Project Administrative Assistant - Wind - Waltham MN

Project Administrative Assistant - Wind

SUMMARY

Mortenson is currently seeking a Project Administrative Assistant for our Wind Operating Group that will provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site in Waltham, MN. This is not a remote position.

RESPONSIBILITIES

1. Perform clerical duties in alignment with Mortenson’s guidelines
2. Manage daily correspondence and incoming calls
3. Maintain written and electronic records
4. Provide data entry into the Event Management System for the Engineering staff
5. Prepare materials for design and construction meetings
6. Capture and prepare staff and owner meeting minutes
7. Incorporate all processes and procedures that support the project closeout phase
8. Supply management
9. Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement
10. Procure consumables and office supplies
11. Handle the on-site delivery of mail, packages, materials and equipment
12. Receive, sort, and record deliveries into computer database
13. Prepare daily outbound shipments
14. Track and organize equipment inventory
15. Office setup and maintenance
16. Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow
17. Plan and coordinate Project Safety Celebrations
18. Organize and clean office as necessary
19. Administration of craft workers
20. Manage the new hire documentation and coordination and conduct First Hour Orientations
21. Enter weekly timecards for payroll processing

QUALIFICATIONS

1. Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed
2. Proficient skills in Microsoft Office
3. Strong verbal and written communication skills across organizational levels and backgrounds
4. Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership
5. Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports
6. Ability to create systems and processes, and seek out additional responsibilities
7. Active listening skills and effective communication including an openness to diverse input and feedback
8. Ability to travel up to 100%, if applicable
9. High school diploma or GED required. Associates degree in business, or related field preferred
10. Previous administrative experience on a construction site preferred
11. Minimum one year of administrative experience
12. Notary Public designation helpful

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

1. Medical and prescription drug plans that includes no additional cost vision coverage
2. Dental plan
3. 401k retirement plan with a generous Mortenson match
4. Paid time off, holidays, and other paid leaves
5. Employer paid Life, AD&D, and disability insurance
6. No-Cost mental health tool and concierge with extensive work-life resources
7. Tuition reimbursement
8. Adoption Assistance
9. Gym Membership Discount Program

The base pay range for this role is $24.04 - $32.45. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.

Please make note:   

Visa sponsorship is not offered for this position.

Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let’s Redefine Possible®

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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