Lead Event Coordinator
Company Description
BryceTech has partnered with technology and R&D clients to deliver mission and business success since 2017. Bryce combines core competencies in analytics and engineering with domain expertise. Our teams help government agencies, Fortune 500 firms, and investors manage complex programs, develop IT tools, and forecast critical outcomes. We offer clients proprietary, research-based models that enable evidence-based decision-making. Bryce cultivates a culture of engagement and partnership with our clients. BryceTech is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Description
BryceTech is looking for an Event Specialist to join our team and help Air Force Research Laboratory’s Department of the Air Force in coordinating and managing events. The selected candidate will work directly with the Air Force Program Management Office (PMO). The candidate must be detail-oriented and have strong organizational skills.
Responsibilities include:
- Provide oversight for a small team.
- Coordinate and manage a variety of high-profile, large-scale events with multiple stakeholders, being involved in multiple aspects from planning to post-event analysis.
- Collaborate with internal communication teams and leadership to align event planning with strategic goals.
- Develop and manage event timelines, budgets, and logistics to ensure seamless execute.
- Identify and secure venues, catering services, vendors, and more to meet budget and quality expectations.
- Ensure events are consistent with organizational goals and communications strategies.
- Collaborate with staff and external partners for successful operations.
- Ensure the events adhere to organizational guidelines, security requirements, and government protocols.
- Identify risks and mitigation strategies to ensure success of events.
- Maintain detailed records of event planning, contracts, and performance metrics.
- Gather and analyze feedback from attendees and stakeholders to assess the event’s performance and identify areas are of improvement.
Participate in internal discussions to provide tactical knowledge to better inform strategic planning.
Qualifications
Requirements:
- Bachelor's degree in event management, business administration, hospitality management, marketing or communications or related field.
- 8+ years of experience in event planning or coordination, with at least 2-3 years in a leadership role managing teams.
- Military or government experience is preferred.
- Preferred experience with virtual or hybrid events.
- Strong experience in managing complex events, coordinating with cross-organizational teams, and managing tasks in high-pressure situations.
- Familiar with full event lifecycle and can provide prost-event analyses and recommendations.
- Strong interpersonal skills and ability to think critically and make decisions in a dynamic, fast-paced work environment.
- Strong understanding of budget management and cost optimization.
- Proficiency in event planning tools, virtual platforms, and Microsoft Office Suite.
- Excellent written and verbal communication, with preferred experience in AP style writing.
- Ability to travel as required.
Secret clearance required.
Additional Information
BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.
All your information will be kept confidential according to EEO guidelines.
Average salary estimate
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Are you ready to take the lead in organizing exceptional events? BryceTech is on the lookout for a talented Lead Event Coordinator to join our dynamic team in Remote, OR. In this exciting role, you will have the opportunity to work closely with the Air Force Research Laboratory’s Department of the Air Force, coordinating and managing events that truly make a difference. You’ll take charge of a small team of dedicated professionals and steer them through the planning and execution of high-profile, large-scale events. Your organizational wizardry will be essential as you develop timelines, budgets, and sourcing necessary venues and vendors to meet the unique needs of each event. Collaboration is key, as you’ll align your plans with internal communication teams and leadership to ensure every event resonates with strategic goals. With your keen eye for detail and strong interpersonal skills, you’ll not only ensure that events adhere to organizational guidelines but will also gather and analyze feedback to provide valuable insights for future endeavors. If you have a background in event management, a robust military or government experience, and the passion for creating unforgettable experiences, then BryceTech is the perfect place for you. Join us and play a vital role in delivering mission and business success through impactful events.
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