Senior Project Manager, Administration and Finance

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American UniversityDepartmentWashington College of LawTime TypeFull timeWork ModalityHybrid 01 (On Campus 3-4 Days/Week)UnionExcludedJob DescriptionSummary:This position will play a critical leadership role in the Program on Information Justice and Intellectual Property (PIJIP) 5-year $6.5 million project on Copyright and the Right to Research, including the creation of a new Geneva Center collaboration of university-based intellectual property and information law research centers. The position oversee all financial and administrative operations, working in close partnership with the Principal Investigator to develop and manage a vision to grow the Geneva Center, including through new funders and revenue streams. As the lead financial and administrative officer for the program, this position is responsible for managing large, complex grants, ensuring compliance with funding requirements, and strategically aligning financial resources to support the project and Center’s mission. The ideal candidate will have extensive experience in grant management, budgeting, and financial reporting, with a proven track record in securing and managing significant research funding.The position will lead grant and contract drafting and management, financial tracking, drafting and managing subcontracts and personal services agreements, and event and project logistics such as venue contracting, participant support, and travel booking and reimbursement. The position serves as the primary liaison to WCL Finance, the Office of Sponsored Awards and Research Administration (OSARA), Accounts Payable, Procurement and Contracts (PCD), and other offices engaged in supporting the management of grants, contracts and gifts. The position takes a lead in developing and processing grant and gift applications and fee-based courses and other revenue creating programs,. The position supervises other administrative support staff as assigned, including initially a graduate assistant to assist process reimbursements, reconcile financial transactions and invoices, procure services, coordinate hiring, and process other administrative finance actions.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Finance and administrative management• The position will manage all administrative and financial aspects of the project and the Center, including ensuring compliance with all American University and Funder policies, processes and paperwork.• The position will draft and process contracts and serve as the main point of contact for all technical contractual questions, including invoicing and amendment requests.• Event and Activity Financial Management• The position will support the planning and implementation of the project’s events and other activities, including logistics, participant and travel support, contracting for venues and expenses, and ensuring timely procurement of any needed services.• Fundraising proposals and reporting• The position will prepare grant, contract and gift proposals, proposals for new fee-based courses and other programs, as well as annual financial and narrative reports to funders and the University.• Budget management• The position will maintain a routine tracking of budgets along with the Finance Assistant and regularly inform the PI of its status and any actions needed.• The position will be the main conduit to the WCL finance team, OSARA, PCD, and other administrative support offices within AU.• The position will supervise a Finance Assistant (a part-time or graduate student worker) to support the financial management of the grant. Other administrative staff may be assigned to report to the Project Manager at the discretion of the PI.• The position may be assigned to assist with other project or Program finance and grant management, including with applications for grants, gifts and other forms of funding. The position may be requested to assist with webpages, social media, newsletters, presentations and other communication products depending on the skills of the applicant.Competencies• Contract drafting and management.• Finance tracking and management.• Project management.• Grant and fundraising proposals and managementSalary Range• $80,000 - $90,000 annually.Position Type/Expected Hours Of Work• 35 hours per week.Supervisory Responsibility• This position will supervise a Finance Assistant and may supervise other project-based research or administrative support positions as assigned.Required Education And Experience• Bachelor's degree or equivalent.• 4-6 years relevant experience.Preferred Education And Experience• Master's degree or equivalent.• At least 10 years of experience in non-profit or university management, especially with experience in American University center and program development and management.BenefitsAU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.Other Details• Hiring offers for this position are contingent on successful completion of a background check.• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.• American University is an E-Verify employer.Current American University EmployeesAmerican University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.Contact UsFor more information or assistance with the American University careers site, email theworkline@american.edu.American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.