HR Assistant (Temporary)

Cambridge, Massachusetts, United States

Allied Global Marketing is a leading full-service entertainment, culture, and lifestyle-marketing agency. We build strategic campaigns for a diverse range of clients that connect audiences with experiences they love. Our team of experts captures the unique energy of each project with customized strategies that deliver on-target messaging and drive bottom-line results. An integrated approach is supported by our on-the-ground network of 24 offices and over 500 colleagues across the globe, providing resources and relationships that our partners and clients know and trust.

Summary

Allied Global Marketing is looking for a temporary, part-time Human Resources Assistant to join our 4-person HR team for a period of 6 months. The HR Assistant will have outstanding administrative and communication skills, provide support for day-to-day operational tasks and employee inquiries, and assist with current team projects. Our ideal candidate has a general understanding of HR processes, is a team player, and is eager to jump in and learn. This position reports into our Boston, MA office.

Essential Functions

• Provides support for onboarding, benefits administration, reporting, auditing, personnel record management, recruiting, leaves of absence, offboarding.
• Maintains the department’s email account, answering general HR questions/requests in a timely and professional manner.
• Maintains personnel files and the integrity of employee data.
• Assists with employee requests such as address changes, employment verifications, etc.
• Completes I-9 verifications and complies with filing and reverification requirements.
• Administers employee benefits, including enrollments, changes, and terminations.
• Supports recruiting activities for select roles as needed, including initial resume review, scheduling interviews, candidate correspondence, and completing reference checks.
• Helps ensure employment practices are compliant with federal and state laws.
• Drafts and/or edits process documentation, policies, team communications, and training materials.
• Conducts research on evolving HR laws, trends, and best practices.
• Assists with HR projects.
• Performs other duties as assigned.

Qualifications

• 1+ year of relevant Human Resources, administrative, or customer service experience.
• Basic knowledge of Human Resources practices and labor laws.
• Experience working with Human Resource Information Systems (HRIS), UKG/UltiPro a plus.
• Familiarity with recruiting processes.
• Ability to handle sensitive information/data with discretion and confidentiality.
• Outstanding communication and customer service skills.
• Organized, detail-oriented, adaptable.
• Proficient with the MS Office suite, particularly Excel.
• Ability to work independently or as part of a team.

Details

• Hours: 25 hours per week
• Compensation: $25/hour
• Term: up to 6 months
• Location: The ideal candidate is located in the Greater Boston area, with ability to work from our Boston office (101 Huntington Avenue) at least one day per week.
• Background Check: The finalist for this position will be required to complete a criminal background check.

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.