscaler
Photo of the Rise User
Someone from OH, Columbus just viewed Credentialing Analyst at Experian