Legal Administrative Assistant

As a Legal Administrative Assistant at AbbVie, you will handle various administrative tasks essential for corporate governance and regulatory compliance. Your responsibilities will include answering phone calls, managing calendars, scheduling travel, and processing invoices. You’ll also be involved in document management and assist with preparations for SEC filings, ensuring that you contribute significantly to the Corporate Legal Governance team's efficiency.

To become a Legal Administrative Assistant at AbbVie, you should ideally have a Bachelor's Degree and at least five years of experience in an administrative role. Strong communication skills, meticulous attention to detail, and the ability to manage competing priorities will be crucial for success in this dynamic position.

Legal Administrative Assistants at AbbVie primarily utilize tools like iManage for document management and SharePoint for litigation collaboration. Familiarity with billing software and calendar management systems will also be beneficial, as you will be handling various administrative functions essential for day-to-day operations.

While direct experience in corporate governance can be beneficial, it is not mandatory for the Legal Administrative Assistant role at AbbVie. However, you should have a solid understanding of organizational frameworks and legal protocols to effectively support the Corporate Legal Governance team in their initiatives.

The Legal Administrative Assistant role at AbbVie follows a hybrid work model, requiring you to be present in the Lake County office at least three days per week. This model allows for a blend of on-site collaboration and remote work flexibility, which can enhance both productivity and work-life balance.

When answering this question, focus on your past roles that relate to administrative duties. Highlight specific tasks you handled, such as document management, scheduling, or invoice processing, and explain how these experiences prepared you for the Legal Administrative Assistant position at AbbVie.

Share your approach to prioritization, perhaps discussing techniques like using task lists or digital tools to manage your workload effectively. Providing examples of how you've successfully managed competing priorities in past roles will illustrate your organizational skills.

Discuss any relevant experience you have regarding corporate governance or regulatory compliance. Even if your experience is indirect, such as managing compliance documents or assisting with legal filings, make sure to articulate how this aligns with what you would do at AbbVie.

Explain your strategies for maintaining accuracy, such as double-checking work, using checklists, or seeking peer reviews. Give concrete examples where your attention to detail mitigated errors or improved efficiency in your previous roles.

Mention the tools and software you have experience with, emphasizing those relevant to AbbVie. Include document management systems like iManage and SharePoint, as well as any experience with billing software, which would be pertinent to the role of a Legal Administrative Assistant.

Share a specific example where you dealt with sensitive information. Explain the context, what measures you took to ensure confidentiality, and why your discretion was critical, highlighting your understanding of the importance of data security in a legal environment.

Describe your mindset regarding feedback and how you view it as an opportunity for growth. Give a specific example of a time you received criticism and how you applied it to improve your performance or skills.

Discuss an instance where your collaboration was key to a team's success. Highlight how you engaged with team members, what contributions you made, and any positive outcomes that resulted from your teamwork.

Share your organizational strategies, like maintaining to-do lists, leveraging calendar tools, or setting up a dedicated workspace. Provide examples of how these strategies helped you maintain efficiency while managing a heavy workload.

Express your admiration for AbbVie’s commitment to innovation and healthcare. Reflect on how the company's values align with your own professional aspirations and how you are excited about the opportunity to contribute to their mission.