Facilities and Executive Assistant

As a Facilities and Executive Assistant at Entain, your primary responsibilities include managing the schedules of the Executive team, coordinating board meetings, and organizing travel arrangements. You'll also be involved in administrative tasks such as handling expense reports and maintaining confidentiality in all your duties. Your ability to provide stellar support and organize events will be crucial in this role.

To qualify for the Facilities and Executive Assistant position at Entain, it's preferred to have a background in Business Administration, Economics, or Communication. Proficiency in English at a B2 level or higher is required, along with excellent skills in Microsoft Office. Experience in administration or corporate management is a plus, and strong organizational and problem-solving skills are essential.

In your role as a Facilities and Executive Assistant at Entain, you'll play a pivotal role in organizing team events, both locally and internationally. This includes handling logistics like travel arrangements, preparing relevant documentation, and ensuring that everything goes off without a hitch. Your proactive approach will be key to creating memorable experiences for our Executive team.

While prior experience in an administrative role can be beneficial, it is not strictly necessary to become a Facilities and Executive Assistant at Entain. We value flexibility, adaptability, and a willingness to learn. If you possess strong organizational skills and a proactive mindset, you may be a perfect fit for our team!

As a Facilities and Executive Assistant at Entain, you can enjoy numerous benefits, including flexible work options, daily meal vouchers, comprehensive health insurance for you and your family, as well as wellness programs. Activities such as Yoga, Padel, and counseling are available to promote well-being in the workplace.

In answering this question, it's important to highlight your organizational skills and ability to handle multiple tasks. You might say something like, 'I prioritize tasks by assessing their urgency and importance, utilizing tools like to-do lists and calendars to stay organized. This helps me ensure that critical responsibilities are addressed timely while remaining flexible for any unforeseen issues that may arise.'

For this question, provide specific examples from your past experiences. You could say, 'I have coordinated various events, such as corporate meetings and team-building activities, which involved handling venue bookings, catering options, and travel arrangements. I ensured that every detail was accounted for, allowing the team to focus on their roles during the events.'

Discuss your commitment to confidentiality in this response. For instance, you could mention, 'I understand that handling confidential information is a vital aspect of being a Facilities and Executive Assistant. I follow strict company protocols and ensure that sensitive documentation is securely stored and only shared with authorized personnel.'

Answer this question by elaborating on your familiarity with software and tools. You can say, 'I typically use calendar management software combined with shared digital calendars to keep track of appointments. This allows me to sync schedules between team members and ensure that everyone is informed of any changes.'

When answering this question, share a specific situation. For example, 'In a previous role, a last-minute cancellation of an important meeting required me to quickly rearrange attendees' schedules and find a new venue. By communicating clearly with all parties involved and remaining flexible, we successfully pulled off the meeting without major disruptions.'

Describe your approach to communication in your answer. You might say, 'I believe in maintaining open lines of communication, which means checking in regularly with team members and using collaborative tools that allow for real-time feedback. This helps foster teamwork and keeps everyone aligned with project goals.'

Your answer should reflect your organizational techniques. You could say, 'I use a combination of digital and physical tools to stay organized, including task management apps, bullet journals for daily to-do lists, and reminders. This multitiered approach helps me tackle daily challenges effectively without losing track of my priorities.'

Reflect on what draws you to this type of role. You might mention, 'I find great satisfaction in being a crucial support system for the Executive team, as it allows me to influence the smooth operation of the business. Seeing projects come to fruition as a result of efficient planning and execution is particularly rewarding.'

Share a real challenge along with your solution. You might say, 'I once faced a situation where miscommunication led to overlapping schedules for an executive meeting. I addressed this by implementing weekly sync meetings with key team members to ensure all schedules were correctly aligned moving forward.'

In this case, it's essential to show your customer service skills. You could respond, 'I would remain calm and professional, actively listening to the guest's concerns. It’s important to empathize and offer solutions where possible. My goal would be to ensure that the guest feels valued and that we address their concerns appropriately.'