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Executive Administrator - Product - job 20 of 23

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This position will support a group of executives across the VP and SVP level, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.

Essential Functions:

Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve, and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately.
Understand the organization and how to “get things done”.
Apply exceptional judgment to organize and prioritize across a complex global organization.
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Average salary estimate

$70000 / YEARLY (est.)

min

max

$60000K

$80000K

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What You Should Know About Executive Administrator - Product, Visa

As an Executive Administrator - Product at our vibrant company in Foster City, you'll be stepping into a dynamic role where you'll support a group of high-level executives, including VPs and SVPs. This position is perfect for someone who thrives in a fast-paced environment and knows how to manage details that are both confidential and crucial. Your day-to-day will include proactive calendar management—this means you'll expertly handle scheduling and set up meetings while deftly navigating any conflicts based on their priorities. You'll also take charge of arranging complex, international travel plans and full itineraries for the executives, along with organizing team meetings and events that make a difference. In your role as a liaison, you'll be the communication bridge for internal and external professionals on behalf of the executives. Collaboration is key, and you’ll partner with leadership and Senior Executive Assistants to create an efficient work environment. Expect to handle expense management, preparing accurate reports for executives and approving expenses for team members. Anticipation will be your superpower; you’ll take ownership to foresee needs and ensure a smooth-running office. With your ability to manage high volumes of email and communications, you’ll synthesize actions swiftly and professionally. This hybrid position will allow flexibility, with the specific in-office days confirmed by your hiring manager. If you're looking to make an impactful contribution while supporting top-notch executives, this is the gig for you!

Frequently Asked Questions (FAQs) for Executive Administrator - Product Role at Visa

What are the key responsibilities of the Executive Administrator - Product at the company?

The Executive Administrator - Product at our company plays a vital role by managing calendars, organizing complex travel itineraries, planning meetings, and acting as a liaison between the executives and other professionals. Additionally, this role includes expense management and proactive communication to ensure tasks are executed efficiently.