Assistant Director, Faculty Affairs

Department

PSD Mathematics: Administration and Staff

About the Department

The Department of Mathematics at the University of Chicago is one of the most exciting places in the world to do mathematics. We have over 30 tenured and tenure-track faculty working in areas as various as combinatorics, algebraic geometry, number theory, pure and applied analysis, representation theory, probability, geometry, topology, dynamical systems, logic, and financial mathematics, along with a similar number of Dickson Instructors. The research environment in the department is very lively, with seminars meeting virtually every day of the week and a constant stream of visitors. In addition, the department hosts regular colloquia, and several annual lecture series. We offer our different undergraduate programs of study (B.S. in Mathematics, B.A. in Mathematics, B.S in Applied Mathematics, B.S. with a specialization in Economics), a Minor in Mathematics, and we collaborate with the Departments of Computer Science and Statistics to offer a B.S. in Computational and Applied Mathematics. Typically, around 10% of graduating seniors in the College graduate with degrees in mathematics.

Job Summary

Reporting to the Department Manager, the Assistant Director, Faculty Affairs in Mathematics is the point of contact for academic hiring and ensuring compliance with University and federal guidelines. As a member of the Mathematics team, the Assistant Director, Faculty Affairs works closely with Mathematics leadership and staff to support the Math faculty and overall operation of the program. This individual will manage operational and tactical details within the Department, provide key operational support for Faculty Affairs, and will coordinate activities and functions with internal and external constituents.

Responsibilities

• Manages the overall administration of the faculty hiring process, including job postings, approvals, Interfolio management, ad placement and tracking of candidates through the process.

• Manages all Mathematics faculty reappointments, including managing the timeline, gathering all necessary information and documents and putting the cases together for submission.

• Provides comprehensive advanced administrative support to the Departmental Manager and senior leadership for a diverse set of activities.

• Assists leaders in executing the Math Department’s strategic priorities; develops systems to monitor and track progress toward achieving our strategic objectives.

• Supervises Business Coordinators and collaborate with other Departmental staff to ensure all duties and responsibilities are executed timely and accurately. Serves as back-up when needed.

• Provides practical oversight for the search, appointment and reappointment of all postdoctoral fellows and scholars within the department.

• Assists the hiring committee with candidate communications and scheduling. Requests letters of recommendation. Assembles cases for submission to the Department Manager, PSD and Provost’s office.

• Serves as the departmental liason to the PSD Dean’s office, Office of International and other units across campus.

• Collaborates with Department Manager on annual merit increase process for faculty.

• Troubleshoots complex matters related to faculty affairs including faculty wellness, visa questions, and other concerns identifying when to escalate the issue to leadership within the department, division, or University.

• Oversees departmental communications, including website, newsletter, social media, and other forms as required

• Represents the Chair, Institute, and University well in all internal and external verbal, written, and in-person correspondence. Builds relationships with a diverse set of stakeholders and collaborators. Develops and implements communication strategies with an international audience of researchers.

• Develops and proposes new projects in collaboration with the Department Manager and the chair, serving as an advocate for departmental facility needs.

• Creates training and programming for faculty and chair development.

• Prepares and presents analyses, reports, and marketing materials to a wide variety of both internal and external audiences. Participates and contributes on a variety of committees/teams and with a diverse array of colleagues and partners.

• Conducts research and data gathering (e.g., Internet research, surveys), project planning, and implementation for a wide range of projects.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• Knowledge and skills developed through work experience in a related job discipline.
• Experience using UChicago systems, including Interfolio and GEMS.
• Experience with Google Drive, Google Calendar, SurveyMonkey.

Technical Skills or Knowledge:

• Knowledge of MS Office (Word, Excel, and PowerPoint).

Preferred Competencies

• Excellent verbal and written communication.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Demonstrated track record of effectively managing a wide variety of projects; ability to meet deadlines and provide timely execution of assigned projects.
• Ability to interact and communicate with clarity, tact and courtesy with prospective students, staff, faculty, students and others.
• Presentation skills.
• Strong customer service orientation, the ability to work effectively with a wide variety of constituents, and the ability to work independently without close supervision.
• Ability to maintain confidentiality and demonstrate judgment and discretion in the sharing of sensitive information.
• Ability to work some evening and weekend hours for events. Some travel may be required.

Application Documents

• Resume (required)
• Cover Letter (required)
• References (required)

Job Family

Academic Affairs

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$80,000.00 - $95,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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