Legal Document Specialist (2nd Shift)

As a Legal Document Specialist at RRD, your main responsibilities will include creating, editing, and formatting legal documents to firm specifications, handling data entry, and offering telephone support for troubleshooting application queries. You will also be expected to manage sensitive documents while ensuring that deadlines are met in a timely and accurate manner. Familiarity with legal terminology and document processing tools is crucial, as you will work with various software applications throughout your role.

For the Legal Document Specialist role at RRD, a high school diploma or equivalent is required, though a bachelor's degree along with three or more years of experience in a legal word processing or document production environment is preferred. Candidates should have advanced knowledge of MS Office programs and ideally possess transcription experience, as well as familiarity with legal terminology and citations.

The Legal Document Specialist position at RRD operates on a 2nd shift basis, specifically from Tuesday to Saturday, 3:00 PM to 11:30 PM. This role includes a $2/hour shift differential, providing an attractive incentive for working this schedule while accommodating those who may prefer late hours.

Key skills for the Legal Document Specialist at RRD include excellent verbal and written communication, the ability to work with complex legal documents, and a strong proficiency in Microsoft Office programs. Furthermore, candidates should demonstrate flexibility, attention to detail, and an efficient ability to prioritize multiple requests and deadlines.

RRD is committed to the professional growth of its employees, including those in the Legal Document Specialist role. Depending on performance and skill development, there are opportunities for advancement within the company, cross-training in other departments, or accessing additional educational resources through their tuition assistance program.

When responding to this question, detail your previous roles that involved legal document preparation. Include specific software you have used and any types of documents you were responsible for formatting, such as motions, pleadings, or discovery materials. Highlight your attention to detail and ability to follow firm-specific guidelines.

Explain your methodology for checking your work for accuracy, such as proofing documents multiple times and seeking feedback from senior colleagues. Discuss your familiarity with legal formatting standards and the importance of adhering to specific formatting rules to ensure compliance.

Detail your level of proficiency with Microsoft Office applications, particularly Word, and explain how you've utilized them in your previous roles. If you have experience with any legal specific software, mention this and give examples of how you’ve made use of these tools in document creation and management.

Discuss specific strategies you employ to meet deadlines, such as prioritizing tasks based on urgency or complexity, creating checklists, or utilizing time management techniques like the Pomodoro Technique. Emphasize your ability to work under pressure while maintaining quality and accuracy.

Talk about your understanding of confidentiality and data protection regulations. You might mention concrete practices, like using secure file sharing methods, password protection, and being meticulous about where and how you store sensitive documents.

Communicate your receptiveness to feedback, emphasizing your belief in continuous improvement. Describe instances where feedback has helped you enhance your documents and how you incorporate revision requests seamlessly into your workflow.

Share a specific example demonstrating your problem-solving skills. Describe the challenges you faced with the document and the steps you took to rectify them, showcasing your resourcefulness and attention to detail.

Indicate your typing speed and precision, explaining how you practice to maintain or improve these skills. You might also mention using typing software or online resources to refine your skills and ensure accurate document production.

Explain your approach to communication, emphasizing the need for clarity and professionalism when interacting with legal teams or clients. Provide examples of successful interactions and how you ensure all parties are on the same page.

Provide a thoughtful response that highlights your passion for legal document processing and how well your skills align with the company’s goals. You might want to discuss RRD's commitment to excellence and how you see your role contributing to its mission.