INTERIM Special Projects Coordinator

As an INTERIM Special Projects Coordinator, you'll be responsible for managing the flow of information between executives, capturing detailed notes during meetings, and synthesizing insights into actionable bullet points. You'll oversee multiple projects, develop project timelines, and foster collaboration across teams to ensure alignment and timely execution of tasks.

Candidates should have demonstrated experience in project management or a related field, preferably in social impact organizations. Exceptional organizational skills, strong analytical and communication abilities, and proficiency with project management tools like Asana or Trello are essential for success in this role.

The INTERIM Special Projects Coordinator position is a temporary role expected to last 6 months, from January to June 2025. During this time, you will play a key role in supporting the organization through a crucial period of transition and growth.

This hybrid position requires you to work in the office from Tuesday through Thursday. The rest of the week can be flexible, allowing for remote work while ensuring you stay engaged and collaborative with the team.

You will oversee a variety of projects, ensuring their alignment with organizational priorities and track their progress against timelines. You'll manage competing demands while providing insights to support decision-making processes for key stakeholders.

Be prepared to share specific examples of tools you have used, such as Asana or Trello. Discuss how you organized tasks, assigned responsibilities, and tracked project progress, while highlighting how these tools helped you stay efficient and manage competing priorities.

Employ the STAR method to discuss your strategies for prioritization and organization. Talk about how you assess urgency and importance, allocate resources accordingly, and adjust schedules to meet deadlines while ensuring quality deliverables.

Discuss your techniques for fostering collaboration, such as regular check-ins, clear documentation of decisions in meetings, and utilizing project management tools for transparent communication. Highlight your role in creating an inclusive environment to facilitate open discussions.

Illustrate this using a specific instance where you had to distill detailed information into key takeaways. Mention how your ability to distill this information helped team members or executives make informed decisions and act swiftly.

Share your approach to time management, such as breaking projects into smaller tasks, setting clear milestones, and maintaining open lines of communication with stakeholders. Providing a specific example will showcase your proactive nature in coping with tight deadlines.

Discuss your methodology for note-taking, such as using structured formats or digital tools to organize thoughts clearly. Emphasize how you ensure nothing important is overlooked while also summarizing key points effectively for later reference.

Explain your openness to feedback and your commitment to continuous improvement. Share an example of a time when you received constructive criticism and how it impacted your approach to project management and stakeholder engagement.

Use the STAR method to outline the project, the challenges you faced, and how you navigated them. Discuss the steps you took to ensure project success, focusing on your role in problem-solving and collaboration throughout the process.

Talk about your approach to professional relationships, such as active listening, understanding their priorities, and demonstrating reliability. Provide an example of how you successfully engaged with leaders to understand their vision and support their objectives.

Share your motivations, such as a passion for social impact, the joy of seeing projects come to fruition, or the thrill of solving complex problems. Be sure to connect this to your eagerness to contribute meaningfully to the organization's goals as an INTERIM Special Projects Coordinator.