Let’s get started
By clicking ‘Next’, I agree to the Terms of Service
and Privacy Policy, and consent to receive emails from Rise
Jobs / Job page
Admin. Assistant, Global Publicity image - Rise Careers
Job details

Admin. Assistant, Global Publicity - job 1 of 2

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('SpinCo') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and liaise between the Global Publicity team. The individual in this role will manage the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP, Global Publicity.

The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle communication interdepartmentally.

Responsibilities:

  • Handle a high-volume calendar, answer phones, coordinate travel arrangements and deliveries, route file invoices/contracts, complete and submit monthly Travel & Expense reports, help with publicity brainstorm presentations, and facilitate the flow of confidential and timely information throughout the department
  • Assist in preparing all required memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc., as needed
  • Maintain and distribute the global publicity team master calendar and film festival calendar on a weekly basis
  • Manage various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc.
  • Act as a liaison of information flow to and from the marketing department and the EVP, Global Publicity.
  • Assist as needed at events such as premieres, press junkets, content days, awards-related events, and press screenings
  • Lead internal departmental offsite events as requested by the EVP, Global Publicity.
  • Arrange screenings for film festival directors, guests, and brainstorm attendees as needed
  • Communicate with external consultants to book flights, hotels, and cars for their travels
  • Work with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner
  • Aid with talent jet bookings and greeting

Qualifications

Basic Qualifications:

  • 1+ years of experience in the entertainment industry, preferably with a background in publicity
  • Proficient in Microsoft Office

Eligibility Requirements:

  • Interested candidates must submit a resume/CV through www.nbcunicareers.com to be considered
  • Must be willing to work in Universal City, CA
  • Must have unrestricted authorization to work in the United States
  • Willingness to work evenings and weekends with short notice and flexible with hours
  • Travel and flexibility are requirements for this role

Desired Characteristics:

  • Confidence in working with all levels of the company
  • Adaptable with a think-on-your-feet mentality
  • Highly organized and able to own many responsibilities at once
  • High-level of precision, attention to detail and problem solving
  • Ability to maintain confidentiality and exercise discretion
  • Works well in a fast-paced environment
  • Skilled in proactively handling calendars and opposing priorities
  • Ability to quickly learn new things and thrive in a collaborative environment
  • Bachelor’s Degree in Communication

Additional Requirements:

  • Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $47,500 - 60,000 (Not bonus eligible)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

NBCUniversal Glassdoor Company Review
4.0 Glassdoor star iconGlassdoor star iconGlassdoor star iconGlassdoor star icon Glassdoor star icon
NBCUniversal DE&I Review
No rating Glassdoor star iconGlassdoor star iconGlassdoor star iconGlassdoor star iconGlassdoor star icon
CEO of NBCUniversal
NBCUniversal CEO photo
Jeff Shell
Approve of CEO

Average salary estimate

$53750 / YEARLY (est.)
min
max
$47500K
$60000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Admin. Assistant, Global Publicity, NBCUniversal

Are you ready to step into the exhilarating world of entertainment as an Administrative Assistant with Global Publicity at NBCUniversal? Here, you’ll be at the heart of our dynamic team, supporting the EVP of Global Publicity and streamlining operations like a pro! Your days will be filled with coordinating a high-volume calendar, managing travel arrangements, and ensuring seamless communication within the department. You’ll help prepare concise memos and captivating presentations while juggling multiple responsibilities, including assisting at exciting events such as premieres and press screenings. Imagine being the go-to person facilitating the flow of essential information and liaising between departments! We're looking for someone who thrives in a fast-paced environment, possesses a keen attention to detail, and can bring a creative flair to brainstorming sessions. A year of experience in the entertainment industry and a bachelor’s degree in Communication will set you up for success in this role. Plus, we value diversity, equity, and inclusion, ensuring every voice is heard. If you're ready to embrace this thrilling opportunity at NBCUniversal, where no two days are alike, we can’t wait to hear from you!

Frequently Asked Questions (FAQs) for Admin. Assistant, Global Publicity Role at NBCUniversal
What are the responsibilities of an Admin Assistant at NBCUniversal?

As an Admin Assistant in Global Publicity at NBCUniversal, your responsibilities will include managing the EVP's calendar, handling communications, coordinating travel, and supporting various administrative tasks. You'll assist at events, conduct research, and maintain essential team calendars, ensuring smooth operation within the dynamic entertainment environment.

Join Rise to see the full answer
What qualifications are needed for the Admin. Assistant role at NBCUniversal?

To qualify for the Admin Assistant position at NBCUniversal, you should have more than a year of experience in the entertainment industry, preferably with a focus on publicity. A Bachelor's Degree in Communication is desired. Proficiency in Microsoft Office and excellent organizational skills are also critical for success in this role.

Join Rise to see the full answer
How can I prepare for the Admin Assistant position at NBCUniversal?

To prepare for the Admin Assistant role at NBCUniversal, gain familiarity with the entertainment industry, especially publicity work. Strengthen your organizational and communication skills, as well as your ability to handle multiple tasks simultaneously. Understanding the company's diversity and inclusion initiatives can also give you an edge.

Join Rise to see the full answer
What are the working hours for the Admin. Assistant role at NBCUniversal?

The working hours for the Admin Assistant position at NBCUniversal may vary, and flexibility is crucial. You should be prepared to work evenings and weekends with short notice, as the role often requires adaptability to the fast-paced nature of the entertainment industry.

Join Rise to see the full answer
What is the salary range for an Admin Assistant at NBCUniversal?

The salary range for the Admin Assistant role at NBCUniversal is between $47,500 and $60,000. Keep in mind that this role is not bonus eligible, but it offers various employee benefits and perks that can enhance your experience.

Join Rise to see the full answer
Common Interview Questions for Admin. Assistant, Global Publicity
How do you manage a busy calendar while working as an Admin Assistant?

To manage a busy calendar effectively, employ digital calendar tools to prioritize appointments. Segment meetings into categories such as urgent and routine, communicate with team members for schedule updates, and always anticipate changes to allocate time for unexpected tasks.

Join Rise to see the full answer
Can you describe your experience with managing travel arrangements?

In discussing your experience with travel arrangements, highlight specific instances where you coordinated flights, accommodations, and transportation. Emphasize your attention to detail and ability to anticipate needs, ensuring a seamless travel experience for the executive you support.

Join Rise to see the full answer
How do you handle confidential information in your role?

When handling confidential information, emphasize the importance of discretion and trustworthiness. Share your experience in maintaining privacy protocols and how you ensure sensitive data is shared only with authorized individuals.

Join Rise to see the full answer
What strategies do you use for effective communication between teams?

Effective communication strategies include regular check-ins, using collaborative platforms, and being clear and concise in messaging. Providing timely updates helps maintain transparency, ensuring everyone is aligned with ongoing projects.

Join Rise to see the full answer
How do you ensure a high level of organization in your work?

To maintain high levels of organization, adopt techniques like color-coded calendars, task lists, and digital filing systems. Share how you allocate time each week for organizing tasks and prepping for meetings, which enhances your productivity.

Join Rise to see the full answer
Explain a time you contributed creatively to a project.

When discussing a creative contribution, provide a specific example highlighting your initiative. Focus on the collaborative efforts that led to a successful outcome, demonstrating your ability to think outside the box while working within a team.

Join Rise to see the full answer
Describe your experience supporting events in the entertainment industry.

Share details about your experience assisting with events like premieres and press junkets. Highlight your role in planning logistics, coordinating schedules, and managing contacts, showcasing your ability to handle high-pressure situations successfully.

Join Rise to see the full answer
How do you prioritize tasks in a fast-paced environment?

In a fast-paced environment, prioritizing tasks involves assessing urgency and impact. Describe your approach to using to-do lists, digital organization tools, and communicating with your team to align priorities effectively.

Join Rise to see the full answer
What do you know about NBCUniversal's diversity and inclusion initiatives?

Express your understanding of NBCUniversal’s commitment to diversity, equity, and inclusion, referring to their programs and initiatives. This demonstrates your alignment with the company’s values and your interest in contributing positively to their culture.

Join Rise to see the full answer
Why do you want to work as an Admin Assistant in Global Publicity at NBCUniversal?

Convey your passion for entertainment and publicity. Discuss how the role aligns with your career goals and your desire to be part of a leading company like NBCUniversal. This showcases your enthusiasm and understanding of the unique qualities NBCUniversal brings to the industry.

Join Rise to see the full answer
Similar Jobs
Photo of the Rise User
NBCUniversal Hybrid 6380 Polaris Ave, Las Vegas, Nevada
Posted yesterday

Join NBCUniversal as an Executive Producer to lead and enrich the editorial content strategy for Telemundo Las Vegas.

Photo of the Rise User
NBCUniversal Hybrid 100 Universal City Plaza, Universal City, CALIFORNIA
Posted yesterday

NBCUniversal needs an Assistant Manager to lead their quick-service restaurant team, ensuring operational excellence and guest satisfaction.

Photo of the Rise User

WaFd Bank is seeking a friendly and detail-oriented Customer Service Representative to provide excellent client service in a rewarding career.

Photo of the Rise User
WSH GROUP Hybrid ASHMOLEANH MUSEUM, oxford, England, United Kingdom
Posted 3 days ago

Join Benugo as a Cafe Supervisor at the prestigious Ashmolean Museum, where you'll lead a passionate team in delivering excellent customer experiences.

Photo of the Rise User

Become a vital part of Abercrombie & Fitch Co.'s mission as a Brand Representative, delivering outstanding customer experiences and creating connections.

Photo of the Rise User
Posted 4 days ago

Lowe's is looking for a dedicated Outlet Supervisor to enhance team performance and customer service in a retail setting.

Posted 10 hours ago

Join StemWave as a Customer Onboarding Specialist and play a crucial role in ensuring customer success and satisfaction with our innovative medical devices.

Photo of the Rise User
Posted 2 days ago

Join our dynamic team as a Customer Service Associate to provide exceptional support and assistance to our valued customers.

Photo of the Rise User
Gaming Innovation Group Remote No location specified
Posted 2 days ago

We are looking for a skilled CRM Manager to lead our dedicated CRM team in Malta, driving performance and campaign success.

Photo of the Rise User

Lead and innovate Ten Group's travel operations, empowering teams to deliver exceptional member experiences across the UK and Europe.

We are in business to create and deliver content so compelling it entertains, informs and shapes our world. We believe that the talent, creativity and diversity of our people are our greatest resources. We take our business seriously, but do no...

2197 jobs
MATCH
Calculating your matching score...
FUNDING
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
EMPLOYMENT TYPE
Full-time, hybrid
DATE POSTED
April 9, 2025

Subscribe to Rise newsletter

Risa star 🔮 Hi, I'm Risa! Your AI
Career Copilot
Want to see a list of jobs tailored to
you, just ask me below!
LATEST ACTIVITY
Photo of the Rise User
Someone from OH, Cleveland just viewed Remote Customer Service Representative at Conduent
Photo of the Rise User
Someone from OH, Cleveland just viewed Customer Support Team Lead (6-month Contract) at Jane App
o
Someone from OH, Cincinnati just viewed Marketing and Communications Consultant at osu
Photo of the Rise User
Someone from OH, Toledo just viewed Registered Nurse (Part-time) at Calibrate
Photo of the Rise User
Someone from OH, Toledo just viewed Clinical Research Associate II at Alimentiv
Photo of the Rise User
Someone from OH, Cleveland just viewed IT Support Engineer at Level AI
Photo of the Rise User
Someone from OH, Dayton just viewed Customer Content Specialist at Cision
Photo of the Rise User
Someone from OH, Cuyahoga Falls just viewed Senior Corporate Communications Manager at Bumble Inc.
Photo of the Rise User
Someone from OH, Cincinnati just viewed Senior Financial Analyst at Workday
Photo of the Rise User
Someone from OH, Cincinnati just viewed Financial Planning and Analysis Lead at JLL
Photo of the Rise User
Someone from OH, Cincinnati just viewed Senior Financial Analyst at American Express
Photo of the Rise User
Someone from OH, Cincinnati just viewed Senior Analyst, Operations at American Express
Photo of the Rise User
Someone from OH, Cincinnati just viewed Strategic Finance Analyst, Corporate at Benchling
Photo of the Rise User
Someone from OH, Cincinnati just viewed Senior Analyst, Project Finance at Apex Clean Energy
Photo of the Rise User
Someone from OH, Cincinnati just viewed Senior FP&A Analyst, Sales at GitLab
Photo of the Rise User
Someone from OH, Cincinnati just viewed FP&A Analyst at Lithic