Senior Administrative Assistant

Job Description

The Sr. Administrative Assistant plays an important role in ensuring the effective and efficient maintenance of departmental processes, procedures, and programs inclusive of calendar management, scheduling, vendor meetings, travel arrangements and expenses. It is imperative this person can handle details of a confidential and critical nature. To be successful at this position it will be important to exercise independent judgment to optimize internal processes and procedures, as well as act as a team player. There will be a need to be flexible and perform other duties as assigned.  

Key Responsibilities: 

• Provide logistical planning and administrative support for the designated DTE leaders, including calendar management 
• Agenda and logistics management (room, catering, A/V, Zoom) for meetings and team outings, including: 
• Leadership Team Meetings, Town Halls, Staff Meetings, Team Offsites, etc. 
• Schedule and coordinate larger cross-functional meetings as requested by extended leadership team members, with direction from designated leader. 
• Work across departments and with other administrative associates to facilitate interview schedules, meeting logistics, etc. 
• Work closely with the other DTE admin for department meetings and events. 
• Coordinate interactions with strategic vendors - onsite visits, conference calls, offsite meetings, and book travel arrangements 
• Submit T&E reports in Concur 
• Manage leadership team and staff meeting agendas in Microsoft Teams/Sharepoint/OneNote etc. 
• Assist in onboarding new DTE employees – add to email distribution lists, add to recurring DTE/team meetings, etc. 
• Identify and implement opportunities to improve DTE processes and procedures 
• Additional ad hoc projects and responsibilities as requested by the designated DTE Leaders. 

Minimum Qualifications:

• Bachelor’s Degree preferred
• 5+ years administrative experience
• Experience with Outlook Calendar Management and Concur Expense reporting systems 
• Demonstrates excellent communication, verbal and written, and interpersonal skills 
• Able to work in a fast-paced environment and multi-task 
• Able to independently interpret policies and solve non-routine, complex issues 
• Possesses thorough understanding of departmental and company policies and procedures 
• Ability to work with employees at all levels in the organization and across all functions 
• Team player able to develop rapport and credibility with team members 
• Detail orientated with ability to identify and communicate conflicts in scheduling/priorities 
• Displays sound ethics and a fit for Vertex’s core values 
• Ability to clearly present project status and outline processes in oral and written formats 

Pay Range

$45-50/hr

Requisition Disclaimer

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (“Vertex”). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

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If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at tempstaffing@vrtx.com. Please include the job title in the subject of your email.

No C2C or Third-Party Vendors