Executive Assistant to CEO/Founder

As an Executive Assistant to the CEO at Next Matter, your main responsibilities will include managing the CEO's calendar, communications, and meeting schedules to enhance productivity. You'll prioritize tasks and travel plans, serve as a liaison between the CEO and stakeholders, and ensure meetings are well-prepared and executed. Additionally, you will manage sensitive information with discretion, support strategic projects, and coordinate internal events, all while using your organizational skills to keep everything running smoothly.

To become an Executive Assistant to the CEO at Next Matter, candidates must have prior experience in a similar role supporting senior leadership. Essential qualifications include excellent organization, time management, and communication skills, along with fluency in English and German. A proactive mindset, high professionalism, and experience with Google Workspace or Microsoft Office tools are also vital to succeed in this dynamic role.

Next Matter seeks an Executive Assistant to the CEO who brings a thoughtful and highly organized approach to tasks. Ideal candidates are proactive problem-solvers with the ability to handle a fast-paced environment. Strong attention to detail, reliability, professionalism, and the ability to foster positive relationships while managing multiple priorities are key personal qualities we value.

The work environment at Next Matter for the Executive Assistant to the CEO is one of high trust and impact. As a remote-first company, you’ll enjoy flexibility in working hours while still having regular on-site responsibilities. Our culture encourages collaboration and communication, allowing you to work closely with leadership in a supportive atmosphere that prioritizes both professional and personal growth.

As an Executive Assistant to the CEO at Next Matter, you will receive a competitive salary and bonus, equity options, and a variety of benefits including a one-time home office stipend and a yearly equipment allowance. Additionally, we provide a learning budget to support your development, along with a state-of-the-art remote office setup to ensure you can work comfortably and effectively from home.

When asked this question, share a specific example where you prioritized appointments, efficiently scheduled meetings, and ensured that all necessary resources were prepared. Focus on how your organizational skills contributed to maximizing the executive's time, and highlight your ability to juggle multiple priorities while accommodating last-minute changes.

In responding to this question, illustrate your strategies for facilitating open lines of communication. You can mention methods such as regular updates, managing meeting follow-ups, or ensuring that crucial information is shared promptly. Show how your approach fosters transparency and supports collaboration across the organization.

Discuss the specific tools you’re familiar with, such as Google Workspace, Microsoft Office, or project management platforms. Explain how you utilize these tools to improve efficiency and organization in your tasks. Provide examples of how these applications helped you solve challenges or streamline processes in previous roles.

When answering this question, focus on your prioritization techniques. Explain how you assess the urgency and importance of each task, set realistic deadlines, and communicate with the CEO to understand their priorities. Acknowledge the need for flexibility and adaptability when unexpected challenges arise.

Discuss your understanding of confidentiality and the importance of discretion. Provide examples of situations where you've handled sensitive information and articulate your commitment to professionalism and ethical handling of confidential data in your previous roles.

Choose a relevant example that demonstrates your organizational and planning skills. Describe the project or event's scope, your role in coordinating logistics, engaging stakeholders, managing timelines, and the outcome. Highlight any positive feedback received or the impact the event had on stakeholders.

Detail your methodical approach to meeting preparation, including researching topics, gathering materials, and ensuring that all logistics are in place. Mention specific preparations you’ve executed in the past that contributed to the overall success and productivity of the meeting.

Use this opportunity to discuss your multitasking abilities and prioritization skills. Provide an example where you had to manage multiple competing tasks and how you navigated through to ensure that all responsibilities were addressed effectively and on time.

Explain how an Executive Assistant serves as an organizational backbone for strategic initiatives by facilitating communication, managing project timelines, and providing necessary support and insights. Share specific scenarios where your contributions have positively impacted strategic outcomes.

Craft a response that highlights your alignment with Next Matter’s mission and values. Discuss what excites you about the potential to work in a tech-driven company focused on empowering organizations. Mention how your skills and experiences align with what the company seeks in an Executive Assistant.