Operations Coordinator

Location: OaklandFull Time
Job ID: 56534
Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview
Energy and Sustainability supports efficient use of university resources and helps chart a path to fossil-free operations through its leadership and coordination across climate and energy, transportation, green building, zero waste, water and food programs and initiatives. We are leading a bold new effort to improve efficiency and change the sources of the energy that UC consumes through our energy services unit.

Position Summary
Uses proactive, detail-oriented approach to oversee and support a variety of operational and administrative efforts for the Energy & Sustainability Unit. Evaluates and executes a variety of assignments of moderate scope as the Sustainability Lead for UCOP facilities operations, including responsibility for Annual Sustainability Report data gathering of UCOP facilities' transportation emissions, zero waste progress, green building certifications, and water consumption. Ensures office operations, system-wide stakeholder meetings, administrative business processes and other events for the department run smoothly. Requests feedback from staff and campus clients to identify and implement new projects to improve department effectiveness, build cross-collaboration among groups and further UC's goals stated in the Sustainable Practices Policy. Demonstrates good judgment to independently select the means and methods to accomplish work and communicate effectively with clients and stakeholders.

Key Responsibilities

• 40% Manages related issues and completes tasks supporting a variety of business, operational, energy, and sustainability matters on behalf of the department and UCOP. Researches, compiles, and summarizes notes, issues, policies and topics; provides background information, talking points and briefing materials; prepares reports for senior staff, system-wide and other officials; implements related business processes. Maintains and manages a comprehensive list of initiatives and assignments as the coordination lead and facilitator for regular meetings with UCOP facilities stakeholders.
• 20% Supports the department and external stakeholders with campus client energy accounting and billing, travel planning and reimbursements, conference and training registration, meeting scheduling, invoice handling, supply ordering, check receipt processing, purchase order requests, website updates, ListServ maintenance, new employee on-boarding, and special projects as needed.
• 15% Leads the UCOP-focused Annual Sustainability Report data gathering and reporting of facilities' transportation emissions, zero waste progress, green building certifications, and water consumption, in addition to responsibility for supporting the Office of Sustainability systemwide reporting.
• 10% Acts as central point for coordination of event planning and stakeholder communication for system-wide Energy & Sustainability events, including the UC Global Climate Leadership Council, Sustainability Steering Committee, and Pathways to Fossil-Free Taskforce.
• 10% Oversees and ensures daily administrative operations run smoothly and office resources are available for Energy & Sustainability staff to complete their tasks. Monitors the daily activities in the department and seeks out opportunities to provide assistance which may include the following functions: finance, facilities, payroll, space planning, human resources, communications, information technology or safety.
• 5% Travels to UC campus and other meeting locations to provide logistical support in collaboration with the UCOP Event Services team on an approximately quarterly basis.

Experience
Required Qualifications

• Min 2 years. Professional, proactive, detail-oriented candidates with a passion for energy and sustainability issues encouraged to apply.

Skills and Abilities
Required Qualifications

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Strong organizational skills and attention to detail with the ability to multi-task in order to meet demanding timeframes.
• Advanced proficiency in data management and reporting using standard business software, including Outlook, Excel, Word, and PowerPoint.
• Ability to use discretion and maintain confidentiality.

Preferred Qualifications

• Knowledge of common organization-specific goals and initiatives such as UC's Sustainable Practices Policy.

Education
Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.

Special Conditions

This position is eligible for a hybrid work arrangement within the state of California. The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA at least two days per week, subject to change.

Travel Requirements
5% - Travels to UC campus and other meeting locations to provide logistical support in collaboration with the UCOP Event Services team on an approximately quarterly basis.

SALARY AND BENEFITS

Job Title
Administrative Officer 2

Job Code
004263

Salary Grade
STEPS 1-20

Payscale:
$37.33 - $43.29 per hour, commensurate with experience.

Full Salary Range:
$31.41 - $50.22 per hour

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: https://apptrkr.com/get_redirect.php?id=4422459&targetURL=pecial Conditions

This position is eligible for a hybrid work arrangement within the state of California. The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA at least two days per week, subject to change.

Travel Requirements
5% - Travels to UC campus and other meeting locations to provide logistical support in collaboration with the UCOP Event Services team on an approximately quarterly basis.

SALARY AND BENEFITS

Job Title
Administrative Officer 2

Job Code
004263

Salary Grade
STEPS 1-20

Payscale:
$37.33 - $43.29 per hour, commensurate with experience.

Full Salary Range:
$31.41 - $50.22 per hour

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: https://apptrkr.com/get_redirect.php?id=4422459&targetURL=

Travel Requirements
5% - Travels to UC campus and other meeting locations to provide logistical support in collaboration with the UCOP Event Services team on an approximately quarterly basis.

SALARY AND BENEFITS

Job Title
Administrative Officer 2

Job Code
004263

Salary Grade
STEPS 1-20

Payscale:
$37.33 - $43.29 per hour, commensurate with experience.

Full Salary Range:
$31.41 - $50.22 per hour

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is August 4, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

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To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=56534&PostingSeq=1

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